Minnesota State Colleges and Universities System Office



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Minnesota State Colleges and Universities

System Office

Academic and Student Affairs

Program Collaboration and Transfer
Transfer Oversight Committee Charge

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Title of committee: Transfer Oversight Committee

Type of group: This committee is a standing committee that is a sub-committee of the Academic Affairs Council.
Consultation Process: The result of the Transfer Oversight Committee work is considered to be a recommendation(s) that will be submitted to the ASA Academic Affairs Council for review and approval. The members of the committee will be responsible to consult with their constituent groups as committee work progresses and to support final recommendations. If the committee work results in proposed Board of Trustee policy or chancellor procedure, the recommendations will be processed through the established policy and procedure review and approval processes.
Committee agendas, meeting notes and other documents will be provided to the Academic Affairs Council who will make final recommendations that will be provided to the Vice Chancellor of Academic and Student Affairs.
Committee Composition: The Transfer Oversight Committee consists of the following representation: College Faculty, up to six members appointed by the Minnesota State College Faculty (MSCF)

University Faculty, up to six members appointed by the Inter Faculty Organization (IFO)

College Students, one member appointed by the Minnesota State College Student Association (MSCSA)

University Students, one member appointed by the Minnesota State University Student Association (MSUSA)

College Transfer Specialist, one member appointed by the Minnesota Association of Professional Employees (MAPE)

State University Transfer Specialist, one member appointed by Minnesota State University Association of Administrative and Service Faculty (MSUAASF)

University ASF, one member appointed by the Minnesota State University Association of Administrative and Service Faculty (MSUAASF)

Professional staff member, one member appointed by the Minnesota Association of Professional Employees (MAPE).

College and University Administrators, two members appointed by the System Office staff, System Director for Program Collaboration and Transfer as Committee Chair, Assistant Director for Program Collaboration and Transfer, additional staff members as required
Committee Member Expectations: Transfer Oversight Committee member expectations are (a) responsibility for communicating with the constituent group the member represents, (b) considering the interests of the system as a whole and not an individual institution, department or member, (c) active participation in committee meetings and assignments, (d) willingness to attend at least 75 percent of meetings, (e) adherence to established committee ground-rules/operating principles, and (f) willingness to support committee recommendations.
Meeting Times and Dates: The Transfer Oversight Committee will meet for four hours at least two and up to four times per academic year, during each academic year, and additional meetings may be scheduled as the workload dictates.

When possible, committee members will participate in establishing the meeting schedule. Most meetings will be held on Fridays as normal work schedules have been, in the past, the least disrupted; however, other meetings will be held on other days to avoid conflicts with other system-wide meetings.



Existing system meetings will be considered when scheduling Transfer Oversight Committee meetings. Transfer Oversight Committee meetings will not be scheduled on Board of Trustee meeting dates and proposed meeting schedules will be checked against both the system and individual unit master schedules, and other event schedules such as major national association meetings and conferences that may create conflicts for committee members.

Travel time and meeting expenses: Transfer Oversight Committee meeting processes will recognize and accommodate travel times of members. Alternative attendance options such as phone, WebEx and interactive TV will be made available to meet member needs when possible.
Non-administrative Transfer Oversight Committee members may submit reasonable meeting travel expenses to the Program Collaboration and Transfer staff for reimbursement.
Committee Information: Committee information including the (a) committee charge document, (b) committee membership list, (c) meeting schedule, (d) agendas, and (e) meeting summaries will be available and posted on appropriate websites.

Outcomes of the Committee and Target Dates:

Outcome

Target Date

Provide MnTC oversight that assures appropriate, high quality general education

Annual and ongoing

Develop MnTC evaluative criteria and oversee periodic MnTC evaluations

Ongoing

Develop criteria to evaluate credit and student transfer

Annual and ongoing

Identify and discuss transfer issues and concerns, and provide recommendations to mitigate issues and concerns

Annual and ongoing

Establish data elements and monitor transfer student data

Annual and ongoing

Provide feedback to System Office staff on the annual Program Collaboration and Transfer work plan

Annual and ongoing

Evaluate best practices and innovative approaches to credit transfer and provide recommendations to continuously improve credit transfer


Annual and ongoing


System Office Staff Support: The System Office will provide professional staff and administrative staff support to the committee.
Questions or Clarification: Contact Louise DiCesare, System Director for Program Collaboration and Transfer, 651.201.1814, louise.dicesare@so.mnscu.edu or Shannan Ellis, Assistant Director for Program Collaboration and Transfer, 651.201.1809, shannan.ellis@so.mnscu.edu


Revised: 6/30/09; 12/2/09; 8/24/11; 2/10/12; 8/22/13

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