Lexington Hotel, Lansing
Contact Tracy Brown at (517)371-4872 or by e-mail at email@example.com if you require assistance. Members please contact Tracy before the meeting if you will not be attending. This meeting is accessible to people with disabilities. People needing accommodations to attend or participate in this meeting should notify the contact person as soon as possible prior to the meeting. For more information please visit our website at: www.misilc.org White
SILC VISION: To champion systemic change creating inclusive communities across the state for all
Michigan citizens. SILC Quarterly Business Meeting
May 10, 2013 - 11:00 a.m.
Lexington Hotel, Lansing
925 S. Creyts Road, Lansing MI 48917 CALL TO ORDERSara Grivetti, Chair
Welcome, Introductions and Opening Remarks
Roll Call/Declaration of a QuorumTracy Brown
Approval of May 10, 2013 DRAFT Agenda Recommendation for Motion: The May 10, 2013 Quarterly Business Meeting Agenda be approved as (mailed/amended). Approval of February 8, 2013 Draft Quarterly Business Meeting Minutes
Recommendation for Motion: The February 8, 2013 SILC Council Business Meeting minutes be approved as mailed.
OPERATIONS CONSENT AGENDA
Executive Committee (Pink) March, April Minutes (Attached)
Staff Operations ~ 2nd Quarter Report (Attached)
Recommendation for Motion: To accept and place on file the SILC Consent Agenda.
Fiscal Reports (Watermelon) Ken Browde
FY 12/13 2nd Quarter Statement of Fiscal Activity
FY 2012 Financial Review Tim Lebel, of Fairchild, Lebel & Rice
Recommendation for Motion: The 2012 Financial Review be accepted & placed on file. Recommendation for Motion:The FY 12/13 2nd Quarter SILC Fiscal Reports be placed on file. RECESS COUNCIL MEETING
11:30 a.m. PUBLIC HEARING 12:00 p.m. Working Lunch
Call Public Hearing to Order
Roll call of SPIL Partners ~ BSBP, MRS, SILC
1:00 p.m. CLOSE PUBLIC HEARING 1:00 p.m. RECONVENE SILC 3RD QUARTER BUSINESS MEETING Sara Grivetti
Monitoring Report FY2011-13 (in COW packet) Steven Locke
Recommendation for Motion: The FY 2012 SPIL Monitoring Report be accepted and placed on file.
State Plan FY2014-16
SPIL Resource Plan (COW. packet)
Recommendation for Motion: Empower SILC staff to continue working with DSU to establish a base SILC operational budget for FY 2014 – 2016.
Recommendation for Motion: Empower SILC Executive Committee final approval of any technical adjustments/corrections to Michigan’s FY 2014-2016 State Plan for Independent Living (SPIL). Recommendation for Motion: Approve submission of the FY 2016 – 2016 State Plan for Independent Living and signature of same by SILC Chair or Vice Chair five (5) working days after notification of technical adjustments within the plan
Recommendation for Motion: SILC Executive Director authorized to prepare, submit, sign all necessary grant operational agreements and assurances to ensure continuous funding for Council and SPIL support. The SILC grant budget, narrative and work plan outline to be operationalized during the September (4th Quarter) business meeting.
Michigan Rehabilitation Services - Lou Adams
Bureau of Services to Blind Persons – Ed Rodgers
Round Robin Q & A Information Sharing ~ Ex-Officios & IL Partners
OSA –Wendy Middleton MDCH – Cindy Kelly MSHDA – Sally Harrison
CART accommodation can be accessed at URL site: http://www.streamtext.net/player?event=SILC during this meeting.
The next SILC Business Meeting is Friday, September 13,, 2013 – Lexington Hotel, Lansing This meeting is accessible to people with disabilities. People needing accommodations to attend or participate in this meeting Contact Tracy Brown at #517-371-4872 or firstname.lastname@example.org if you require assistance. ** Members please contact Tracy before the meeting if you will not be attending. ** The times stated are estimates and subject to change.
Anyone interested in a particular item should plan on attending the entire meeting.
SILC COUNCIL QUARTERLY BUSINESS MEETING MINUTES - DRAFT
February 8, 2013
Lexington Hotel, Lansing SILC Voting Members Present: Sheila Ashcraft (by phone), Carol Bergquist, Robin Bennett, Kellie Boyd (by phone), Ken Browde, Lisa Cook-Gordon, Sara Grivetti, Miranda Grunwell, Constance Kiggins, Steven Locke, Dawn Reamer.
SILC Voting Members Absent:
SILC Voting Members Excused: Steven Ovalle, Debra Self.
SILC Ex-Officio Members Present: Edward Rodgers (BSBP), Collette Bauman (MDE), Denise Stork-Phillips (MDHS), Cindy Kelly (MDCH), Lou Adams (MRS).
Guests Present: Annette Blough, Beth White (BSBP), Sue Luzenski (BSBP), Debbie Huntley (MRS), Leamon Jones (BSBP), Wendi Middleton (OSA), Mike Pemble (BSBP), Shori Teeple (MCRS), Todd Whiteman (DN/L), Lisa Knapp (MPAS), Ken Martin (AACIL), Lesia Pikkart (dC).
