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28.2Making a Pick-List


Pick lists are groupings of ICD9 codes that can be chosen for a particular clinic.



Figure 28 60: Prob/POV Window in EHR

Notes about the Prob/POV window:



  • The list in the ICD Pick-Lists panel shows the pick list from which you choose.

  • The ICD Pick Lists button allows the user to make a new pick list and to manage existing pick lists.

Click the ICD Pick Lists button and the Manage ICD Pick Lists dialog displays.



Figure 28 61: Manage ICD Quick Picks Dialog

Comments about the Manage ICD Quick Picks dialog:



Button

Action

Add

Adds items to the already created list

Rename

Renames the current quick-pick item

Delete

Deletes items from the list

Copy

Clones this list to another one and make changes

Query

Executes a query on the files for more ICD codes

Zero Freq

Causes the frequency for all ICDs to become zero

Import

Imports an existing pick list

Export

Exports the current pick list

Exit

Leaves the dialog

Cancel

Cancels a query process

28.2.1Managing Categories


Click the EditPick Lists button on the Manage ICD Quick Picks dialog to display the Manage Categories dialog.



Figure 28 62: Manage Categories Dialog

Use the Manage Categories dialog to make changes to the pick list category you already have or to add a new one.

Click the Add button on the Manage Categories dialog to display the Add Category dialog.



Figure 28 63: Add Category Dialog to Add New Category

Comments about the Add Category dialog:



  • Use the Category Name field to create your own category name.

  • Use the Clinic and Provider fields to associate it with a clinic, a provider, or both.

  • The creator automatically becomes a manager but other people can be added.

  • Click OK when finished. The Manage ICD Quick Picks dialog displays.



Figure 28 64: Manage ICD Quick Picks after Adding New Category

The new pick list category is setup but there are no codes in it. You can either add them one at time using Add or use the Query function to find the ones appropriate for the clinic.

You could import a pick list and then all the elements to the new category.

28.2.2Querying Quick Picks


Click the Query button on the Manage ICD Quick Picks dialog to display the Database Query dialog.



Figure 28 65: Database Query Dialog to Query Quick Picks

Enter the date range to search the database. The further back the longer the search.

Enter the clinic, provider, or both to search. Click OK and wait. This might take some time.



Figure 28 66: Manage ICD Quick Picks After Query

When the query returns, you can sort by frequency and remove seldom used codes, or delete invalid codes one at a time. Exit the Manage ICD Quick Picks dialog; now the new pick list category will be able to be selected when using the Problem/POV tab.


28.3Info Button Configuration


You can configure the Info Button in the RPMS. This configuration determines the list of Web sites that are available on the drop-down list for the Reference Site field.



Figure 28 67: Reference Site Field

28.3.1Viewing Web Reference Sites Currently Available


You need to go to VA FileMan option in the RPMS.

VA FileMan Version 22.0

Enter or Edit File Entries

Print File Entries

Search File Entries

Modify File Attributes

Inquire to File Entries

Utility Functions ...

Data Dictionary Utilities ...

Transfer Entries

Other Options ...
Select VA FileMan Option: inq Inquire to File Entries
OUTPUT FROM WHAT FILE:// BGO WEB REFERENCE SITES

Select BGO WEB REFERENCE SITES: ??


Choose from:

CDC


FamilyDoctor.org

Google


JAMA

Medline


UpToDate

The list following the “Choose from” wording is currently what is on the drop-down list for the Reference Site field.


28.3.2Adding Web Reference Sites


This process will add options to the drop-down list for the Reference Site field.

First, using your Web browser, go to the search engine you want to use. In this example, Yahoo was chosen.

Type in a search term (example = diabetes)

In the address bar of your Web browser, the search address should be visible, such as:



http://search.yahoo.com/search?p=diabetes&fr=yfp-t-501&toggle=1&cop=mss&ei=UTF-8

Copy the Web address that appears in the address bar.

Go to VA Fileman in the RPMS.

Select VA FileMan Option: Enter or Edit File Entries


INPUT TO WHAT FILE:// BGO WEB REFERENCE SITES

EDIT WHICH FIELD: ALL//


Select BGO WEB REFERENCE SITES: Yahoo

Are you adding ‘Yahoo’ as a new BGO WEB REFERENCE SITES (the 7TH)? No// Yes


SEARCH URL: type (or paste) the search address; replace the search term with [SEARCH TEXT] (in this example replace “diabetes” with [SEARCH TEXT])
SEQUENCE:

INACTIVE:

NOTE: the SEARCH URL would look like this:

http://search.yahoo.com/search?p=[SEARCHTEXT]&fr=yfp-t-501&toggle=1&cop=mss&ei=UTF-8

Please note that the EHR has a 240 character limit on the length of a URL that can be saved.

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