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A.4 NEW EMPLOYEE ORIENTATION


PURPOSE

To ensure each dental clinic employee receives personnel policies of [facility] and all information necessary to deliver quality dental care.


PROCEDURE

When reporting for duty the employee will be given the standard General Orientation form by their supervisor, other facility departments, and facility management.


Dental orientation will consist of the following:

[Revise as needed]

Review the Dental Clinic Policy, Procedures, Rules and Regulations within seven days.

Complete Dental Clinic Orientation Checklist within two weeks.

A copy of the completed orientation form will be filed in the employee’s record.

The standard orientation form can be obtained from the [personnel office].

Orientation will be conducted by [appropriate individual].


ORIENTATION FOR DENTAL STAFF


[Sample Orientation Checklist. Revise as needed]

Name: _______________________________________

Employed On Date: _________________________



GENERAL FACILITY ORIENTATION

DATE GIVEN or NA






FACILITY ORIENTATION PACKET GIVEN.




ADMINISTRATIVE PAPER WORK FOR PAYROLL DEDUCTIONS, HOUSING ALLOWANCE, AND TRAVEL VOUCHER




INTRODUCE NEW EMPLOYEE TO DENTAL STAFF, DENTAL CLINIC, DENTAL EQUIPMENT, EMERGENCY KIT, AND PROCEDURES.




PROVIDE KEYS TO THE CLINIC.




EXPLANATION OF COMMUNICATION PROCEDURES, P.A.

SYSTEM, TELEPHONE POLICY.



TOUR OF THE FACILITY AND INTRODUCTION TO THE STAFF.




LEAVE POLICY




INTRODUCTION TO CLINIC AND TRIBAL PERSONNEL




INTRODUCTION AT EXECUTIVE COMMITTEE MEETING




INTRODUCTION TO CHR'S, WIC, AND HEAD START PERSONNEL.









ORGANIZATIONAL STRUCTURE FACILITY AND DEPARTMENTS.


REVIEW OF FIRE PLAN.




REVIEW OF DISASTER PLAN




GRIEVANCE PROCEDURES




PRIVACY ACT AND PATIENT RIGHTS




FACILITY POLICY MANUAL




PROPERTY CUSTODIAL PROCEDURES






DENTAL DEPARTMENT ORIENTATION


DENTAL POLICY AND PROCEDURES




SYNOPSIS OF DENTAL PROGRAM WORK SCHEDULE




REVIEW OF RECORD KEEPING




REVIEW ORDERING OF SUPPLIES




REVIEW ORAL HEALTH PROGRAM GUIDE




COMPLETE STANDARDS OF PERFORMANCE




REVIEW CLINICAL SPECIALTIES MANUAL






A.5 ORDERING/REQUISITIONING SUPPLIES


PURPOSE

To establish an efficient system for monitoring and procuring supplies necessary for the dental clinic and related community dental programs.

PROCEDURE

The [appropriate staff] will be responsible for maintaining the supply system, the [appropriate staff] shall act as the alternate.


Ordering Supplies

[Example]

Supplies for the Clinic will come from three sources. One is (primary) the Central Supply Service Center at Ada, Oklahoma. The other sources are from (secondary) manufactures with GSA contracts and (tertiary) open purchasing supplies from the manufacturers.

Monthly an issue book will be sent from Central Supply Service Center to the dental clinic. Within three days of receiving the book, the items needed should be recorded and the book returned to Central Supply. When Central Supply delivers the order the issue book will need to be signed and returned to the facility supply clerk. The staff dental officer shall keep a register of computer generated stock issues for each month with cost/quantity data on file in the clinic.

Outside purchases should be obtained from vendors with a government contract or at the lowest possible price. Form 393 will need to be completed and submitted to the Chief Dental Officer for approval. After approval the form will be submitted to the facility administration for processing. Approval will be based on available funding resources. The staff dental officer shall maintain a register of all purchases utilizing direct issue funds.

If a shortage of needed supplies should occur during the month, an emergency requisition may be prepared and have General Services process it with the Health Director's approval.
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