SILC BUSINESS MEETING S. Locke called the meeting to order, 11:00 am, a quorum was present.
WELCOME & INTRODUCTIONS S. Locke welcomed Council members, Ex-Officios and guests, introductions were made.
AGENDA The February 8, 2013 quarterly business agenda was reviewed.
Motion by D. Reamer, seconded by K. Browde to approve the February 8, 2012 agenda, as mailed. Carried. The November 2, 2012 SILC Council Business Meeting Draft minutes.
Motion by K. Browde, seconded by C. Kiggins to approve the November 2, 2012 meeting minutes as mailed. Carried. PUBLIC COMMENT – None. OPERATIONS CONSENT AGENDA
Motion by C. Kiggins, seconded by K. Browde to accept and place on file the SILC Consent Agenda material. Carried. SILC Fiscal Reports (watermelon)
Motion by K. Browde, seconded by C. Kiggins to accept and place on file the 1st Quarter Fiscal Reports. Carried. FY2011-2013 STATE PLAN
Technical Corrections to FY2011-13 SPIL accepted by RSA.
FY2014-2016 STATE PLAN
SILC Council Meeting Calendar Dates - Discussion.
November 7 & 8, 2013 date will be changed to November 21 & 22, 2013.
Motion by S. Grivetti, seconded by C. Kiggins to reschedule the November 7 & 8, 2013 meetings to November 21st beginning at 5:00pm & 22nd, 2013. Carried. Motion by K. Browde, seconded by C. Kiggins to accept the FY2013 – 2015 SILC Council Meeting Calendar as amended. Carried. ACTION REQUIRED ITEMS OLD BUSINESS:
Council Appointments/Executive Order – update
Current membership: 11 voting members, appointed 7 Ex-Officios, 2 members have been appointed but their Oath of Office has not been returned to the Office of the Great Seal and 2 Ex-Officials have been named.
We have been advised we will have a fully constituted Council with 15 voting members prior to the May Council meeting.
Executive Director Authorization to sign 6 month MRS Grant
Motion by C. Kiggins, seconded by R. Bennett to authorize the Executive Director to sign the six month MRS grant. Carried. Executive Committee Election
The Nominating Committee met in December 2012 and January 2013.
Currently functioning with an Executive Committee of three members – Executive Committee has 6 voting members and the CIL representative as an Ex-O to the committee.
All voting positions are: Chair, Vice Chair, Treasurer, Secretary, Member @ Large and Past Chair – n/a.
Nominations were taken from the floor. Chair – Sara Grivetti, Vice Chair – Steven Locke, Secretary – Lisa Cook-Gordon, Treasurer – Ken Browde, Member at Large – Sheila Ashcraft, also elected CIL Representative designee – Kellie Boyd, Past Chair – vacant.
S. Ashcraft e-mail statement: The office of the chair of the SILC Council and Executive Committee is the most highprofile one among the Governor's appointees and takes leadership experience and hands on SILC experience. It is also takes total independence. I would urge the SILC Council request an RSA or Attorney General Opinion on a potential of a conflict of interest. The chair must also develop a close rapport with Council staff and provides oversight of CILs per RSA and can Sara serve two masters, Steve is a Council member and key member of the executive team and employment as a single CIL not the entire network, having been at the table he understands completely these bodies carry the banner held high by Merrill Friedman and those before her and given time and clarification Sara may well fill this role but this is a critical point for SILC. In my view she does not have the thorough knowledge needed to come in brand new and at send to the top post. I therefore recommend this body leave the office of chair vacant for now and address it in the future when clarification is reviewed by RSA or the Attorney General and it's in the best interest of who we are and whom we serve to leave this seat open until we have a clear sense Sara has the skill set necessary by our constituents as well as the absence of any perception of dual matters. Respectfully Sheila Ashcraft, member at large.
V. Barnum-Yarger: One of the statements that were made in that comment is not correct. The SILC does not monitor the CILs. The SILC monitors the implementation of the state plan. There is a major difference.
S. Locke read the SILC Conflict of Interest Policy: This policy is provided in support of Article IV of Section F of the Michigan State independent Living Council Bylaws.
The Michigan Statewide Independent Living Council (SILC) represents a wide diversity in disability characteristics. As a result, this Conflict of Interests policy has been created to facilitate successful discussion and decisions by Council members during Council and Committee proceedings.
SILC Council members have a duty to subordinate personal interests to the welfare of the SILC and those we represent. Conflicting interests can be financial, personal relationships, status or power.
Council members and employees are prohibited from receiving gifts, fees, loans, or favors from suppliers, connectors, consultants or financial agencies, which obligate or induce the member or employee to compromise responsibilities to negotiate, inspect or audit, purchase or award contracts, with the best interest of the Michigan Statewide Independent Living Council in mind.
Council members and employees are prohibited from knowingly disclosing information about SILC to those who do not have a need to know or whose interest may be adverse to SILC, either inside or outside SILC. Nor may Council members or employees and any way use such information to the detriment of SILC.
