Agd house of Delegates (hod) Policy Manual



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Separation of Governance and Scientific Session

2014:104-H-6


“Resolved, that the annual meeting of the AGD House of Delegates (HOD) and all related Governance proceedings be completely separated from the AGD Scientific Session and Convocation beginning in 2017 or sooner if contractual agreements and finances will feasibly allow, and be it further,


Resolved, that the AGD House of Delegates and all related Governance proceedings be moved to September or the fourth quarter of the calendar year, and be it further,
Resolved, that the Speaker of the House be given authority to make any necessary related editorial changes to other sections of the Bylaws that are applicable to this Governance change.”


Board
Conflict of interest statement

94:5 H 7

"Resolved, that if at any time the Board, a council or committee is involved in a decision in which a Board, council or committee member or Regional Director has a financial interest, that interest must be disclosed and recorded in the minutes, and be it further

Resolved, that the member or members with a financial interest be required to leave the room and neither participate nor vote in the group's decision, and be it further


Resolved, that clinicians for various courses in which an honorarium will be paid may not be selected from the council or committee responsible for organizing the event, and be it further
Resolved, that nothing in this policy shall preclude a member of the Board from participating in establishing the policy for reimbursement of AGD members for personal expenses incurred while on AGD business or other financial decisions delegated in the bylaws to the Board for entire groups of individuals rather than a specific person, and be it further
Resolved, that votes taken affecting a specific individual within a council, committee, or Board shall be done with the individual out of the room so uninhibited discussion may take place, and be it further
Resolved, that if a member fails to make such a disclosure the Board may take appropriate action, and be it further
Resolved, that the AGD's attorney be asked to propose a conflict of interest statement to the Board that would be signed by all AGD council, committee and Board members regarding possible proprietary, financial or personal interests that might conflict with that of the organization."

95:1-H-7

Resolved, that the conflict of interest statement be adopted with the addition of the following paragraph under the subheading 'Signature Required Prior to Serving AGD':

As a condition for selection a candidate for the office of Vice-President, Secretary, Treasurer, Editor or Speaker of the House must sign the following Disclosure Statement and file it with the AGD Secretary prior to announcement of the candidacy to the membership or the Delegates.


Designate constituent leaders to receive copies of correspondence

81:15 H 7


"Resolved, that the House of Delegates recognize that it is the prerogative of the Board to make certain determinations such as designating particular constituent leaders to receive copies of correspondence emanating from the national office."




Documentation of Expenses
Paid $1,000 for expenses


2010:110bS1

Resolved, that the HOD policy 2008:105R-H-7 be amended as follows:
Each of the 19 trustees be allotted $2,000 and adjusted annually thereafter up to CPI as determined by the budgetary process effective July 21, 2008 (start of 2008/2009 governance year), of AGD funds for the following activities relating to his or her duties as an AGD trustee:
And be it further,
Resolved, that Region 15-16 will give an annual report to the Board as to the effectiveness of the merger. The Board will provide the 2013 HOD with a three year progress report on the merger. And be it further,
Resolved, that the Speaker of the House be authorized to editorially amend the Bylaws relative to any non-substantive references to the number of regions, trustees, etc., not previously identified herein.”


Executive Committee Authority

84:18 H 7


"Resolved, that the Executive Committee be given the necessary authority to appropriate funds and authorize an emergency mailing to all AGD members, but use extreme discretion in doing so."




Location of meetings


2014:107-H-6

“Resolved, that HOD Policy 87:42-H-7 be amended to read:

"Resolved, that the AGD take advantage of super saver and other discounted airfares whenever possible in scheduling meetings and be it further


Resolved, that officers, members of the Board, Council and Committee be encouraged to take advantage of super saver airfares by:


