Excused: B. Chiang Minutes The minutes were approved as submitted. Chair’s report



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Committee on Academic Programs (CAP)

Minutes for November 12, 2008
Attendance:

Present: B. Strassman, C. Alves, R. Anderson, J. Karsnitz, C. Liebars, J. Bennett, C. Lindberg, B. Tellis, J. Boatwright, F. Cooper, T. Pavlovsky, B. Skwarek, B. Stratton, N. Maldonado


Excused: B. Chiang

  1. Minutes

The minutes were approved as submitted.


  1. Chair’s report

Regarding the program approval process recommendation, TEPC will be asked for input and then a final recommendation will be sent to Steering.


  1. Reports from Program councils

Karen Jenkins presented a report from IEPC (see attachment).

Donald Leake and Jacqui DeCosta presented a report from GPC (see attached GPC minutes).




  1. Scheduling Grid report

Email and survey will be sent out on November 19th.


  1. Student Feedback Form

Claire Lindberg reported that the sub-committee met and discussed the online versus paper format for student feedback. It was reported that no data has been collected for the student feedback form.


  1. Course approval process

Steering asked CAP to recommend a new course approval process for graduate and undergraduate courses. A discussion was held about whether the old policy needs change and if we could use the same language as for the program approval process. The committee was asked to review the current policy for our next meeting.


  1. Specializations

Bob presented a definition/explanation of a Specialization. It was decided that it should be sent out to departments to see if it meets their needs. Tabled until the next meeting.

Respectfully submitted,


Cathy Liebars

Graduate Program Council (GPC)

Minutes of Meeting

October 1, 2008
GPC Members Present: Susan Bakewell-Sachs, Jacqui DaCosta (vice-chair), Jean Graham, Emily Holody, Susan Hydro, Brenda Leake, Donald Leake (chair), Leslie Rice, Atsuko Seto, Kathy Speaker, Shawn VanWingerden, Amanda Winfield-Summiel
Guests: Health & Exercise Sciences faculty members Drs. Art Chilakos, Anne Farrell, and Jay Hoffman
Meeting Convened:The first meeting of the 2008-2009 academic year was convened at 1:30PM by Donald Leake, 2008-09 GPC chair. D. Leake welcomed the group and asked each member and guest to give brief self-introductions.
Old Business

  • Review of course syllabi from Health & Exercise Science

.The normal order of business was adjusted to accommodate presentation of course syllabi by GPC guests, faculty members from Health & Exercise Science. Drs.Farrell and Chilakos provided an overview of the four courses (HPEM 590, HPEM 694, HPEM 695, and HPEM 698) that were being resubmitted to GPC for review. Their overview provided a programmatic context and included discussion of the revisions that were made to the syllabi in response to feedback from GPC after the initial submissions in 2007-2008.
During the subsequent discussion of the re-submitted documents, Dr. Farrell realized that the GPC did not have the most current versions of the syllabi. Therefore, Farrell stated that on returning to her office, she would immediately send the correct versions of the syllabi and HPEM program planners to GPC Chairperson D. Leake. D. Leake stated that he would then disseminate the materials to the GPC members. Drs. Chilakos, Farrell, and Hoffman then departed from the GPC meeting.
Following the departure of the HES faculty, the GPC discussion focused on identifying the appropriate process and outcomes for the GPC work on this matter. GPC expressed special gratitude to A. Seto, J. Graham, and S. Rao for their individual efforts in support of the HES faculty efforts to refine the syllabi. J. Graham stated that she would also email a summary of some of the previously identified concerns with the syllabi. The GPC then agreed to review the documents prior to the next meeting and come prepared to vote on the syllabi at that meeting.
Announcements

  • GPC Charge

The discourse on appropriate GPC response/action on these syllabi led naturally into discussion of the official Charge to the GPC. D. Leake directed the GPC to examine the agenda attachments that provided the GPC charge and roster of members as currently posted on the Governance website.
D. Leake and J. DaCosta then shared the highlights of meetings that they had with Provost Bresnahan and Assistant Provost Freudenthal in an effort to clarify the GPC Charge and gain suggestions for items to be included as a part of GPC 2008-09 business. A. Seto added that she had met with M. Robertson, Faculty Senate President, who suggested that GPC submit recommendations for revisions to the GPC rolls and functions. Major issues for clarification include GPC roll in reviews and/or approvals of graduate level courses and programs. A.Seto reminded the group of the time and effort spent in development of guidelines, models, etc. for graduate course review. Seto then requested that we should try to find out the status of those materials.
Additionally, as GPC members examined the current GPC Charge, several points were found to be outdated and/or problematic including, but not limited to the following:

    • “Dean of Graduate Studies” no longer exists therefore wording should reflect the current membership model that has one dean serve as representative of all deans from schools that have graduate programs.

    • Assistant Dean Hydro’s membership status is not reflected and needs to be formalized possibly as representative from Office of Graduate Programs. (D. Leake stated that he would draft a re-statement of the definition of GPC membership and send it forward to N. Freudenthal to be directed as appropriate)

    • Further discussion of the appropriate roll and procedures for GPC as an “appeals committee” in the overall appeals process especially in light of Taras Pavlovsky’s work on a campus-wide grievance/appeals policy.

    • It was suggested the word “re-admission” be added to line three of the current charge.

Some GPC members stated that there had been previous attempts to proactively define rolls and processes for several of these items. It was acknowledged that some of the previous efforts may be in a holding pattern due to realities of governance processes.




  • 2007-2008 GPC Summary

Atsuko Seto disseminated copies of the End of the Year Report from the Graduate Programs Council. This was the report that she, as out-going GPC chair, prepared and submitted to the Governance Steering Committee at the end of the academic year. The GPC thanked Atsuko for providing strong and effective leadership to the GPC during the 2007-08 year.
Report from the Graduate Dean: Dean Bakewell-Sachs

  • Noted that Acting Dean Deb Compte will become part of the Graduate Deans’ Council.

  • Added that although there is no strategic plan for graduate programs in place to date, Dean Bakewell-Sachs said that she would check with Dean Behre to get an update on the status of the 2007-08 Graduate Studies Report.


Report from Office of Graduate Studies: Assistant Dean Hydro reported that

  • Current graduate student enrollment numbers are about 100 fewer than last fall.

  • Continuing students will be able to register for both the spring and summer 2009 sessions during the November 4-14 registration period. This will be the first time that the students will be able to do spring and summer this early in the academic year.

  • The Fall Graduate Studies Newsletter will be available in mid-October.

  • Applications for spring 2009 matriculation are due by October 1st for Counselor Ed and October 15th for other graduate programs.

  • The next Graduate Open House will be January 22, 2009.

  • Her office is continuing advertising/recruitment efforts

Additionally, based on concerns expressed by several GPC members, Hydro stated that she would check with ETS about the apparent lack of convenient central Jersey testing sites for taking the GRE.
New Business

D. Leake asked the group to begin consideration of items/issues for the GPC 2008-09 work agenda.



  • Atsuko Seto asked GPC members to consider the list of outstanding items from the 2007-08 year that she had printed on the reverse side of the 2007-2008 End of the Year Report from the Graduate Programs Council.

  • Possible additions to the listing provided by Seto included

    • Definition/identification of TCNJ Benchmarks of Graduate Educational Excellence

    • Exploration of potential distance learning applications/adaptations


Meeting Adjourned at 2:50PM
Next Meeting: October 15, 2008
Minutes Respectfully Submitted by

Brenda H. Leake

Graduate Programs Council (GPC)
Minutes for October 15, 2008

Attendance

Present: Bakewell-Sachs, DaCosta (Minutes), Graham, B.Leake, D.Leake (Chair), Rice, Seto, Van Wingerden.


Approval of Minutes from October 1, 2008

The minutes were approved, with minor modifications.



Dean’s Report

Bakewell-Sachs had spoken with Dean Behre, who confirmed that the report of the ad-hoc group, on the future of graduate programs, still sits with the Provost. The Deans will be asking the new Provost for a conversation on this.


Report from the Assistant Dean of Graduate Studies

Assistant Dean Hydro sent her apologies.


Old Business

  • Review Program Request – HPEM MAT
    There is clear evidence that the program team had responded to the changes requested by GPC, and modifications suggested by Graham. The latest documents are a major improvement and reflect how graduate standards can work.

