Engagement with and support of the local community based programming



Download 0.64 Mb.
Date04.06.2018
Size0.64 Mb.
Focal Point Checklist: Pilot

Questions marked with an asterisk (*) are mandatory.





ENGAGEMENT WITH AND SUPPORT OF THE LOCAL COMMUNITY



COMMUNITY BASED PROGRAMMING



1

* Strategies to reduce risks are integrated into regular community-based programme planning, monitoring and evaluation processes.






In place




Partially done




Not in place




Not sure






2

* The agency has undertaken a gender analysis of all programs to ensure gender sensitive programming and implementation.






In place




Partially done




Not in place




Not sure






3

* PSEA awareness and sensitivity is mainstreamed in all programmatic activities.






In place




Partially done




Not in place




Not sure






4

* Budgets include PSEA funding lines for promotional materials/trainings etc.






In place




Partially done




Not in place




Not sure






COMMUNITY AWARENESS RAISING



5

* The agency has strengthened the mass information systems to ensure that all beneficiaries regardless of sex, age and ability, receive information in appropriate forms, that goods and services are their entitlement and do not require payment of any kind.






In place




Partially done




Not in place




Not sure






6

* The agency has disseminated the SGB/Code of Conduct amongst the communities with which it works and community leaders can advise their communities on the Code and the reporting mechanisms.






In place




Partially done




Not in place




Not sure






7

* The agency ensures that translated copies of the SGB/Code of Conduct are freely available to beneficiaries






In place




Partially done




Not in place




Not sure






COMMUNITY-BASED REPORTING



8

* The agency has established, together with community partners (beneficiaries, NGOs for children and/or women, shelters, clinics, community leaders, etc.) , a confidential and safe SEA reporting system suitable for beneficiaries.






In place




Partially done




Not in place




Not sure






9

* A means to make anonymous SEA complaints is also available to the community, e.g. complaints box / telephone hotline.






In place




Partially done




Not in place




Not sure






MONITORING AND EVALUATION



10

* The agency has established procedures for monitoring incidences in the community.






In place




Partially done




Not in place




Not sure






11

* Regular programmatic monitoring and evaluation incorporates PSEA as a matter of course.






In place




Partially done




Not in place




Not sure





Focal Point Checklist: Pilot

Questions marked with an asterisk (*) are mandatory.





PREVENTION



GENERAL PREVENTION



12

* The Agency has a Code of Conduct which incorporates the six core principles related to sexual exploitation and abuse.






In place




Partially done




Not in place




Not sure






13

* The Agency has an action plan in place for mainstreaming PSEA.






In place




Partially done




Not in place




Not sure






STAFF ORIENTATION AND AWARENESS RAISING



14

* There is a staff orientation process for all staff on SEA which includes administrative procedures and human resources as well as programmatic and operational issues.






In place




Partially done




Not in place




Not sure






15

* Guidance is provided to new employees on the cultural context and appropriate behaviour expected of staff.






In place




Partially done




Not in place




Not sure






16

* During the orientation process, the employee is rigorously taken through the SGB/Code of Conduct and the SEA complaints and investigations mechanisms. Staff formally acknowledges receipt and acceptance of the Policy and signed documents are kept on personnel files.






In place




Partially done




Not in place




Not sure






17

* The SGB/Code of Conduct (either the simplified or complete version) is displayed in all operational and office areas.






In place




Partially done




Not in place




Not sure






18

* The agency has distributed the SGB/Code of Conduct, in English or translated versions, to all staff.






In place




Partially done




Not in place




Not sure






19

* A manager is responsible for ensuring that staff are trained on PSEA and know their responsibilities/obligations. 






In place




Partially done




Not in place




Not sure






20

* All relevant PSEA guidelines and reference materials are available (even in remote sub offices) for staff reference.






In place




Partially done




Not in place




Not sure





Focal Point Checklist: Pilot

Questions marked with an asterisk (*) are mandatory.





RESPONSE



STAFF REPORTING



21

* The agency has established a confidential and safe SEA reporting system suitable for staff.






In place




Partially done




Not in place




Not sure






22

* All personnel members, regardless of designation and work location, know where and how they can report allegations.






In place




Partially done




Not in place




Not sure






23

* A means to make anonymous SEA complaints is also available to staff, e.g. complaints box / telephone hotline.






In place




Partially done




Not in place




Not sure






COMPLAINTS MECHANISMS



24

* Staff members who receive complaints/reports (whether from beneficiaries, staff, or other third parties) are trained on the internal procedures for doing so.






In place




Partially done




Not in place




Not sure






25

* The IASC Model Complaints Referral form, or a similar form, is in use for receiving initial complaints/reports.






In place




Partially done




Not in place




Not sure






VICTIM ASSISTANCE



26

* A victim assistance mechanism is in place in the setting to meet the needs of complainants, victims, and children born as a result of sexual exploitation and abuse in accordance with the UN Victim Assistance Strategy and the ECHA/ECPS UN and NGO Task Force Victim Assistance Guide.






In place




Partially done




Not in place




Not sure






27

* Victim support facilitators exist to assist complainants, victims, and children born as a result of sexual exploitation and abuse to access services.






In place




Partially done




Not in place




Not sure






28

* Staff who receive complaints are trained on how to advise on support services available.






In place




Partially done




Not in place




Not sure





Focal Point Checklist: Pilot

Questions marked with an asterisk (*) are mandatory.





MANAGEMENT AND COORDINATION



RECRUITMENT AND INTERVIEWS



29

* Training and written guidance on recruitment practices (that eliminate the rehiring of perpetrators) are provided for those responsible for recruiting and selecting staff.






