Ellen recently born a son with the beautiful name of ROJAN. The card is very nice as well. If you are lucky, you can still find it somewhere at the coffee table. Someone should take initiative to prepare a gift or card . We are all very happy that everything went fine and mother and kid are well and healthy.
Negotiations ongoing for a new, long-term type of contract for Bruno
Bart has performed a small analysis of his publications this year. Although the total amount is ok, very few are coming from Forecoman members research. If a normal PhD has four publications at the end, a group average of one pub per person per year can be expected, which was not met this year. Although a cohort effect could be part of the explanation (many starting PhD’s), we are encouraged to focus more on publishing, and look for publishing opportunities. Next to full experimental research papers journals have other publication formats such as perspectives, letters, ...
Presence absence and home working
Agreement with Bart needed on an individual basis
Restricted to 2 days a week (or special case agreement)
No home working on days of Forecoman meetings and division seminars (Mondays)
Enrolment of Giuseppe and Martin at the ULB will not require an extraordinary arrangement.
Initiative to organize individual meetings with every group member on an annual basis
Meetings shall give opportunity to review and appraise the personal and professional development within the group. They shall further give room to communicate concerns, worries or criticism of personal or professional matter
Talks will follow designated HR guidelines and frameworks
Meetings will be planned for February, March and April.
Bart will propose time slots and asks everyone to choose suitable dates
Support of exam supervision (5 people):
21/01/2015: morning (Thomas) + afternoon (Bie)
22/01/2015: afternoon (Hans)
23/01/2015: morning (Rita) + afternoon (Tatiana)
That’s all, that’s done
Bosweek in Hamont-Achel (10th – 13th February): Everyone is invited to drop by, either to give a hand or to join the socializing activities in the afternoon. We also still need volunteers for the kitchen!!!
New master thesis proposals: Rita (2), Thomas (2), Bart (1), Giuseppe (in preparation), Floris (in preparation), Petra (in preparation)
Call for master thesis proposals is open till the end of January 2015. However, Bart asks to send him potential thesis proposals latest by the middle of the month. Bart will confirm to everyone when their thesis proposals are on the system.
Communication and dissemination strategy
Rita has made a list of all gaps in the website (profile pictures, projects etc...)
All links and references which are outdated or not working anymore should be deleted and/or replaced with new and updated ones.
Rita and Floris will send an invitation to all alumni (for contact details, ask Jos)
Plan meeting with Bart to discuss details
Proposal Giuseppe: everyone should get administrative rights for the facebook page (trigger and ease contribution of all group members, share responsibilities)
Facebook page (currently, ca 200 followers): keep sending in content (pictures, conferences, new publications,...).
Idea to post blog posts on the blog of the KU Leuven http://kuleuvenblogt.be/
Challenges of the Month
Field work (Astrid)
Eric Van Beek
Article Elsbroek (vegetation succession) (ongoing, probably finished within a month)
Subsidies for Heritage landscape recognition in Hamont-Achel University forest.
Due to the new regulations in the finance dept. of the KUL, the documentation needs for reimbursement of travel expenses has become slightly exaggerated. Strengthened regulations concern the proof of the professional nature of travel expenses, the form and layout of reimbursement requests and deadlines and time restrictions for mission registration and submission of reimbursement claims.
Individual FORECOMAN members suspect a cause-effect relationship between increased administrative obligations and prolonged processing time of reimbursement claims.
Anyhow, “...Full accountability is full mistrusts...” remains valid.
In case of urgent matters you can always reach Bart on his mobile phone (+32494652895)
New years’ party at Bart’s place: Monday 19th of January. With Italian pasta. Prepare an anonymous slide with your impressions/achievements from the past year, which will be used in a game (trying to link it to the real author).
PhD students: Submit mission requests for every missions longer than one day outside the university
Prof.: Submit mission requests for every missions longer than two days outside the university
probably subject to further discussion
19th January at ... : FORECOMAN New Year’s Party at Bart’s place