    Bakewell-Sachs commented that it was right for this program to have come before GPC as it reflects substantive program changes.

    The program and course syllabi were approved by GPC. Some minor changes were suggested and D.Leake will communicate these to Farrell and Deans Bakewell-Sachs and Behre, with a recommendation that GPC has sight of the final, amended copies. These changes include:


    • Course syllabi should say that General Course Objectives are consistent with the five tenets of the School of Education’s Framework.

    • A further review of areas where cut/copy and paste has been used from other documents, e.g. HPEM698, p.4, mentions “senior students.”

    • Bibliographies, and references to required texts, are standardized in the school’s preferred format (APA?) so as to help, and set an example to, students.



  • GPC Charge
    D.Leake and DaCosta met with Nancy Freudenthal and Stuart Koch (Chair of Steering Committee) to discuss the GPC charge and the status with regard to course approvals. It appears that the GPC’s Process for Approval of Graduate Courses and Programs document (Nov. 2006) was disaggregated and resulted in the CAP document – Approval of Program and Curricular Change (5/15/08). Program approval was included in the CAP end of year report but Koch needs to confirm what action has resulted. In line with Interim Provost Paul’s charge to CAP (2/20/08), discussion on course approval was deferred.

    Longer-standing members of GPC confirmed that the Process for Approval was created, from some existing documents, to provide guidance to faculty as so many courses were being sent to GPC for approval. Since such a lot of work went into this document, it would be good if it could be used as a basis for graduate standards. However, it was questioned as to what status this document could have, especially as there is no longer a Dean of Graduate Studies to sign off courses. Bakewell-Sachs reported that it is the respective deans, who sign off courses, but that there is no-one with an oversight to assess the external impact of new or substantially modified courses.



    It was recommended that the Steering Committee are asked about their plans to ensure the quality of course approvals, with reference to the Interim Provost’s charge of 2/20/08, without suggesting that GPC necessarily wish to continue to have a role in this.

    D.Leake also reported that council and committee charges are reviewed every five years so we may have to defer our proposed changes to the GPC charge until 2010.





  • New Business
    This was deferred to the next meeting. D.Leake asked that we give priority to Graham’s agenda item to review the Manual of Thesis Guidelines (to be circulated by the Chair) and to consider the items carried over from the end of year report 2007/2008.

Respectfully submitted,

Jacqui DaCosta

International Education Program Council Report to CAP November 12, 2008

Karen Jenkins, Assistant Provost International & Off-Campus Programs & Summer School

1. Campus Internationalization

a. Development of goals and timelines across the campus
2. International Education Week
3. Site Visits
4. Exchange partners


      1. Continue to strengthen current exchange partnerships

      2. Develop new exchange partnerships that support academic programs



5. Off-Campus enrollment (International & Domestic)
6. Guidelines for approval of off-campus programs

      1. Study off-campus

      2. Faculty-led programs

      3. Non-credit programs



7. Faculty led programs
8. Health safety, & emergency management
International Educaiton Program Council

Simona Wright, Chair Alej andra Irigoin, Co-chair



DRAFT

The College of New Jersey Internationalization of the Campus

What is internationalization of the campus?

Internationalizing the campus is a priority of Academic Affairs at TCNJ. In 2004, the International Education Program Council (IEPC) looked at internationalization at TCNJ and developed a strategic plan, which was endorsed by major committees across the campus. IEPC is now ready to assist all offices to develop an integrated set of goals and objectives to further promote the internationalization ofthe campus.

What does this plan aim to achieve?

The overall goal is to create a culture of internationalization that permeates every aspect oflife at TCNJ: the academic curriculum, faculty teach8ng and research, staffprofessional development, residence life, financial aid and scholarship, admissions, the library, career services (job placements and internships), the development office, the physical plant, and more.

What are the benefits?

There will be many benefits of internationalization ofTCNJ. These include, but are not limited to, an increased diversity in the student body and in the faculty, a greater appreciation of cultural diversity, engagement and collaboration with international scholars and students at TCNJ with regard to teaching, research, art and other campus functions, enhanced global citizenship for students, faculty, and staff, and increased international job opportunities.

