Ipsoft Full Version 0 User Manual November 26, 2004 Software Version 0 Table of Contents

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Pictures Tab

What it does:

  1. Organizes your patient pictures, panoramic x-ray, and optional study model views into a monthly viewing format. Change the month and you see an entire new page with whatever photos you wish to add. See the screen shot below for handling sets of pictures:

    1. You may Add a new set (like for another month) of pictures by clicking the Add button.

    2. Clicking Edit lets you edit the caption for a set of pictures.

    3. Click Delete, and you can delete the currently selected set.

  1. Fits the photo into the designated box. Simply right click on the box and select “Add/Edit picture” to add a photo. WARNING: If a picture is already in that box, Add/Edit will overwrite it. You are then asked where to find the photo “file”, which could be in “My Documents”, saved into a “folder of a patient” or from your digital camera (if you can find the correct photo since it is not labeled yet and may be upside down), from your digital camera (editing) software, or from anywhere on your computer.

  2. Use JPEG, BMP or TIFF formats. JPEG is best for your photos, views of the study model and panoramic x-ray. This is what is stored in this tab. Use TIFF when saving your ceph file or occlusal view of the study models, which will be measured. Tiff does not compress the file, JPEG does.

Other things you can do with individual picture frames

Right clicking on any frame does two things: it highlights that frame with a red dotted line around the frame, and pops up a menu.

  1. Add/Edit picture lets you add a new photo.

  2. Change the title of the photograph by clicking “Change Caption”.

  3. Double clicking a photo, or clicking the “Zoom in” option on its menu, enlarges a photo so you can see it better. Closing that window shrinks it back to the original size.

Zoom! Right click on any photo and then left click on “Zoom”. Close back to the small version by clicking on the “x” (upper right hand corner) of the zoom window.

  1. “Swap With” pops up a list of all frames. Clicking another frame on that list will swap the currently selected photo with that in the other frame.

  2. Rotate 90° rotates it clockwise 90 degrees.

  3. “Clear” deletes the selected photo.

Suggested Instructions on How to do Your Work:

I am familiar with Adobe Photoshop, which is one way to edit and save photos and scans into an organized patient record. Any of you who have an Epson scanner have this program included with the scanner. Adobe Photoshop is NOT required, so if you have software included with your digital camera, you should try using this first before purchasing Photoshop. The instructions and tasks should be similar….

Scanning Photos, Models, X-rays:

Using the Epson scanners, first open Adobe Photoshop and click File | Import | Epson Twain Pro(32bit):

Then use the following settings.

Scanner settings for prints Preview shows the entire scanner surface

Print Photos: put your print photos face down on the glass. Settings are:


24 bit color

Epson stylus printer

300 dpi
Click “Preview” and wait for the quick scan.

Identify the area you wish to scan by dragging the mouse, making the dotted line box.

Place the mouse in the upper left hand corner of the final image size you want (scanning only what you want), then hold down the left click button and “drag” to the opposite corner of the final image size. A flashing dotted line will outline the image. Adjust the image by dragging from any corner or line top/bottom, left/right and moving the line to where you want.
Click “Scan”.
Repeat if you have multiple photos on the scanner glass. You can move the already established image size by left dragging from the middle of the box.
Click “Close” at the bottom of the scanner window

Before rotating 90 degrees counter clockwise
Edit the photo:

    1. If upside down or rotated, click, Image | Rotate Canvas, then select “File Horizontal”, “File Vertical”, CW (clockwise), CCW (counterclockwise), etc. Or “Arbitrary” to rotatee the photo a designated degree.

    2. If too dark, click Image | Adjust | Brightness and Contrast, and move the arrows to the right to add brightness and contrast, then click Ok.

    3. If the color needs adjusting, click Image | Adjust | Color Balance, and move the triangle to the right or left, then click Ok.

Slide Photos: Same as print photos except use different settings:

TPU for positive film

24 bit color

Epson printer

96 dpi

Slide scan settings Study model scans X-ray scans

Study Models: Settings are:

8 bit gray (std)

Epson printer
96 dpi

Panoramic X-ray and Ceph X-ray settings are:

TPU for positive film

8 bit gray (std)
96 dpi

File | Save

In “MyDocuments” create a new folder

Name the patient folder

Name the photo (smile) and save as JPEG or Tiff.

Click OK

Saving, and Putting them into a Patient Folder

I would suggest that you establish a file folder (like a patient chart) for each patient.

After editing each scan or photo imported from your digital camera, click File | Save. It will then want to know where you want to save it into….always select My Documents. Next, click on the “Make New Folder” icon (with a star on the upper right corner) on the upper right quadrant of your window. Name the folder by the case number or patient name. This will make a file (subfolder) in My Documents:

Then double click on the file folder to get it into the top line. All saved files will then go into this patient record “chart”.
Name the photo or X-ray to be saved by something simple and descriptive. Smile, profile, left view, open, panoramic, ceph, etc. :

Under the File Name line that you just used, you will see the VERY IMPORTANT “Format” line. I would suggest you save files to be measured (ceph and occlusal study model scan) as a “Tiff” file:

Save all others as “JPEG”, since Jpeg compresses your file, saving disc space.

Click “Save” and “Ok”.

** Note: when bringing a photo into IPSoft pictures tab, you will look in “My Documents”, file folder for your patient or case number, and open the photo you named.

Archiving Megapixel Photos

For those of you using a megapixel camera, you need to downsize your photo that you keep in IPSoft pictures or you will quickly fill up your computer. Acceptable quality for pictures of the mouth of face is 40-80 KB, for panoramic x-rays 100 KB, and for cephs about 300 KB.
The photos from your camera may be 1 MB to 4 MB or more, which is much more quality than you need UNLESS you plan to print the picture or publish the picture in an article. One MB (megabyte) is 1000 KB (kilobytes), so there are 10 pictures of 100 KB in every one picture of 1MB….or you can think of it that you need 10 more computers to eventually store all the photos you might take in your career if you do not do this correctly!
There are two situations you may be thinking about:

  1. I do not care to print or publish the photos on this patient, so I do NOT care to save the large photo file. In the edit photo stage listed above, add the following step:

File-image size

Pixel dimensions (28K in this example) indicates the file size

Click Image | Image Size: A window will appear with the size of the image following “Pixel Dimensions”. To reduce the size of the photo, first complete the edits for color, darkness, flipping, cropping, etc. Then adjust the resolution to 96 dpi (under document size – and make sure “pixels/inch” is showing in the second box to the right of “Resolution”) and now see what the number says after pixel dimensions? If more size needs to be chopped, then change the “width” under document size to maybe 1 inch and see what the number says. When you are satisfied, click ok and your photo has been resized. Once you have saved and exited Photoshop, you cannot return to the old file.

  1. I want to archive my big patient records “just in case”. For this you must be more careful when saving. You will want to save the files onto a external medium, such as Zip disc or CD. Below this paragraph is a comparison table for various storage methods.

File | Save As maintains the previous saved version AND saves a new one.

Saving a photo to an external removable drive, such as a zip disk.

    1. First, save the original photo to the zip or CD. Simply drop down the window for “save in” and select the removable disc (zip) or compact disc (CD). Then click save and ok.

    2. Second, make the image smaller for use on your computer by the method for image size outlined immediately above. Next, click File | Save As and change the “Save in” line to “My Documents”, and within My Documents to a case number or patient file folder. Click save and OK. The original file is saved off your computer and the small files on your computer in my documents.

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