Policy statement

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Berry Community Pre-School Inc.

Policies and Procedures Updated October 2015

Policy Review Date: July 2017


Sun Protection Policy


Please note this policy has been adapted from the NSW Cancer Council Sun Protection Sample Policy, website www.cancercouncil.com.au

This policy provides guidelines to:

  • Ensure all children, educators and staff have some UV exposure for vitamin D.

  • Ensure all children, educators and staff are well protected from too much UV exposure by using a combination of sun protection measures whenever UV levels reach 3 and above.

  • Ensure the outdoor environment is sun safe and provides shade for children, educators and staff.

  • Ensure children are encouraged and supported to develop independent sun protection skills.

  • Support duty of care and regulatory requirements.

  • Support appropriate OHS strategies to minimise UV risk and associated harms for educators, staff and visitors.


A balance of Ultraviolet Radiation (UV) exposure is important for health. Too much of the sun’s UV can cause sunburn, skin and eye damage and skin cancer later in life. Too little UV from the sun can lead to low Vitamin D levels. Vitamin D is essential for healthy bones and muscles and for general health (Sunsmart 2015).

  • Our service is a SunSmart service.


Our sun protection strategies are:

Outdoor Activities

The service will use a combination of sun protection measures whenever UV Index levels reach 3 and above. This will include:

  • From October to March sun protection is required at all times. Extra sun protection is needed between 11am and 3pm and during this period outdoor activities should be minimised. Minimising outdoor activities includes reducing both the number of times (frequency) and the length of time (duration) children are outside.

  • From April to September (excluding June and July) outdoor activity can take place at any time. However, from 10am-2pm sun protection is required.


  • In June and July when the UV index is mostly below 3, sun protection is not required. Extra care is needed for all children who have very fair skin.

All sun protection measures (including recommended outdoor times, shade, hat, clothing and sunscreen) will be considered when planning excursions and activities.


  • All outdoor activities will be planned to occur in shaded areas.

  • The program will be set up in the shade and moved throughout the day to take advantage of shade patterns.

  • The service will provide and maintain adequate shade for outdoor play.

  • Shade options can include a combination of portable, natural and built shade.

  • Regular shade assessments should be conducted to monitor existing shade structures and assist in planning for additional shade.


  • Educators, staff and children are required to wear sun safe hats that protect their face, neck and ears. A sun safe hat is:

    • Legionnaire hat

    • Bucket hat

    • Broad brimmed hat.

Please note: Baseball caps or visors do not provide enough sun protection and not considered a suitable alternative.

  • Children without a sun safe hat will be asked to play in an area protected from the sun (eg. Under shade, veranda or indoors) or can be provided with a spare hat.


  • When outdoors, educators, staff and children will wear sun safe clothing that covers as much of the skin (especially the shoulders, back and stomach) as possible. This includes wearing

    • Loose fitting shires and dresses with sleeves and collars or covered neckline.

    • Longer style skirts, shorts and trousers.

  • Children who are not wearing sun safe clothing will be provided with spare clothing.

Please note: midriff, crop or singlet tops do not provide enough sun protection and therefore are not recommended.


  • All children and staff will apply SPF+30 Broad Spectrum water resistant sun screen to skin 20 minutes prior to going outdoors and reapply every 2 hours. There will be a system to ensure sunscreen has been applied.

  • The centre will supply sunscreen which is Natural/Organic/PBA free . Where allergies exist a sunscreen of equal status will be supplied by parents or staff. Sun protection will be considered when excursions are being planned.

  • Where appropriate, children are encouraged and supported to apply their own sunscreen under the supervision of staff.


Roles and Responsibilities


Authority/responsibility for

Approved Provider

  • Ensure the service operates in line with the Education and Care Services National Law and National Regulations 2011.

Nominated Supervisor

  • Ensure children are adequately supervised, are not subject to inappropriate discipline, and are protected from harm and hazards.

  • Ensure sun protection information will be promoted to all staff, families and visitors.

  • Provide support and advice to all staff with regard to implementation of the sun protection policy.

Early Childhood Educators
Certified Supervisors

  • Adhere to the strategies and practices of the Sun Protection Policy.

  • Educators and staff will act as role models and demonstrate sun safe behaviour by:

  • Wearing a sun safe hat (see Hats)

  • Wearing a sun safe clothing (see Clothing)

  • Applying SPF30+ broad-spectrum water-resistant sunscreen 20 minutes before going outdoors.

  • Using and promoting shade.

  • Check the UV Alert on a daily basis during the summer months at sunsmart.com.au


  • To dress my child in cool clothing that covers as much skin as possible eg. Tops that cover the shoulders, arms and chest, collared shirts, longer style shorts.

  • To provide a sun protective hat that shades the face, neck and ears (eg. Wide brimmed, bucket or legionnaire style).

  • Unless my child has naturally very dark brown or black skin, to give permission for educators/staff to apply SPF30 or higher broad spectrum, water resistant sunscreen supplied by the service to all exposed parts of my child’s skin including their face, neck, ears, arms and legs.

Monitoring, Evaluation and Review

This policy will be monitored to ensure compliance with legislative requirements and unless deemed necessary through the identification of practice gaps, the service will review this Policy every two years.

Families and staff are essential stakeholders in this policy review process and will be given opportunity and encouragement to be actively involved.

In accordance with the R. 172 of the Education and Care Services National Regulations, the service will ensure that procedure that may have significant impact on the provision of education and care to any child enrolled at the service, a family’s ability to utilise the service, the fees charged or the way in which fees are collected.

Related Legislation

  • Education and Care Services National Regulations 2011: R. 100,113,114,168(a)(ii)

  • Links to National Quality Standard: 1 – 1.1, 1.2; 2 – 2.1,2.3; 3 – 3.1,3.2; 4 – 4.1,4.2; 5 – 5.1,5.2; 6 – 6.1; 7 – 7.1,7.3.

  • Education and Care Services National Law Act 2010: Section 167

  • Occupational Health and Safety Act 2004

*This policy is adapted with acknowledgement to Community Child Care Co-operative (NSW).

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