Vimala Mahmood Foundation

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II.    Meetings, business, etc , of the Council


12.    Unless for reasons   of   public  emergency, the President or if the President   be   unable  to   act, the Vice-President and if he also be unable to act,   the   Executive Committee  otherwise directs, the Council shall meet for ordinary business   on   the   second   Monday in the months of February and September in each   year.    A   meeting of the  Council   shall  be held at any other time only if called   by   direction   of the President or in his absence or in the event   of a   vacancy   in the office of the   President   by the Executive Committee or on a written requisition signed by five members of the Council and addressed to the President or to the Executive   Committee,   as   the case may be.    Such extraordinary meeting   shall be convened only after 15 days* notice.


13.    All meetings of the   Council   shall be convened by the Registrar by notice addressed to each member stating the time and place of meeting.


14.    The notice shall state the purpose of meeting whether the general business or for any   (named)   special   business and at any meeting which is called for transacting any special business   no other business shall be entered on except that named   in   the notice unless the Council by resolution agrees to consider such business.


15.    Previous   to   any  meeting of  the  Council, the Registrar shall, with the approval   of  the   Executive   Committee,   prepare   a   provisional programme of business   for   the   session and shall furnish a copy thereof to each member of the Council   not   less   than   ten days before the day of the first meeting   and   at the   same time  forward to all members of the Council copies of  the   documents   and   evidence   in any case for disciplinary action which is to be brought before the Council during that session.


16.    Any notice of motion to be insetted in the programme of business for the first day of the session shall be sent   to the Registrar at least 15 clear days before the beginning of the session.


17.    When the President has taken   the  Chair at any meeting the roll of   the   members   shall be   called  and any member not present before the minutes of the previous meeting are confirmed shall be deemed to be absent.


18.    Eight members of whom the President may be one shall constitute a quorum for any meeting of the Council.


19.    No   member   after   taking   his   place,   shall leave the meeting without permission from the President.


20.    The President   shall   be   the Chairman of all Committees of the Council.


21.    Before   the   commencement   of any meeting of the Council, the President, in consultation with   tine   Registrar, shall prepare the programme of business containing the subjects to   be brought forward and the notices of motion given by members and   the programme   shall be prepared and distributed to all members of the Council.


22.    All motions of amendments proposed to be moved at any meeting shall   be in writing   and   shall   be   signed  by the mover and seconder, and before they are discussed by other members, shall  be read from the Chair or by the Registrar under the authority   of the Chair.    All formal amendments shall be framed so that they may be read as independent motions.


23.    The mover shall   have   the right to speech before any motion or amendment is seconded.


24.    Any motion standing   over from  the   previous   day shall   take precedence of new matter unless the  Council otherwise determines.


25.    No motion or amendment shall be withdrawn   after having been read from the Chair or by the authority of the Chair unless by permission of the Council.


26.    The seconder of a motion may reserve his speech to any period of the debate ; but only the proposer shall have the right of final reply.


27.    If an amendment be proposed, it   shall be disposed of before any other amendment is moved.


28.    The amendment shall first be put to   the vote ; and if it be negatived a second amendment may be moved   and shall be   disposed   of in the same way as the first amendment, and so on,  until no   future amendment is proposed.


29.     If all amendments be negatived, the  original motion   shall then be put to the vote.


30.    If any amendment be carried, the   original   motion so   amended shall be regarded as a substantive motion to  which further amendments may be moved and when there are no further  amendments the motion so amended shall be put to the vote.


31.    In all cases where a division has taken place, any member of the Council may require that the names of the   numbers or both the   names and the numbers of the majority, of the minority of  those who decline   to vote, and of those who are absent, be entered in the minutes.


32.    When a motion is under   debate, no  further   proposal   shall be received except one of the following : —

(i)    An amendment namely,   "That the   motion be   amended as follows....."

(ii)   The postponement of the question, namely, "That the consideration of the motion be postponed."

(Hi) The adjournment of the debate, namely, "That the debate on the motion be now adjourned."

(iv) The adjournment of the Council, namely, "That the Council do now adjourn."

(v) The closure of the debate, namely, "That the Council do now proceed to vote on the motion."

