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Creating and Maintaining Grade Sets

In This Chapter


Introduction 85

Creating Grade Sets 87

Viewing/Editing a Grade Set 89

Deleting a Grade Set 89

Viewing Grade Set Properties 90
  1. Introduction


A grade set is a collection of valid grades that can be entered as results for grade aspects (e.g. A, B, C, D and E). The same grade Set can be associated with more than one grade aspect, removing the need to redefine valid grades for each new grade aspect and encourages consistency across the school. For example, English Effort, Maths Effort and Science Effort aspects could all be associated with the same Effort grade set of A, B, C, D and E.

Three other aspects, French Test, Spanish Test and Italian Test could be associated with a different grade set.


        1. Aspects and Grade Sets


  • English Effort Aspect

  • Maths Effort Aspect Grade Set #1 (e.g. A, B, C, D and E)

  • Science Effort Aspect

  • French Test Aspect

  • Spanish Test Aspect Grade Set #2 (e.g. A+, A, A-, B+, B, B-)

  • Italian Test Aspect

  • Grade sets that exist in SIMS Assessment may have been:

  • Imported – e.g. you will import National Curriculum aspects, including their associated grade sets.

  • Defined by another SIMS module for its own purposes. For example, the Examinations Organiser module uses functionality in SIMS Assessment to make examination entries and receive results. To that end, Examinations Organiser might define a grade set to represent ‘A Level’ results. Each ‘A Level’ result aspect will then be associated with that grade set.

NOTE: You must create grade sets before being able to create grade aspects.
      1. Assigning Grade Values


For each grade defined you can also define a corresponding numerical value (e.g. A = 40, B = 30 etc.). The numeric values can then be used in operations such as ranking, ordering and formula calculations. For example, if you wanted to average pupil/student grades, SIMS Assessment will use the corresponding numerical values to perform the calculation.

NOTE: You do not have to assign a numerical value to each grade. For example, a grade set may include a grade that signifies that a pupil/student has not submitted any course work. If you choose not to assign a value to this grade, it will not be used in any calculations, such as averaging. In contrast, a grade assigned a value of zero would be included in calculations.
        1. Aspects, Grade Sets and Grade Values





Example 1
















Grade A

Value = 40

Aspect 1




Grade B

Value = 30

Aspect 2

Grade set A

Grade C

Value = 20

Aspect 3




Grade D

Value = 10







Grade E

Value = 5

Example 2













Grade A+

Value = 100

Aspect 4




Grade A

Value = 90

Aspect 5

Grade set B

Grade A-

Value = 80

Aspect 6




Grade B+

Value = 70







Grade B

Value = 60







Grade B-

Value = 50
      1. Grade Set Descriptions


Any description you add to a grade here can be inserted as text, in an Individual Report Format.


More Information:

Viewing/Editing a Grade Set on page 89

Inserting Result Descriptions on page 187
      1. Grade Set Versions


Grade sets can have more than one version. This enables one set of grades to be active until a certain date, and a new version of the same grade set to be active from that date onwards. This is evident in the National Curriculum aspects created for use in SIMS Assessment.

Grade set versions created in SIMS Assessment will have an effective Start Date of 01/09/1990 and an ‘open’ end date.


      1. Grade Set Permissions


You must have the permissions associated with the Assessment Co-ordinator role to be able to manage grade sets (add, edit, delete, etc.). Users with the permissions associated with the Assessment Operator role can view existing grade sets only.


More Information:

Roles/Permissions for SIMS Assessment on page 397
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