1. Offering an extra per diem to an individual staying over on a Saturday night when the savings in airfare more than compensates for it.
2. Holding Board Meetings within the continental United States in locations where Board members can be encouraged to stay over on a Saturday night to obtain a super saver airfare, and be it further
"Resolved, that all Council and Committee Meetings be held in Chicago except for:
1. One meeting of the Legislation Council which shall be held in Washington, D.C.
2. Meetings of the Annual Meetings Council which may be held at sites selected for Annual Meetings to be held within three years.
3. Such other meetings as the President may deem necessary which have to be moved to a location outside of Chicago because of justifiable logistical reasons, where the total cost of the airfare will be less or not appreciably more than it would have been held in Chicago.
4. Any meeting held in conjunction with the AGD's Annual Meeting.
5. Any meeting held in conjunction with the American Dental Association's Annual Meeting."
May meetings of the, to be in Chicago

97:39-H-8


“Resolved, that the Board be asked to consider holding future May Board meetings in the Chicago area effective in the year 1999-2000.”




Observer designated in absence of Trustee


2009:103R-H-7

“Resolved that the Board policy be amended that non-voting observers will be recognized based on parliamentary procedure.”


Stationery
Title may not be used to promote commercial products or services unrelated to AGD

2000:15-H-7


“Resolved, that any individual elected or appointed to positions within the Academy of General Dentistry or its constituent and component academies should not use the title of said position in the promotion of commercial products or services unrelated to the organization, and be it further


Resolved, that all incoming Officers, Trustees, Regional Directors, and Council and Committee members and Chairs be advised of this policy when they assume office.”


Stipend
President, President-Elect, and Vice President


2008:104R-H-7

“Resolved, that policy 2004:5A-H-7 be amended to read:
“That effective July 21, 2008 (start of 2008/2009 governance year), the annual stipends of the President, President-Elect, Vice President, Treasurer, Secretary, Speaker and Editor respectively be increased to $55,000, $40,000, $27,500, $10,000, $10,000, $5,000 and $21,000, and adjusted annually thereafter up to CPI as determined by the budgetary process.”


Constituent AGD
Delegate reimbursement by

78:30 H 6


"Resolved, that this House of Delegates recognize that it is desirable to place a portion of the responsibility for delegate reimbursement at the constituent level."




Trademark Licensure

2014:309-H-6


“Resolved, that any Council, Committee, Region, Constituent or Component shall not be charged a fee for using an AGD Brand, Designation or Registered Name of the AGD. This will include programs sponsored and funded by constituents and components including Mastertrack and Fellowtrack. This will not apply to PACE approval for CE.”




Councils and Committees
Agenda review


83:8 H 7

"Resolved, that at the beginning of each administration, the various council and committee chairpersons be given an opportunity to identify other council and committee agendas they would like to receive in order to enhance their effectiveness in running their own councils."


Appointments


2008:103-H-7

“Resolved, that policy 2002:33-H-7 be amended so that it reads:
“Resolved, that the Membership and Dental Education Councils include at least one member out of dental school less than five years at the time of their appointments.”


Appointments, guidelines for President-Elect in making



2002:8-H-7 AMENDED

2010


“Resolved, that the following system be used to guide the incoming President in making council and committee appointments:

1. The incoming President will send a letter in November to all Constituent Presidents, Regional Directors, and Trustees asking for council and committee appointment recommendations. The letter will be accompanied by a suggested geographical distribution based on the number of members in each region to help make the appointments as geographically balanced as possible. This geographical distribution list will be based on the present council and committee structure, not including the Local Advisory Committees, the Professional Relations Committee, and all Board Committees. Members of the Examination Council shall not be counted a second time if also serving on Exam Committee A, Exam Committee B, or Exam Committee C. The deadline for responding to this communication will be February 28 of each year.


2. The incoming President will make the appointments in consultation with the Vice President, giving consideration to merit and experience.
3. The incoming President will see that contact is made with each newly appointed member to see that there is a willingness to serve.
4. The Trustees will be given the reconstituted geographical distribution list with the spring Board book.
5. Individual Trustees will give input at the time the Board approves the appointments, and the appointments will not be publicly announced until such time as the Board has taken action on the list of appointments.
6. When the Board has approved the appointments, the councils and committees will be advised of them.
Assignments to Councils and Committees


2008:111-H-7 AS AMENDED

“Resolved, that the AGD Bylaws be amended at Chapter XIII, Line 2025, which states:
C. No member of a council may serve more than two (2) consecutive three (3) year terms on a particular council, nor may any member serve on more than one (1) council at a given time. In the event that a member is fulfilling an unexpired term, the unexpired term shall be considered the first full three (3) year term unless the unexpired term is one year or less, in which case the member could serve up to a maximum of seven (7) consecutive years.
and be it further,
Resolved, that the Constitution, Bylaws and Judicial Affairs Council be charged with reviewing the current council and committee structure and report back to the Board and the 2009 House of Delegates for clarification of the Bylaws on appointments to councils, committees, and task forces.”


