By default, each time a result is entered for a pupil/student in a data entry column, the result is added to existing results to form a result history. For example, where the same assessment is made each half-term using the same aspect, there is perhaps six assessments recorded in the year for that aspect. SIMS Assessment stores these results as a result history.
There are times, however, when a history is not required and you wish to store only one result for an aspect, for each pupil/student (e.g. at the end of a Key Stage when a single, final level is recorded). You may want to update and amend this assessment, with no record of past results being held. In this case, results should be associated with a previously defined result set. This is achieved by linking the Data Entry column in a template to a previously defined result set. All results recorded via such columns are associated with that result set automatically and will overwrite any existing records. Where a data entry column is associated with a result set, that Data Entry column will only ever hold one assessment result at any one time.
For example, a pupil/student can only have one, final ‘Key Stage 1 Mathematics Level’ result, where ‘Key Stage 1’ is the result set and the aspect is ‘Mathematics Level’. At the same time you may wish to maintain a history of assessments leading to that final position. The ‘Mathematics Level’ aspect may still be used for this purpose but it will not be associated with a result set.
To record results throughout the year a marksheet could be created, with one data entry column being the ‘Mathematics Level’ aspect. This would build up a result history. This data entry column would NOT be associated with a result set. When the final Key Stage 1 Level results need to be recorded, another marksheet could be created, again with one Data Entry column being the ‘Mathematics Level’, but in this instance it would be associated with the ‘Key Stage 1’ result set. The final Key Stage 1 Level results are entered through this Data Entry column and only a single result is stored.
If you are using an OMR to enter results you can associate an OMR template with a result set. All results read from OMR sheets created using the template will then be associated with that result set.
Result sets can also be used to identify sets of results from different aspects. For example, you could have a result set for each Year’s Effort grades and associate all the aspects (such as English Effort, Maths Effort, etc) with the appropriate Year’s Effort result set (e.g. Year 7 Effort, Year 8 Effort and Year 9 Effort).
A template could then be created in order to display, for example, the English Effort results. The template would consist of a number of Data Review columns for the same aspect (i.e. English Effort aspect). Each column would then be associated with a different year’s Effort result set. One column would be associated with the Year 7 Effort result set, one with the Year 8 Effort result set and one with the Year 9 Effort result set. The marksheet that is subsequently created from this template would then display the English Effort results for years 7 to 9.
This facility is also useful for exporting, when you are able to select a complete set of data for a particular event or milestone. For example, your LA could distribute a set of templates to your school. The results entered through the subsequently created marksheets could then be associated with a result set. When exporting the data to your LA, you can elect to transfer only those results associated with that result set, ensuring that the appropriate data is transferred.
Preventing Unwanted Data Entry (Locking/Unlocking)
Result sets allow the storage of a single result only. This means that any existing results are overwritten. There are instances, such as End of Key Stage, when you want to make sure that no further entries or edits are made, so that any existing results are retained.
Locking Result Sets
Makes sure that no further entry or editing of results can be made for any column or OMR sheet associated with this result set.
The locking of a result set will allow you to manage schedules and deadlines. For example, prior to a reporting session you can ask staff to enter results by a certain date. On that date, you can lock the result set to make sure no more results are recorded against that result set. You can then be sure that results shown in the report match those currently held in the database.
Unlocking Result Sets
The entry or editing of results is allowed for any column associated with this result set.
Result Set Permissions
You must have the permissions associated with the Assessment Co-ordinator role to be able to manage result sets (add, edit, delete, etc.). Users with the permissions associated with the Assessment Operator role can add, lock or unlock, rename or view existing result sets but cannot delete them.
At this stage, the Properties pane is automatically populated with the Default Name (which displays the Name that you just entered), Module, Supplier, External ID, and the Create Date and Edit Date,which show today’s date. The remaining date fields remain blank.