Constitution of the American Association of Women Dentists of The Ohio State University College of Dentistry Article l Name, Purpose, and Non-Discrimination Policy of the Organization



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Constitution of the American Association of Women Dentists

of The Ohio State University College of Dentistry
Article l - Name, Purpose, and Non-Discrimination Policy of the Organization.
Section 1 - Name

The name of this association shall be known as The American Association of Women Dentists at The Ohio State University College of Dentistry, hereafter referred to as “AAWD”.


Section 2 - Purpose

The purpose of AAWD is to serve as a recognized resource for enriching the lives of women dentists. At the chapter level, OSU-AAWD strives to bring dental students together, connecting future dentists across lines of age, class year, and ethnicity. As a branch of a national women’s organization our primary focus is on issues faced by female dentists and dental students, though we welcome all to join in our activities. We hope that the relationships that form between our members will continue long after graduation, with networking and support continuing throughout our professional lives.


The organizational objective of the American Association of Women Dentists is to provide a supportive community of women involved in organized dentistry by connecting our members through social events, community service opportunities, and networking events with area women dentists. Overall, the organization aims to promote the education and advancement of females in the field of dentistry.
Section 3 - Non-Discrimination Policy

This organization and its members shall not discriminate against any individual(s) for reasons of age, color, disability, gender identity or expression, national origin, race, religion, sex, sexual orientation, disability, creed or veteran status.


Article II - Membership: Qualifications and categories of membership.
Membership in AAWD is open to all predoctoral and postdoctoral dental students enrolled in the Ohio State University College of Dentistry. Others such as faculty, alumni, or professionals who share the interests and objectives of AAWD are encouraged to become members but as non-voting associate or honorary members.
Article III - Organization Leadership: Titles, terms of office, type of selection, and duties of the leaders.
The officers of the American Association of Women Dentists are elected and appointed from the ranks of the organization’s voting members at the end of spring quarter. The elected positions of President, Vice Presidents of Service, Vice President of Membership and Recruitment, Secretary, Treasurer, and the appointed positions of Class representatives from each of the four dental classes will make up the Executive Committee. If there is not a class representative for each class, one will be appointed by the President to encourage participation from that class. Each officer will serve a one-year term and, if he or she chooses, will run for re-election each year.
Officers of the Executive Committee:

  1. President – lead the executive committee to develop meaningful programs and act as the liaison between DES and the Student Government Association at the College of Dentistry.

  2. Vice President of Service – assist the President in leading the executive committee and work with the executive committee to develop meaningful programs and events.

  3. Secretary – communicate with the members upcoming programs, keep an updated list serve and membership directory, and work with the executive committee to develop meaningful programs.

  4. Treasurer – handle the finances and dues of the organization and work with the executive committee to develop meaningful programs.

  5. Class Representatives – inform their classmates of upcoming events, encourage students involvement, act as the liaison between the dental class and the AAWD executive committee, and work with the executive committee to develop meaningful programs.


Article IV – Method of Selecting and/or Removing Officers and Members.

  1. Students who share the interests of the AAWD may join as members of AAWD at any time during the year. Dues of $10 provide membership for one year from June 1 to May 31 the following year and must be paid prior to attending an AAWD event.

  2. Current members in good standing will be able to vote for the officers of the Executive Committee each April.

  3. Elected positions include: President, Vice Presidents of Service, Vice President of Membership and Recruitment, Secretary, and Treasurer.

  4. The elected officers will appoint the Class Representatives from each of the four dental classes based on application essay and past involvement within the group.

  5. General members and elected officers should be expected to be in good academic standing and conduct themselves in a way that reflects well on the organization.

  6. An officer may be put on probation or removed from office if he or she fails to fulfill the duties and expectations of the position specified in the AAWD at Ohio State University Constitution and By-Laws. A review will be conducted by the executive committee of the officer in question and the decision will be by majority-vote of remaining the executive committee members (7 other committee members).