Council and Committee Charges


2007:101RC-H-7

“Resolved that the Board Policy Manual contains the council and committee duties and charges and that it be shared with the HOD and the duties and charges of the council and committees be included in the annual reports.”


Solicitation of individuals to serve

76:29 H 11


"Resolved, that a letter be sent to each constituent AGD president at least four months prior to the annual meeting soliciting his opinion on those individuals who might work most effectively on national councils and committees, and be it further


Resolved, that the constituent presidents be asked to suggest a particular council or committee to which such individuals could be assigned and the rationale for the recommendation, and be it further


Resolved, that the Academy of General Dentistry's president evaluate these responses in determining the AGD's council and committee structure for the coming year.”
Component Academies
Constituent approvals

90:40 H 7


"Resolved, that the Academy of General Dentistry recommend that its constituent academies incorporate provisions into their Bylaws so that component academies can be approved promptly by a Board of Director's rather than having to wait for a General Assembly or House of Delegates to meet which will often occur only once a year."




Crisis Communications
Timely response by Presidents

2012:104-H-6


“Resolved, that the President, President-Elect, and Vice President of the AGD shall collectively be authorized to issue a timely response to any urgent matter placed before them with the understanding that any response shall not be in violation of existing AGD Policy.”




Dental Education
Council on
Chairperson and Co Chairperson can make interim decisions

75:55 H 10


"Resolved, that the chairperson and co chairperson of the Dental Education Council be empowered to make interim administrative decisions provided that the substance of these decisions be transmitted to the full council for discussion at its next meeting."




Redefine FAGD/MAGD parameters to permit continuous accumulation of MAGD participation credits


2004:21-H-7


“Resolved, that the Dental Education Council be charged with redefining the parameters for the Fellowship and Mastership award programs with participation credits accumulating in a continuous manner toward Mastership, allowing for the availability of desired courses that are convenient and applicable to patient care and professional preference, and be it further
Resolved, that the Dental Education Council report back to the 2005 House of Delegates with appropriate changes.”


Dental Interactive Simulation Corporation (DISC)

95:12-H-7


Resolved, that the Academy of General Dentistry continue to have a representative on the Dental Interactive Simulation Corporation's Board; and be it further


Resolved, that any additional financial support to this endeavor be subject to House of Delegates approval.


Gender
Gender neutral language, use of

92:41 H 7


"Resolved, that all existing AGD rules, regulations and policies be editorially corrected to be non gender specific, and be it further



Resolved, that all constituents be urged to use gender neutral language in all official communication."


Long Range Plan

98:27-H-7

REVISED

HOD 7/99



“Resolved, that a new Goal ‘J’ be added to the goals of the organization for use by the Board and the AGD’s councils, committees, and staff in long range planning so that the 10 goals will now read:

Goal A: To provide general dentists with the resources and incentives needed to regularly update and expand the dental knowledge and skills they possess


Goal B: To assist general dentists in evaluating their dental knowledge and skills
Goal C: To effectively represent the interests of general dentists in the formulation of the policies, programs, and procedures adopted by organized dentistry
Goal D: To effectively represent the interests of general dentists in the formulation of public policy
Goal E: To effectively represent the interests of general dentists in the formulation of third-party payment policies and procedures
Goal F: To build and maintain a viable membership base
Goal G: To build a strong viable organization
Goal H: To enhance the image of the Academy of General Dentistry and the general dentists it serves
Goal I: To increase the public’s demand for dental care through an understanding of its benefits
Goal J: To effectively involve general dentists in health promotion and wellness”
President
Honorarium, entertainment budget, and spouse per diem for President and President-Elect