(vi) The previous question as to the motion, namely, ''That the Council, instead of proceeding to deal with the motion, do pass to the next item on the programme of business."



33.    When an amendment is under debate, no further   proposal shall be received except one of the following :—

(i) The adjournment of the debate on the amendment, namely, "That the debate on the amendment be now adjourned."

(ii) The adjournment of the Council, namely, "That the Council do now adjourn."

(iii) The closure of the debate on the amendment, namely, "That the Council do now proceed to vote on the amendment."

(iv) The previous question as to the amendment, namely, *That the Council, instead of proceeding to deal with the amendment do resume the debate on the motion originally proposed."


34.    The proposal for the postponement of the question sine die may be made or may specify a date for the further consideration of the question.


35.    If the proposal for the adjournment of the debate be carried, the Council, shall pass to the next item on the programme   of business   and the debate shall be resumed at the next ordinary   meeting of the   Council.    The proposer of the adjournment motion shall on the resumption of the debate be entitled to speak first.


36.    If the proposal for the adjournment of the Council be carried the question under debate shall be dropped from the programme of business.


37.    On the proposal for the adjournment of the Council being made and seconded it shall be competent for the   President or   Chairman,   before putting the question, to take the opinion   of the Council   as to   whether it will, before rising proceed to the transaction of unopposed business.


38.    The proposal for the closure shall be made, and seconded  without debate and shall unless the President or  Chairman shall rule   otherwise, be put forthwith.    If the   proposal be   carried, the   motion or   amendment under debate shall be at once voted on by the Council.


39.    The proposal for the previous question   referred to in clause (vi) of rule 32 shall be made and seconded without debate and shall be put forthwith.   If the proposal be   carried, the   motion  or   amendment to   which it applies shall be dropped from the programme of business.


40.    The President may at his discretion obtain the  votes of members of the Council on any particular   question by   circular   after having   placed before them all the facts and information relating  to the same and obtaining their views thereon such question being decided by a   majority of   votes and a minute regarding it being added to the minutes of the Council.


41.    The minutes of each meeting shall be read at the following meeting for the approval of the members and shall be confirmed by the President or Chairman after a resolution to that effect is passed thereat.


42.    The proceedings of the meetings of the Council shall be preserved in the form of printed minutes after   confirmation   by the   signature   of the President.    The printed minutes shall   include the   agenda, the   papers connected with the cases of enquiries by the Council  under section 41 and in the case of other items only the Registrar's note and the   decision of the  Executive Committee and the Council on each item.


43.    The minutes of each meeting   shall   contain  such   motions and amendments as have been proposed  and   adopted   or   negatived   with   the names of the proposer and seconder, but  without   any comment or observation of the members annexed thereto.


44.    After the close of any session   of the Council,   a printed copy of the confirmed minutes of such session shall be sent to each member.


45.    The minutes of the meeting of the Executive Committee shall be printed uniformly with those of the Council and copies  thereof sent to each member of the Council.    The printed minutes   shall include only the agenda the Registrar's note and the decision of the  Executive Committee on each of the items.


46.    The full minutes of the Council after  final revision in accordance with rule 42 shall be kept in order that, as   soon   as   convenient   after   the sessions, they may be made up in sheets and   consecutively   paged for insertion in the yearly volume.


III.    Constitution and functions and  meetings,   etc., of the Executive Committee.


47.    The Executive Committee shall consist of the President, and Vice-President ex-officio, and seven members of   the Council   elected by ballot at the first meeting of the Council.


48.    The Executive Committee shall ordinarily meet once every month on such date as may be fixed by the President.


49.    For a meeting of the Executive  Committee four members including the President and the Vice-President shall be a quorum.


50.    If any member of the Executive   Committee   is absent from two consecutive ordinary meetings of the Committee,   without leave of the Committee or from all meetings of the   Committee   during  the   period   of three months, he shall be deemed to have vacated   his seat on the Committee.


51.    The Executive Committee shall keep minutes of their proceedings which shall be dealt with according to the   same procedure as that indicated in the foregoing rule for the minutes of the Council.


52.    The Executive Committee shall superintend the publication of the State register of dentists in two Parts, A and B,   which shall be prepared by the Registrar.   The Registrar shall cause it to   be printed   after entering therein annually a statement of the distribution   of the copies  of the register to Government Officers as required by the State Government and the Dental Council of India as required by section 18 (2)   and   to   others   as   may   be directed by the Executive Committee.