What follows are goals and strategies for achieving the internationalization ofTCNJ and

three-year timelines.

Goall

Enroll more qualified students from other countries at the graduate and undergraduate



levels in sufficient numbers and geographic diversity to present opportunities for

appreciation and understanding of differences among cultures. Broaden the campus

definition and understanding of "diversity" to include internationals.

Strategies:

1


  • Review recruitment strategies ofthe Admissions Office.

  • Actively recruitment matriculated international students and exchange students

  • Develop a team of international students to create e-mail communication to prospective students. Train international students to "recruit" other students during returns to home country.

Goal 2


Provide increased opportunities and support for students to have direct contact with other cultures through study abroad, international internships, and student exchanges providing these students with rigorous academic training and broadening personal experiences.

Strategies:



  • Double study abroad enrollment by 2015

  • Develop rigorous study abroad approval procedures with input and participation by faculty and Student Affairs.

  • Develop and deliver pre-departure and re-entry orientations

  • Continue to allow all financial aid to travel with students

  • Develop exchange partnerships and programs in low cost countries which offer more affordable study abroad options.

  • Expand internship opportunities abroad through agreements with international institutions, publicize and recruit.

  • Expand the number of approved faculty-led programs.

Goal 3


Offer courses of study (majors) that include international content in both undergraduate

and graduate level courses of study.

Strategies:


  • Work with academic departments to provide a check sheet for majors who wish to study abroad for a semester and graduate in four years. Check sheet to read "Major in X and Graduate in Four Years"

  • Continue to strengthen the curriculum through course offerings on non-Western, nonEuropean countries, i.e., Asia, Africa and the. Review current curriculum to broaden course scope.

  • Create opportunities for topics from outside the traditional arts and sciences to be integrated into global studies; for example graduate programs such as physical therapy.

  • Explore ways to link classes electronically with classes in other countries.

  • Develop programs in the School of Education that encourages TCNJ graduate students to integrate study abroad into their programs.

  • Identify an appropriate international library association with which to affiliate/join.

2

Goal 4



Provide additional support for faculty engagement in international activities other than teaching a study abroad class.

Strategies:



  • Develop collaboration of TCNJ faculty with faculty abroad. Increase incentives and rewards for TCNJ by including international activities in the tenure and promotion process, release time preferences and scholarship expectations.

  • Address the barriers, perceived and real, to faculty involvement through development of short term exchanges, and creative planning and innovative ways to support research opportunities particularly in those areas in which participation in international activities is less.

GoalS


Encourage development of international perspective through the hiring of international faculty and staff.

Strategies:



  • Bring diversity ofperspectives to the classroom and curriculum through a priority on hiring additional international faculty. Include injob ads a sentence to encourage those with international backgrounds to apply.

  • Review staff areas that deal frequently with international students and faculty with increased emphases on employment ofinternationals particularly in such areas as the Student Affairs, Admissions, Records and Registration, The Library, Residence Life (RAs), Finance and Budget, Financial Planning, and Health Services.

Goal 6


Broaden the range of intercultural/international programs.

Strategies:



  • Secure funding for a lecture series by significant international scholars.

  • Fund frequent short term (2 weeks to a month) international visitors and forums that put in a positive light the values and contributions of other cultures.

  • Determine ways to take better academic advantage ofmajor international speakers on campus.

  • Increase the number ofvisiting international scholars coming through programs such as the Woodrow Wilson Fellows, Fulbright lecturers, scholar-in-residence and faculty exchanges.

3

Goal 7



Create a friendly campus environment that is inviting to international students and faculty.

Strategies:



  • Create a pelTIlanent International House.

  • Constitute an International Student Club

  • Create a more extensive mentoring plan for students and faculty.

  • Offer cultural field trips and excursions for international students.

  • Develop a host family program

  • Resolve airport shuttle difficulties

  • Raise communication skills of campus through frequent and targeted workshops on intercultural communication.

  • Develop a specific plan for attention to community needs of international faculty.

  • Create a committee ofinternational students to work with campus dining services to provide more international food offerings, international food nights and/or international food buffets.

  • Adopt and sign the International Student "Bill ofRights."