89:41 H 7

REVISED

HOD 7/2004



REVISED HOD 2012

“Resolved, that changes in the President’s and President Elect's honoraria be established by the House of Delegates based on recommendations from the Budget and Finance Committee and Board, and be it further



Resolved, that the Budget and Finance Committee continue to see that the President, President-Elect and Vice President are given an approved entertainment budget, and be it further
Resolved, that the President be given the option of receiving actual expenses including reimbursement for the person he or she identifies to manage social functions at the Annual Meeting and the Board meetings and be it further
Resolved, that the person identified by the President-Elect to manage social functions be compensated for transportation, not to exceed coach airfare, plus the current daily per diem for AGD volunteers and ground allowance for attending the Board meetings, and be it further





Resolved, that the person identified by the Vice President to manage social functions be compensated for transportation, not to exceed coach airfare, plus the current daily per diem for AGD volunteers and ground allowance for attending only the Annual Meeting."


Regional
Caucus visitations come through the Regional Director


90:53 H 7

"Resolved, that the AGD National Office inform council and committee chairpersons, candidates, and constituent presidents, particularly those new to office, that the appropriate way to visit a caucus is to contact the Regional Director."


Region 7 to be known as the Lionel French Region 7 Caucus


82:28 H 7

"Resolved, that the Region 7 caucus held during the Annual Meeting's House of Delegates Session be given the permanent name of the Lionel French Region 7 caucus, and be it further

Resolved, that this name be so published in appropriate Annual Meeting materials."


Regional Directors
Seating on floor of House of Delegates


87:41 H 7

"Resolved, that Regional Directors be seated with their delegates on the floor of the House of Delegates regardless of their delegate status."


Rules of Procedure
Conducting Reference Committee hearings and business of the AGD House of Delegates


84:12 H 7

"Resolved, that the new Rules of Procedure for Conducting the Reference Committee Hearings and Business of the Academy of General Dentistry's House of Delegates be adopted." (See Guidelines)




2007:306R-H-6

“Resolved, that the Rules of Procedure for Conducting the Reference Committee Hearings and the Business of the Academy of General Dentistry House of Delegates be amended as follows:
1. The House of Delegates will consider business introduced only in one of the following ways:

a. A resolution submitted on a petition signed by 25 or more active members at least one week prior to the Annual Meeting and directed to the executive director;



9. The procedure with regard to handling of nominations at the Opening Session of the House of Delegates for both Academy offices and for positions on the American Board of General Dentistry shall be:

a. The Academy's Secretary shall announce any petitions received at least 60 days prior to the Opening Session of the House of Delegates on behalf of candidates running for Academy of General Dentistry office at the Annual Meeting. No petition will be honored that is received more than one year in advance of the Annual Meeting in which the election takes place.


b. The Immediate Past President shall advise the House of Delegates of the selections made by the full Board for any vacancies on the American Board of General Dentistry. The Secretary shall announce any petitions received at least 60 days in advance of the Opening Session of the House of Delegates on behalf of any candidates running for the American Board of General Dentistry.
c. Credentials of all candidates nominated to Academy of General Dentistry office or to the American Board of General Dentistry shall be published to the members of the House of Delegates at least three weeks prior to the start of the Annual Meeting.
d. A nominating speech of no longer than two (2) minutes will be made on behalf of each candidate. There shall be no seconding speeches. Instead, each candidate for AGD office shall be allowed to address the House of Delegates for no longer than five (5) minutes.
e. Candidates who are unopposed will be declared elected by the presiding officer at the Opening Session. Contested elections shall be conducted at the conclusion of the regional caucuses. To be declared elected, a candidate must have received a majority of the votes cast. In the absence of a majority, a second ballot shall be held between the two (2) candidates receiving the highest number of votes on the first ballot. A petitioned candidate for the American Board of General Dentistry will be running against all three of the candidates proposed by the Academy's Board. Each member of the House of Delegates will be given as many votes as there are positions to be filled on the American Board of General Dentistry, but delegates may not vote for any one candidate more than once. Run off elections among those candidates who have not yet received a majority of the votes cast shall be between the two candidates who got the highest number of votes on the first ballot. If there is a tie involving more than two of the top candidates, then the House will continue to vote until the tie is broken.
10. The Credentials and Elections Chairperson shall work with staff to post the results of the election in the meeting registration or other appropriate area. The results will specify only one winner and not the vote totals. Each candidate is permitted to name an observer on his or her behalf to view the official counting of ballots undertaken by the Committee on Credentials and Elections.  Anyone observing the counting of the ballots must hold these results in confidence until such time as the results have been posted.




