Motion by Diann Powell, seconded by Jack Redlinger to approve the minutes of the Regular Meeting of March 21, 2016. Motion carried claims presented against the city of lake benton



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APRIL 4, 2016
The Regular Meeting of the Lake Benton City Council was held on Monday, April 4, 2016 at 5:30 P.M. in the Heritage Center/City Office. Mayor Barb Powell presided. Trustees Diann Powell and Jack Redlinger were present. Trustee Bob Worth was present via telephone. City Attorney Mike Cable and Trustee Al Lindemann were absent. City Administrator/Clerk Eileen Christensen, Maintenance Supervisor Todd Draper, Police Chief Thor Tollefson, Police Officer Alex “AJ” Anderson, Sandy Dahl, Larry Robins, Daryl Schlapkohl, Roger Rudebusch, and Steven Hurd from the Lake Benton Valley Journal were also present.
Mayor Barb Powell called the meeting to order.
The Pledge of Allegiance was recited by all present.
Mayor Barb Powell then asked if anyone in attendance had an item, not on the agenda, to bring up during the Open Forum part of the meeting. If so they had two minutes to state their concern.

No items were brought forward at this time.


The minutes of the Regular Meeting of March 21, 2016 were reviewed. MOTION by Diann Powell, seconded by Jack Redlinger to approve the minutes of the Regular Meeting of March 21, 2016. Motion carried.
claims presented against the city of lake benton:

SHELLY FINZEN $ 48.60 LAKE BENTON GROCERY $ 7.44

OTTERTAIL $ 2,414.31 SANITATION PRODUCTS $ 525.00

L-P RURAL WATER $ 3,072.30 LINCOLN CTY ASSESSOR $ 1,150.00

S & E AUTO $ 59.70 TODD DRAPER $ 189.68

PAT HAYNES $ 240.00 MINNESOTA LIFE $ 6.80

CHAMBER-CVB $ 8.61 XION TECHNOLOGIES $ 229.00

HOUSE BEAUTIFUL $ 12.00 TROY NORDMEYER $ 32.00

USDA $ 1,505.12 VERIZON $ 35.05

NORTH SHORE ANALYT $ 135.00 GOOD HOUSEKEEPING $ 10.00

CRCN $ 75.00 DEBBIE HOVEN $ 33.90
MOTION by Diann Powell, seconded by Jack Redlinger to approve payment of the claims presented against the City of Lake Benton. Motion carried and the Mayor authorized the City Administrator/Clerk to make payment.
POLICE REPORT:

The Police Report for March was given by Police Chief Thor Tollefson. Police Chief Thor Tollefson said the calls were down from last month, and the squad patrol increased as he added 100 more miles from the previous month to be more visible. The Council asked Police Chief Thor Tollefson to check out a complaint of a pickup racing up and down Morton Street on Sunday, April 3, 2016 with five (5) children in the back. Police Chief Thor Tollefson took down the information and will follow up with the owner of the vehicle. MOTION by Diann Powell, seconded by Jack Redlinger to approve the March police report. Motion carried.


The next item of business was to review/act on the football lease between the City and the Buffalo Ridge Wildcats. The Buffalo Ridge Wildcats would like to lease the football field from April 10, 2016 through July 31, 2016 for $500.00. The Accidental Waiver and Release form will be completed by the members and a copy will be sent back to the City Office. The Council inquired who stripes and mows the field during the length of the lease and the Lease states the Buffalo Ridge Wildcats will take care of the mowing and marking inside the football field playing area during the time of the lease. MOTION by Diann Powell, seconded by Jack Redlinger to approve the football lease between the City and the Buffalo Ridge Wildcats for April 10, 2016 through July 31, 2016. Motion carried.
The next item of business was to review/act on a building permit for Leah Gauquie to build an 8’ x 25’ porch on the front of her house, and a 15’ x 18’ sun porch on the back of her house at 210 E. Benton Street. Maintenance Supervisor Todd Draper confirmed there were no setback concerns and everything is in compliance with the Ordinance. The fee of $25.00 has been paid. MOTION by Bob Worth, seconded by Diann Powell to approve the building permit for Leah Gauquie to build an 8’ x 25’ porch on the front of her house, and a 15’ x 18’ sun porch on the back of her house at 210 E. Benton Street. Motion carried.
The next item of business was to review/act on striping the streets downtown and by the Lake Benton School. Maintenance Supervisor Todd Draper informed the Council that after the seal coating was done in 2015, the streets need to be striped. South Center Street is the City’s and Center Street North and Benton Street belong to the County and the County will not stripe the streets for the City. If the City wants to stripe them, they will need to pay someone to get it done. The cost to stripe is more than what the City has budgeted. After some discussion, it was the consensus of the Council to have the Street Commission (Al Lindemann and Jack Redlinger), and Maintenance Supervisor Todd Draper contact the County Engineer to discuss options to work together jointly to get the streets downtown striped. Maintenance Supervisor Todd Draper and the Street Commission will bring back information from their meeting to the Council at their next meeting on April 18, 2016.
The next item of business was to review/act on spring clean-up. Maintenance Supervisor Todd Draper informed the Council that appliance pick-up is scheduled for Tuesday, April 19, 2016 and branches/limbs will be picked up curbside on Wednesday, April 20, 2016 and the first Wednesday of the month thereafter.
The Council then authorized Maintenance Supervisor Todd Draper, Police Chief Thor Tollefson, and City Administrator/Clerk Eileen Christensen to drive around town and bring a list of property owners that they feel need to clean-up their properties. The list will be reviewed by the Council at their next meeting of April 18, 2016 and they will authorize City Staff who should receive clean-up letters.
PUBLIC WORKS UPDATE:

