Pick lists are groupings of ICD9 codes that can be chosen for a particular clinic.
Figure 28 60: Prob/POV Window in EHR
Notes about the Prob/POV window:
The list in the ICD Pick-Lists panel shows the pick list from which you choose.
The ICD Pick Lists button allows the user to make a new pick list and to manage existing pick lists.
Click the ICD Pick Lists button and the Manage ICD Pick Lists dialog displays.
Figure 28 61: Manage ICD Quick Picks Dialog
Comments about the Manage ICD Quick Picks dialog:
Click the EditPick Lists button on the Manage ICD Quick Picks dialog to display the Manage Categories dialog.
Figure 28 62: Manage Categories Dialog
Use the Manage Categories dialog to make changes to the pick list category you already have or to add a new one.
Click the Add button on the Manage Categories dialog to display the Add Category dialog.
Figure 28 63: Add Category Dialog to Add New Category
Comments about the Add Category dialog:
Use the Category Name field to create your own category name.
Use the Clinic and Provider fields to associate it with a clinic, a provider, or both.
The creator automatically becomes a manager but other people can be added.
Click OK when finished. The Manage ICD Quick Picks dialog displays.
Figure 28 64: Manage ICD Quick Picks after Adding New Category
The new pick list category is setup but there are no codes in it. You can either add them one at time using Add or use the Query function to find the ones appropriate for the clinic.
You could import a pick list and then all the elements to the new category.
28.2.2Querying Quick Picks
Click the Query button on the Manage ICD Quick Picks dialog to display the Database Query dialog.
Figure 28 65: Database Query Dialog to Query Quick Picks
Enter the date range to search the database. The further back the longer the search.
Enter the clinic, provider, or both to search. Click OK and wait. This might take some time.
Figure 28 66: Manage ICD Quick Picks After Query
When the query returns, you can sort by frequency and remove seldom used codes, or delete invalid codes one at a time. Exit the Manage ICD Quick Picks dialog; now the new pick list category will be able to be selected when using the Problem/POV tab.
You can configure the Info Button in the RPMS. This configuration determines the list of Web sites that are available on the drop-down list for the Reference Site field.
Figure 28 67: Reference Site Field
You need to go to VA FileMan option in the RPMS.
VA FileMan Version 22.0
Enter or Edit File Entries
Print File Entries
Search File Entries
Modify File Attributes
Inquire to File Entries
Utility Functions ...
Data Dictionary Utilities ...
Other Options ...
Select VA FileMan Option: inq Inquire to File Entries
OUTPUT FROM WHAT FILE:// BGO WEB REFERENCE SITES
Select BGO WEB REFERENCE SITES: ??
The list following the “Choose from” wording is currently what is on the drop-down list for the Reference Site field.
28.3.2Adding Web Reference Sites
This process will add options to the drop-down list for the Reference Site field.
First, using your Web browser, go to the search engine you want to use. In this example, Yahoo was chosen.
Type in a search term (example = diabetes)
In the address bar of your Web browser, the search address should be visible, such as:
Copy the Web address that appears in the address bar.
Go to VA Fileman in the RPMS.
Select VA FileMan Option: Enter or Edit File Entries
INPUT TO WHAT FILE:// BGO WEB REFERENCE SITES
EDIT WHICH FIELD: ALL//
Select BGO WEB REFERENCE SITES: Yahoo
Are you adding ‘Yahoo’ as a new BGO WEB REFERENCE SITES (the 7TH)? No// Yes
SEARCH URL: type (or paste) the search address; replace the search term with [SEARCH TEXT] (in this example replace “diabetes” with [SEARCH TEXT])
NOTE: the SEARCH URL would look like this:
Please note that the EHR has a 240 character limit on the length of a URL that can be saved.