2010:301a-H-7

“Resolved, that the “Rules of Procedure for Conducting The Reference Committee Hearings and Business of the Academy of General Dentistry’s House of Delegates” be amended as follows:
Rules of Procedure for Conducting The Reference Committee Hearings and Business of the Academy of General Dentistry’s House of Delegates
1. The House of Delegates (HOD) will consider business introduced only in one of the following ways:

An appropriate resolution emanating from a meeting of the Board of Trustees (Board);


Resolutions emanating from any report of an officer, council or committee;

A resolution submitted in writing and introduced on the floor of a session of the HOD with the unanimous consent of the HOD. Such a resolution requires approval by two thirds of the delegates present and voting. Reference Committee recommendations are not, however, deemed new business.


2. In keeping with the Constitution and Bylaws of the AGD, no amendment may be made to either the Constitution or the Bylaws unless it has been published to the members at least thirty (30) days in advance of the annual session of the HOD on the AGD Web site and links to the proposed changes will be headlined thereon. If such is the case, the Constitution may be amended by an affirmative vote of at least two thirds of the certified delegate members present and voting at the annual session of the HOD, and the Bylaws may be amended by an affirmative vote of two-thirds (2/3) of the delegates present and voting.
3. The Speaker of the House, in consultation with the Executive Director, shall make a recommendation to the Board at the regular meeting held before the annual session of the HOD of how the annual reports and resolutions are to be divided among three Reference Committees. All delegates will be strongly encouraged to review all resolutions.
4. The President shall designate five delegates and two non-voting consultants who need not be delegates to serve on each Reference Committee. Members serving on current councils and committees of the organization may not serve on the Reference Committee if that Reference Committee is going to review a report from a council or committee on which the member is currently serving. The two non-voting consultants may, of course, have served on councils or committees whose reports are being reviewed by that Reference Committee.
5. Reference Committee hearings are open to all members of the AGD. At the appropriate time each member may express his/her opinion on a given subject being heard by that Reference Committee.
a. The Chairperson of the Reference Committee shall preside at the Reference Committee hearing. He/she shall be seated with his/her four committee members, a maximum of two consultants, and designated staff from the AGD's headquarters office at a table in the front of the hearing room.
b. The Chairperson of the Reference Committee may limit the length of time each member is allowed to speak, but may not prevent any member from speaking at least once on a given subject. Once debate has been limited by the Chairperson, it shall apply to all future speakers in that particular Reference Committee on that topic.
c. No resolutions may be introduced in the Reference Committee hearing.
d. The purpose of the Reference Committee hearing is only to receive information and opinions. No votes may be taken in the hearing on any resolution.
e. All Reference Committees must remain in session for a minimum of 90 minutes or until all attendees have left the room so that delegates may present their views before all of the Reference Committees.
6. Immediately after the hearing, the five members of the Reference Committee and the Committee's consultants shall deliberate in executive session and make a recommendation to the AGD on each item of business assigned to it. No item of business may be omitted. The Reference Committee may recommend that a resolution be adopted, rejected, amended, referred to committee, or postponed definitely. An amendment may take the form of a substitute resolution. However, the substitute resolution must be completely germane to the original resolution. After the executive session, the report of the Reference Committee shall be prepared by the Chairperson with the assistance of staff from the AGD's headquarters office.
7. At the appropriate time, the presiding officer shall request that each Reference Committee Chairperson deliver his/her report to the HOD. The Chairperson shall move for appropriate action on each recommendation or substitute resolution from the Reference Committee and identify a member of the Reference Committee as the seconder of the motion. At this time, an amendment to the resolution may be offered from the floor. The amendment must receive a second before it can be discussed. A vote on the main motion or resolution will occur after the membership has reached a decision on each amendment which has been duly proposed. No motions to postpone indefinitely will be permitted.