  7. The organization’s non-discrimination policy protects members from removal based on those listed statuses.


Article V – Advisor: Qualification Criteria
The Advisor of the AAWD shall be a faculty member of the College of Dentistry. He or she must advise and guide the organization to fulfill its objectives and work with the executive committee to create programs that embody the mission of the Ohio State University and the College of Dentistry.
Article VI – Meetings of the Organization
The AAWD shall provide at least one program a month to its members, excluding months where the College of Dentistry does not have class for more than two consecutive weeks in the month. Members are free to attend programs as they wish with no minimum requirements.
Article VII – Method of Amending Constitution: Proposals, notice, and voting requirements.
The Constitution and Bylaws may be amended at any meeting of the AAWD at which a quorum is present by a two-thirds majority of the votes cast, when the proposed amendment is submitted in writing to an Executive Committee officer five days prior to the meeting. A quorum shall consist of no less than 10 percent of the membership at large.
When amending the constitution, as with the by-laws, previous notice of any proposed changes are usually required to be given to the membership and should not be changed in the same meeting in which proposed.
By-Laws to the Constitution of the American Association of Women Dentists

of The Ohio State University

The Articles contained in these By-Laws to the Constitution of the American Association of Women Dentists of the Ohio State University College of Dentistry, hereinafter referred to as the AAWD, shall govern all functions of the AAWD in all cases to which they are applicable and in which they are not inconsistent or otherwise in conflict with the Constitution.



Article 1 – Parliamentary Authority

The rules contained in Robert’s Rule of Order shall govern the organization in all cases to which they are applicable, and in which they are not inconsistent with the by-laws of this organization.


Article II- Membership


  1. Students who share the interests of the AAWD may join as members of AAWD at any time during the year. Dues of $20 provide membership for one year from June 1 to May 31 the following year and must be paid prior to attending an AAWD event.

  2. Current members in good standing will be able to vote for the officers of the Executive Committee each May.

  3. General members and elected officers should be expected to be in good academic standing and conduct themselves in a way that reflects well on the organization.

  4. An officer may be put on probation or removed from office if he or she fails to fulfill the duties and expectations of the position specified in The AAWD at Ohio State University Constitution and By-Laws. A review will be conducted by the executive committee of the officer in question and the decision will be by majority-vote of remaining the executive committee members (7 other committee members).

  5. The organization’s non-discrimination policy protects members from removal based on those listed statuses.


Article III- Election / Appointment of Government Leadership

  1. Elected positions include: President, Vice Presidents of Service, Vice President of Membership and Recruitment, Secretary, Treasurer

  2. Candidates may nominate themselves and will prepare a short summary of their qualifications and goals.

  3. Candidate can only nominate themselves for one of the six elected positions. In the event that they are not elected to one of the six elected officer position, they may still nominate themselves as a class representative.

  4. The six elected officers will appoint the Class Representatives from each of the four dental class based on application essay and past involvement within the group.

  5. Candidates for an office must be in good academic standing.

  6. Current members in good standing will be able to vote for the officers of the Executive Committee each April.

  7. Elections will be conducted on a secret ballot, either in person or online, and the winner will be the candidate with the most votes.

  8. In the event that a position is unfilled, the executive committee will appoint someone to fill the position.

  9. Officers from the proceeding year will be responsible or transitioning the new officer.

  10. If an officer resigns, or a position is open for any reason, the executive committee will appoint someone to fill the position.


Article IV- Executive Committee
The Executive Committee is responsible for organizing programs that align with the interests of the members of AAWD. They should plan at least one program per month.
The officers of the executive committee shall be:

  1. President – lead the executive committee to develop meaningful programs and act as the liaison between DES and the Student Government Association at the College of Dentistry.

  2. Co-Vice Presidents– assist the President in leading the executive committee and work with the executive committee to develop meaningful programs and events.

  3. Secretary – communicate with the members upcoming programs, keep an updated list serve and membership directory, and work with the executive committee to develop meaningful programs.

  4. Treasurer – handle the finances and dues of the organization and work with the executive committee to develop meaningful programs.

  5. Community Service Chair- provide community service opportunities to members.

  6. Membership Chair- help to recruit members to the organization and connect student members with OSU Dental Alumni.

  7. Social Chair- create social events to introduce members to each other and help build a network of support.

  8. Class Representatives – inform their classmates of upcoming events, encourage student involvement, act as the liaison between the dental class and the AAWD executive committee, and work with the executive committee to develop meaningful programs.


Article V - Advisor/Advisory Board Responsibilities
The advisor of AAWD should be available to guide the executive committee in planning programs and facilitate communication with administration within the College of Dentistry.
Article VI - Method of Amending By-Laws

By-laws may be amended by proposing in writing and reading the change at a general meeting of the membership and then bring the proposed change up for a vote at the next general meeting with a 2/3 majority vote of the membership present (a quorum being present).
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