53.    The Executive Committee shall   order each year such number of copies of the dentists register to be printed as will appear necessary from the report of the Registrar on a revision of the annual distribution list.


54.    The Executive Committee shall   consider   and  prepare   reports upon any subjects that may seem to require the attention of the Council and such reports shall be printed and circulated among   the   members   of  the Council at least ten days before the meeting of the Council.


55.    The Executive Committee shall also   prepare   reports   on   such subjects as may be referred to them by the   Council   at its sittings or by the President at other times.    The Reports when   finally  approved by the Committee shall be presented to the Council.


56.    The Executive Committee  shall,   before   each   meeting   of  the Council, prepare the business for the consideration of the Council.


57.    The printing of the yearly volumes of the minutes shall be under the direction of the Executive Committee.


58.    All petitions presented to   the Council   shall   be referred to the Executive Committee to be examined and   reported upon before being considered by the Council.


59.    Subject   to the provisions of the   preceding   rule,  all   petitions addressed to the Council immediately before or   during   the   sessions of the Council shall be laid upon the table.

IV. Registration


60.    The register of dentists shall be   maintained   in accordance with the provisions of section 31 in Form B.


61.    The names of dentists shall be   entered   in   the   register   in the order in which the applications for registration   are admitted   and sufficient space shall be left for further additions to or alterations in the qualifications and address of each entry.


62.    Each page of the register shall   be verified   and   signed   by the Registrar.


63.    (1) After the registration of every   dentist   under   the Act, and after each renewal of such registration, the Registrar shall grant such dentist a certificate in Form C.

(2) In the event of a certificate issued under sub-rule (1) being lost or destroyed the holder may at any time during which such certificate is in force apply to the Registrar for a fresh certificate and the Registrar may if he thinks fit on satisfactory proof as to the identity of the applicant, grant such certificate on payment of a fee of Rs. 5. A certificate issued under this sub-rule shall be marked "duplicate".


64.    (1) Every person entitled under section 34 to be registered under the Act and desiring to have himself so registered   shall   apply to the Registrar in Form D properly filled in and signed.    Every   such application shall be accompanied by the fee prescribed in that behalf in Rule 73.

(2) Where the application under sub-rule (1) is for registration under clause (ii) of section 34, the applicant shall state in the application whether he has passed the examination referred to in that clause as one of his qualifications for registration.


*[64-A. The application for registration under clause (b) of sub-section (1) of section 33-A shall be made in Form DD, and shall be accompanied by a fee of rupees fifteen, laid down in Rule 73 for the first registration in the register]


65.    (1)    After   the direction   is   issued    by the State Government under sub-section (1)   of Section   39,   the   name   of every person registered, under the Act, shall subject   to   the provisions contained in the Act as to the removal   of  names   from   the   register,   remain   entered   therein   and the registration of such person shall hold good for the period ending on the 31st day of December of the  year   following   the year in which his name is first entered in the register.

{2) Any person desiring to continue his registration shall submit to the Registrar an application before 1st of April of the year to which it relates and shall forward with such application the fee prescribed in that behalf in Rule 73 *and after the renewal of his registration, the Registar shall issue to such persons a certificate of renewal in Form C-3.]

(3) When a renewal fee is not paid before the due date, the Registrar shall remove the name of the defaulter from the register : Provided that a name so removed may be restored to the register under sub-section (2) of Section 39 on payment of renewal fee and additional fee as penalty as prescribed in that behalf in Rule 73.


66.    An application for registration of an additional qualification shall be made in Form E and shall   be accompanied  by the fee  prescribed in this behalf in Rule 73.


67.    Any appeal to the Council against the refusal of the Registrar to register or to alter any entry in the register,  shall be in the form of a memorandum and state the grounds  on which  registration is claimed and furnish the names of  the qualifications   and the dates on which they were obtained. On receipt of such appeal the Council may before deciding refer the same to the Executive Committee for enquiry and report.


68.    Certified copies of entries in the register in the following form may be issued to any one on payment of the fee prescribed in that behalf in Rule 73 :-



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