a. Only those sections of the Constitution and Bylaws which have been published to the membership at least thirty (30) days prior to the annual session of the HOD are subject to amendment. It will be the presiding officer's duty to determine whether a proposed amendment to such a resolution is completely germane to the question. If the proposed amendment is not germane to the particular section of the Constitution and Bylaws under scrutiny, it will be his/her duty to rule the amendment out of order and request that it be appropriately introduced at next year's annual session of the HOD.
b. The President shall appoint a parliamentarian to assist and advise the Speaker of the House in running an orderly meeting in keeping with these Rules of Procedure. All questions not covered by the AGD's Constitution and Bylaws or these Rules of Procedure shall be governed by Sturgis Standard Code of Parliamentary Procedure. A copy of this code shall be maintained by the parliamentarian for reference.
8. Only duly certified delegates or alternate delegates who have been elevated to delegate status may vote or move resolutions on the floor of the HOD. However, any of the following individuals may address the HOD after they are recognized by the presiding officer:
a. All delegates;
b. All AGD officers who are members of the Executive Committee;
c. All Council or Committee chairpersons;
d. All AGD Past Presidents;
e. The Executive Staff of the AGD;
f. All members of the Board who have not otherwise been elected delegates (such Board members may be seated with their Constituent AGD delegations on the floor of the HOD).
h. All Regional Directors who have not otherwise been elected delegates (such Regional Directors may be seated with their constituent academy delegation on the floor of the HOD
The President of the AGD Foundation may have access to the floor, but may address the HOD only if an issue concerns the Foundation.
j. Any AGD member may have access to the floor of the HOD in order to give a nominating speech for a candidate in a contested election.
9. The procedure with regard to handling of nominations at the First Session of the HOD for AGD offices shall be:
a. The AGD's Secretary shall announce any petitions received at least 60 days prior to the First Session of the HOD on behalf of candidates running for AGD office at the annual session of the HOD. No petition will be honored that is received more than one year in advance of the annual session of the HOD in which the election takes place.
10. Council and Committee Chairpersons shall sit in the front row of the HOD with the appropriate staff when resolutions from their agencies of the AGD are being considered. If a Council or Committee Chairperson is not in attendance at the annual session of the HOD, the President may designate another member of the Council or Committee as a substitute. The Speaker of the House shall recognize such individuals in proper sequence when it is obvious that they need to provide input to the HOD on any proposed change affecting their areas of jurisdiction.
11. Constituent Executives, officially listed in the Constituent Officers List, may sit with their delegations on the floor of the HOD, but no constituent may seat more than one officially-listed executive.





2010:301bR-H-7

“Resolved, that the “Rules of Procedure for Conducting The Reference Committee Hearings and Business of the Academy of General Dentistry’s House of Delegates” be amended as follows:
1.

  1. A resolution submitted on a petition signed by 25 or more active members at least two weeks prior to the annual session of the HOD and directed to the Executive Director;




  1. A resolution introduced by any Constituent AGD or any certified delegate providing that the resolution has been received by the AGD's Executive Director at least two weeks prior to the First Session of the HOD at the annual session of the HOD;


Tobacco
Tobacco use, prohibition of

90:42 H 7


"Resolved, that the Academy of General Dentistry prohibit smoking and all other uses of tobacco at all national council, committee, board and other meetings, including the business and scientific sessions of the AGD Annual Meeting.”


Publishing/Production Design Policies


Editor
Editor Emeritus

96:34-H-7


"Resolved, that in recognition of over 20 years of outstanding service as Editor of the Academy of General Dentistry, that Dr. William W. Howard be named the AGD's Editor Emeritus with all of the privileges of a past president and that his new status will be listed on the masthead of General Dentistry and AGD Impact."




Publications

General Dentistry
Bi monthly publication

84:20 H 7


"Resolved, that General Dentistry should be maintained on a bimonthly publication schedule."