Maintenance Supervisor Todd Draper informed the Council that Trustees Bob Worth and Al Lindemann are working with Aaron Coe of CHS on setting up a contract between CHS and the City of Lake Benton to lease the lot by the railroad tracks from CHS. CHS has proposed the City lease the property for $100.00 a year and do the upkeep of the property. Currently, there is a lot of debris on the property and CHS is willing to waive the first year’s lease if the City cleans it up. However, Maintenance Supervisor Todd Draper and Trustee Bob Worth informed the Council the cost to clean up the debris on the property will cost $300.00. After some discussion, it was the consensus of the Council to propose CHS waive the lease for three years to pay for the clean-up of the debris. Leasing this property will allow the City to offer short-term parking for businesses with overflow.


Maintenance Supervisor Todd Draper then informed the Council he has not been notified by Lincoln-Pipestone Rural Water as to when the shed will be put up to house the water pressure relief valve.
Maintenance Supervisor Todd Draper than reminded the Council they asked him to fix the door to the Crow’s Nest last year and it currently has a piece of plywood over it. He then informed the Council the door and the door-jam should be replaced and it could cost approximately $100.00. Someone mentioned the City could go to Habitat for Humanity and purchase a door for $10.00 to $15.00. The Council authorized Todd Draper to check pricing with Habitat for Humanity, purchase the door, and fix the door-jam.

Maintenance Supervisor Todd Draper then informed the Council the City’s current contract with Palisades for LP is up for an extension for the 2016-2017 heating season beginning June 1, 2016 through May 31, 2017. The City typically doesn’t look into LP pricing until August. However, Palisades is offering LP for under a dollar and is guaranteed for one year. They presented the City with three options which include: Prepaid contract at a price of $0.939 per gallon paid in full; 20% down at a price of $0.989 per gallon with a portion of the down payment applied to each delivery ticket. Deliveries will be billed at charge price (cash price $0.989 + 10 per gallon = $1.089); or the budget plan contract for $0.989. Maintenance Supervisor asked the Council if they would like to wait and look at pricing for LP in August or consider Palisade’s extension contract. He also informed the Council the City usually purchases approximately 16,000 gallons of LP per year and because the weather has been warmer the past two winters, the Council may want to bump the amount down to 14,000 gallons. MOTION by Diann Powell, seconded by Jack Redlinger to contract for an extension with Palisades for the 2016-2017 heating season for 14,000 gallons with the option to prepay the contract at a price of $0.939 per gallon in full. Motion carried.


COMMITTEE REPORTS:

None
ADMINISTRATOR/CLERK REPORT:

City Administrator/Clerk Eileen Christensen informed the Council she mailed letters and invoices to 50 residents with dogs. The license fees are good for two years and the rabies clinic is scheduled for Tuesday, May 10, 2016 from 4:00-6:00 PM at the Lake Benton Fire Hall. An ad will be placed in the paper reminding residents of this as well. The ATV/Special Vehicle permit letters and invoices were also mailed to 24 individuals.
The auditors, Kinner and Company, will be doing their field work for the City’s 2015 audit on Thursday, April 7, 2016. She then reminded the Council of the Board of Review meeting on Tuesday, April 12, 2016 at 7:00 PM at the Heritage Center/City Office.
MAYORAL REPORT:

Mayor Barb Powell then informed the Council she received a complaint of the parking situation at the Hole-in-the-Mountain apartments. There is plenty of room for the vehicles to park in the parking lot provided and not on Parkview Drive. Police Chief Thor Tollefson will contact the owner of the car that is licensed, inoperable, and has been parked on the street for two months.


There being no further business to come before the Council at this time, a MOTION was made by Diann Powell, seconded by Jack Redlinger and carried, the meeting adjourned.

_____________________________________ _______________________________



MAYOR ADMINISTRATOR/CLERK



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