Getting Started In This Chapter

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OMR Templates

Before OMR sheets can be printed out and distributed for marking, you must first create one or more OMR templates. The OMR template will define the content of its associated OMR sheets.

Because of the number of columns available in an OMR sheet, each OMR template can only consist of one marks aspect or one age aspect. However it is possible to have more than one grade aspect in an OMR template.

Once created, you can choose to associate an OMR template with one or more Categories, e.g. Science templates, English templates, etc. This will assist in their organisation and subsequent selection.

OMR templates can also be associated with a result set. Where you choose to do this, results recorded in all columns on the OMR sheet are recorded with that result set. An associated result set enables the storage of a single result only. Any existing results are overwritten when the OMR sheet is read.

More Information:

Filtering Your View using Categories on page 83

Creating and Maintaining Result Sets on page 99
      1. OMR Sheets

Once OMR templates are in place then OMR sheets can be created. This is achieved by associating one or more pupil/student groups with an OMR template. The OMR Sheets are printed, passed to teachers for marking as either grades, marks or ages and then fed into the system through the OMR. The same type of OMR sheet is used to collect each of the three aspect types, with just the range of results available for selection being different. The pupil/students in the selected group are listed in rows, whilst the results available for selection are displayed across 26 of the 27 columns.

NOTE: The 27th column (annotated with an "X") should only be marked when you do NOT want a result read in for a pupil/student. It denotes a valid omission (e.g. when a pupil/student has been absent due to illness).
        1. Sheet Numbers

Each OMR sheet is given a unique Sheet Number (sheet id). This is displayed in the top left-hand corner of the printed OMR sheet.

In addition to the display of the sheet number in the second row (00021 in this example), the sheet must also be marked, either with the sheet number as dashes in the lozenges or with a barcode. This choice is made in the OMR Setup dialog.

In this example, the option to mark the sheet number as dashes has been selected. If the barcode option is selected then it would be printed within the dotted lines to the right of the lozenges. If neither option is chosen then the OMR Sheet Number will need to be marked manually or the sheet is rejected by the OMR.

The information on the header of the printed sheet will also detail the template name, the pupil/student Group name, the Group Supervisor’s name (if known), the result set (if selected) and the date of printing.

        1. Duplicate OMR Sheets

You may need to reprint an OMR sheet, if perhaps the original becomes damaged or lost. The reprinted sheet will have a unique Sheet Number and contain the same pupil/students in the same rows. When reading in a duplicate sheet, (or indeed an original sheet with changed results), any existing results with the same Result Date, are overwritten.

NOTE: If you choose to reread an OMR sheet, any previously selected results (entered either through the OMR sheet or by the keyboard, with the same result date) that are no longer marked on the sheet will not be deleted.
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