Statement of purpose for


82:26 H 7

"Resolved, that Section 3 of 'General Statement of Goals and Objectives' of the Editorial Policy of the Academy of General Dentistry, as adopted by the 1979 House of Delegates, be replaced, in total, by the following statement:



'AGD Impact is a news publication designed to enhance AGD members' understanding of the political and professional issues that confront them and to disseminate information on the activities and accomplishments of the Academy of General Dentistry. Materials published in AGD Impact are usually prepared by the National Office Communications staff. However, responsibility for determining the acceptability of articles produced by the staff or by members of the AGD as well as responsibility for determining the scope of content of AGD Impact rests solely with the Editor.'"


2005:24R-H-7

“Resolved, that the mission of AGD Impact be augmented to include active promotion of the advocacy efforts, interests, activities and accomplishments of the AGD with emphasis on the use of photographs involving these activities.”

Sales and Sponsorship Policies


E-mail Addresses and Fax Numbers

No member e-mail or fax information will be provided to corporate sponsors





2004:2-H-7

"Resolved that the Academy of General Dentistry will not provide member e-mail addresses or fax numbers as part of any external agreement with a Corporate Sponsor, Endorsed Group Benefit Partner or other list rental; and be it further,
Resolved, that the following guidelines, constructed with input from the AGD Director, Corporate Partnerships, Group Benefits Council, Membership Council, and Publications Review Council be adopted as further security for member contact information:

1. Each member will be encouraged to permit e-mail news and alerts from the organization on a regularly scheduled basis, and offered the opportunity to decline this offer at any time.

2. All AGD e-mail messages to members will be clearly and appropriately labeled in the subject line of the e-mail and include "opt-out" instructions as well as the physical address and contact information for the AGD.

3. The AGD Web site at www.agd.org will provide the opportunity for members to amend their communication preferences with the AGD at any time.


Financial

Proposed projects of, sponsors to provide estimates




76:36 H 11


"Resolved, that the sponsor of any new proposed project or activity be prepared to provide reasonably accurate estimates of the costs to be incurred and an analysis of the source of income or monies used to fund said project."




Web Site
In Members Only section

98:13-H-7


“Resolved, that AGD accept commercial banner link advertising in the Members Only section of the AGD Home Page using the following criteria as well as AGDs advertising policy:




Criteria for Establishing Commercial Hyperlinks from the

AGD Home Page


  1. Careful consideration should be given as to whether the link conflicts with the AGD mission, vision, or policies, or with the standards of conduct generally adhered to by members of the dental profession.




    2. The hyperlink should offer content enhancement.




    3. The AGDs approval for a hyperlink request should include a request from the AGD for a reciprocal link to the AGD site.




    4. The AGDs approval for a hyperlink to a site that is not primarily dentistry-related should include a requirement that the link be a direct connection to the specific dentistry-related page on the site.




    5. The AGDs web site disclaimer should cover hyperlinks.




      1. AGD web site staff should be able to monitor and implement the AGDs policies on hyperlinks under authority of the Internet Council and its chair in much the same way that the AGDs approval of publication display advertisements is delegated to AGD publishing staff under the authority of the AGD editor.”

Finance and Information Technology Policies

Finance Policies
Budget

2014 Budget

2013:150-H-6 “Resolved, that the 2014 budget with Net Income of Operations of $0 and a capital budget of $170,000 be approved.”



2015 Budget

2014:150-H-6 “Resolved, that the 2015 budget with Net Income Operations of $(368,294) pre-spending and $0 post-spending and a capital budget of $210,065 be approved.”


Budget and Finance Committee
Investigate indexing system for honorarium increases


2004:5B-H-7


“Resolved, that the Budget & Finance Committee investigate an indexing system for future honorarium increases for the President, President-Elect, Vice President, and Editor.”


Financial
Budget to be modified by Board

72:14 GA 2


"Resolved, that the Board be authorized to modify the budget by a maximum of twenty five percent as may be indicated during the course of the year."


Human Resources Policies


Information Technology Policies

Office Services Policies

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