  • Increase faculty awareness and sensitivity to unique challenges both social and academic to international students.

  • Increase awareness among the Admissions staff of international students.

  • Engage a wider range of staff in international programs and activities.

  • Increase cultural awareness through annual workshops devoted to intercultural communication for office staffthat have major contact with international students and faculty.

  • Review all publications and mailings to detelTIline positive view ofinternational perspective.

  • Add literature to library about companies with an international presence and international companies doing business in the U.S.

  • Offer workshops on conducting an effective international internships and job searches. Invite alumni from international companies to return to campus to make presentations to current students.

GoalS


Provide incentives and opportunities for staff to engage in international activities.

Strategies:



  • Increasethenumber ofstaffparticipatinginstudyabroad.

  • Develop some short telTIl exchanges and professional development activities that link individuals with professional counter-parts abroad.

  • Encourage and promote staff collaboration abroad through occasions to do a range of activities from job shadowing to research activities.

  • Provide incentives in the reward structure for staff to be involved in international

activities. 4

Goal 9

Maintain a well-informed campus through workshops and/or regular attendance at conferences.

Strategies:



  • Administratively support attendance at professional conferences on specific topics such as changes in Federal guidelines relating to internationals, tax liabilities, tax treaties and work authorization.

  • Monitor closely the treatment ofinternational students and faculty by U.S. governmental agencies and citizens.

Goal 10


Develop a plan to enable the campus to derive greater benefit of students and faculty with international experience.

Strategies:



  • Increase efforts to integrate international students, matching international and American students as roommates, develop formal student mentoring system, and evaluate "group" behavior and perceptions.

  • Create and publish a directory of international student expertise for potential class enrichment across the campus. Create an active speaker's bureau of faculty and students who are international or have special international competencies or area specialities.

  • Assemble and publish a facultyl staff.directory of intercultural and international areas of expertise in a campus-wide directory.

  • Support international students in securing a seat on the Student Government Association.

  • Increase opportunity for student interaction -improve publicity/advertising of cross cultural events such as International Education Week or inclusive events in some venue such as a food festival.

  • Integrate student's experience abroad into academic majors through departmental integration into course work, senior seminars and/or raised expectations of study abroad students.

  • Encourage international student to work as school Ambassadors and guides.

Goal 11


Enhance the physical environment to reflect an international setting.

Strategies:

(To be developed)

5

Three Year Plans (to be developed by each division, school, department, and offices

Academic Affairs Curriculum Committees Deans Schools International & Off-Campus Programs The Library Admissions Student Affairs Business and Financial Services Career Services Institutional Infrastructure

Development Office



6

TCNJ Faculty Visits to Study Abroad Sites 2005-2008

Faculty

Pro2ram Visited

MonthlYear

Brian Potter

Costa Rica (lSA)

July 2008

Simona Wright

Torino, Italy (ISA)

July 2008

Michael Horst

Thailand -Mahidol University (Exchange Partner)

June 2008

Susan Albertine Simona Wright

Germany -University of Frankfurt (Exchange Partner)

January 2008

Susan Albertine I

Czech Republic -Economics University of Prague (Direct Placement)

January 2008

Joyce Vincelette

Chile & Peru (ISA)

February 2008

Michael Robertson

Spain (ISA)

February 2008

Elizabeth Mackie

Rome, Italy (ISA)

February 2008

Lynn Bradley

Rome (ISA)

February 2008

Curt Elderkin

Bonaire (CIEE)

March 2008

Robert Anderson

Oxford Study Abroad Program (Direct Placement) London, England/Foundation for International Education (FIE -Direct Placement)

Nov. 2007

Beth Paul

London, England/Foundation for International Education (FIE -Direct Placement)

April 2007

John Pollock

Chile & Peru (ISA)

March 2007

Regina Morin

Argentina -University of San Andres (Exchange Partner)

June 2007

John Krimmel

England -Northumbria University (Exchange Partner)

June 2006

Bozena Leven

Paris (ISA)

May 2006

Deborah Hutton

Hyderabad, India (CIEE)

April 2006

Lee Harrod

Oxford Study Abroad Program (Direct Placement)

April 2005


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