In place




Partially done




Not in place




Not sure






30

* References are rigorously gathered and include questions about disciplinary actions.






In place




Partially done




Not in place




Not sure






31

* All agency staff contracts include the main principles of the SGB/Code of Conduct or have the Code of Conduct attached.






In place




Partially done




Not in place




Not sure






32

* Applicants must fill in job application forms, which require the applicant to give information about criminal convictions, reasons for leaving previous jobs and periods when no employer is listed.






In place




Partially done




Not in place




Not sure






HR MANAGEMENT



33

* Job descriptions, employment contracts and performance appraisal systems etc. for managers have been revised to ensure adequate attention to their responsibility to prevent and respond to sexual exploitation and abuse.






In place




Partially done




Not in place




Not sure






34

* Managers are required (and evaluated on their ability) to promote the standards outlined in the SGB/Code of Conduct to their subordinates and amongst their project beneficiary population.  






In place




Partially done




Not in place




Not sure






35

* When references are requested by potential employers of existing or past employees, the policy is to share relevant information regarding the employee and proven SEA incidents.






In place




Partially done




Not in place




Not sure






EXTERNAL IMPLEMENTING PARTNERS



36

* All contracts with partners or service providers (including transporters, warehouse staff, and guards) incorporate the core principles of the SGB/Code of Conduct as part of the agreement.






In place




Partially done




Not in place




Not sure






37

* It is written into the contract that any violation of the SGB/Code of Conduct by that partner can result in termination of contract.






In place




Partially done




Not in place




Not sure






COORDINATION



38

* A focal point within the agency has been appointed for the implementation / follow up of PSEA activities.






In place




Partially done




Not in place




Not sure






39

* The PSEA focal point or her/his alternate actively participates in an operational in-country network on PSEA and is supporting the development and implementation of a country level PSEA action plan.






In place




Partially done




Not in place




Not sure






40

* The PSEA Focal Point reports back to its management at least twice a year. 






In place




Partially done




Not in place




Not sure





Focal Point Checklist: Pilot



PART TWO

If you happen to be the person receiving complaints/reports of allegations of SEA we would appreciate if you could complete the following questions. Otherwise, just jump to Page 6. As these issues are to be treated confidentially, based on a need to know basis, we want you to recognise that this evaluation form doesn’t represent a reason for breaking confidentiality in order to access the information requested. Thank you for your cooperation!

 

Referrals/Complaints received and investigated on SEA IN THE PREVIOUS SIX MONTHS.



TOTAL NUMBERS OF SEA COMPLAINTS/REFERRALS



41

Total number of referrals/complaints on SEA received in the PREVIOUS SIX MONTHS.





TYPES OF COMPLAINTS/REFERRALS ON SEA



42

No. of complaints/referrals received related to concerns on gossip, rumours and suspicions  i.e. suspicious behaviour, hearsay, third party concerns.





43

No. of complaints/referrals received on suspicious behaviour, incidents and observations that are indicative of SEA with no direct referral from survivor.





44

No. of complaints/referrals received related to conduct of inappropriate staff behaviour/misconduct on SEA with evidence.





45

No. of complaints/referrals received directly from victims of SEA.





46

No. of complaints/referrals received involving children.





CASES LEADING TO INVESTIGATIONS AND DISCIPLINARY ACTIONS



47

No. of complaints/referrals received that were investigated and closed as the investigation resulted in exonerating the alleged offender.





48

No. of complaints/referrals received that were investigated and closed due to lack of evidence.





49

No. of complaints/referrals received leading to disciplinary actions.





50

No. of complaints/referrals received leading to prosecution of the offender.





THE COMPLAINTS/REFERRALS RECEIVED CONCERNED STAFF 



51

Did the complaints/referrals received concerned international staff? 






Least




None




Mostly






52

Did the complaints/referrals received concerned international contract? 






Least




None




Mostly






53

Did the complaints/referrals received concerned international national staff? 






Least




None




Mostly






54

Did the complaints/referrals received concerned international national contract? 






Least




None




Mostly






THE COMPLAINTS/REFERRALS RECEIVED ON SEA BY GENDER 



55

Referrals/complaints involved men as suspected/actual perpetrators in SEA activities.






Least




None




Mostly






56

Referrals/complaints involved women as suspected/actual perpetrators in SEA activities.






Least




None




Mostly






SOURCE OF COMPLAINTS/REFERRALS



57

Complaints/referrals were received from staff within own agency/organization.






Least




None




Mostly






58

Complaints/referrals were received from an/another UN agency.






Least




None




Mostly






59

Complaints/referrals were received from an/another NGO.






Least




None




Mostly






60

Complaints/referrals were received from the community.






Least




None




Mostly






61

Complaints/referrals were received from Government Departments.






Least




None




Mostly






SOURCE OF COMPLAINTS/REFERRALS BY GENDER



62

The source of complaints/referrals were received from females.






Least




None




Mostly






63

The source of complaints/referrals were received from males.






Least




None




Mostly






64

The source of complaints/referrals were received from girl children.






Least




None




Mostly






65

The source of complaints/referrals were received from boy children.






Least




None




Mostly






PART THREE: Contact and Comments



66

Please use this page to share any additional efforts or challenges to address SEA in your duty station.





67

We would appreciate if you would provide us with the following information. (Please note that this information will be kept confidential and used only for the purposes of monitoring/follow-up):

Name:



Function:



Organization:



Duty station:



Email address:



Phone number:












Share with your friends:


The database is protected by copyright ©dentisty.org 2019
send message

    Main page