Council members or employees may not have a significant financial interest in any property which SILC purchases, or a direct or indirect interest in a supplier, contractor, consultant or other entity with which SILC does business.
Since it is not possible to write a policy that covers all potential conflicts, Council members and employees are expected to be alert for and voice situations which might be construed as conflicts of interests.
Any possible conflict of interests on the part of any Council member should be disclosed to the other Council members and made a matter of record, either through an annual procedure or when the interest becomes a matter of Council action.
Any Council member having a conflict of interest, possible conflict of interest or perceived conflict of interest shall not vote or use his/her personal influence on the matter, and he/she shall not be counted as part of a quorum for that portion of the meeting. The minutes of the meeting will reflect that a disclosure was made, the abstention from voting in the quorum situation.
These restrictions should not be construed as preventing the Council member from briefly stating his/her position in the matter, nor from answering pertinent questions of other Council members, since his or her knowledge could be of assistance to the deliberations.
This will be reviewed by the Council regularly and given to each new member for signature during orientation. Reaffirmed September 14, 2012.
Motion by D. Reamer, seconded by M. Grunwell to accept the slate of officers as presented. Carried. Motion by D. Reamer, seconded by C. Kiggins to obtain an ethics opinion regarding the perceived conflict of interest that was raised by Ms. Ashcraft. Carried. Amended motion by S. Grivetti, seconded by K. Browde to empower the Vice Chair, Steven Locke to spear head the request for an ethics review of S. Grivetti being the Chair of the SILC. DSU Reports MRS – Debbie Huntley (Attachment A)
BSBP- E. Rodgers (Attachment A)
Partner Reports White
121 Project - C. Bergquist (Attachment A)
DHS- Denise Stork-Phillips (Attachment A)
DN/Michigan- S. Grivetti (Attachment A)
MDE–Collette Bauman (Attachment A)
MCRS– Written report attached.
MSHDA- Sally Harrison (Attachment A)
MDCH- Cindy Kelly (Attachment A)
MPAS- Lisa Knapp (Attachment A)
OSA- W. Middleton (Attachment A)
PUBLIC COMMENT ADJOURNMENT Motion by S. Grivetti,, seconded by S. Locke to adjourn. Carried. SILC Business Meeting adjourned at 2:03 p.m.
MRS – Debbie Huntley
The full transition to DHS continues to go smoothly. MRS and DHS are exploring increased collaboration in the following areas: The Path Program, which is partnership accountability, training and hope. This is a re-invention of the Jet Program. We are going to be collaborating on serving young people with disabilities who are in the DHS Bureau of Juvenile Justice. We are going to be collaborating on young adults with disabilities aging out of the foster care, young adult voluntary (YAVFC).
MRS is also exploring early interventions in convention with the Disability Determination Program.
MRS along with DHS are exploring ways to stabilize MRS funding, in particular our match. MRS has some interim plans in place for 2013 and beyond.
MRS has Counselor positions in the UP, Iron Worth and Escanaba and three Roseville and Rehab Assistant in Marquette. MRS is targeting direct service positions because with order of selection, it's money and staffing that are factors as to whether or not the state has to go into a waiting list. We also have plans to hire an additional ten Counselors and three other positions.
MRS has begun the strategic planning process and we had our first organizational meeting. We have two people helping us as facilitators and ten experts. One is Kathy Fitch from DHS and the other Rob Decker a manager, a site manager from the Muskegon office, so they are leading the executive team through the strategic planning process.
MRS performance statistics: At the end of January, we were at 20% in our applications as a compared to 32% of our goal last year. So the front activity is a little bit down. We are exploring the reasons for this, but we have some assumptions that we are validating and we've had some unfilled Counselor vacancies with lesser presence in the community for referrals and had customers responding to the focus on employment versus services. And on a more positive note we are 4% ahead of goals for our employment outcomes for customers.
MRS received some additional match through DHS that got confirmed a little bit late in the first quarter.
MRS VRIL Strategic Alliance was launched in March of 2008 and we recently had a meeting to review progress and plan next steps. Nearly all of the local district CIL partnerships have realized increases in service purchases and collaboration in serving customers. Special projects serving emerging and/or underserved populations as identified in our MRS state plan have been initiated. The group agreed we need to work on our data measures, replace some members on our team, and consider modifications to the goals as we move forward.
BSBP- Edward Rodgers
As I took over on October 1st I inherited an auditor general's report, which was quite critical of our business enterprise program or BEP program as we call it. We spend some time reviewing the operations of the BEP program and responding to the auditor general's concerns and addressing those concerns and we just turned in last week a response indicating what were some of the things we had already complied with that were in the auditor general's report and some of the things we are still working on.
One of the things we did was work on getting a total inventory of all our facilities, both with equipment and looking at the business lines.
BSBP also made a projection as to or finishing a projection as to which of the BEP facilities are prosperous and which ones need to be considered foreclosure. BEP program presently has about 81 or 82 individuals that have permits to operate a stand or a cafeteria or have a vending route. And that results in about 160 facilities across the state including such things as rest areas. Many of the buildings at state government have our vending machines.
In the area of total Bureau review, what we have taken on is a review of each operation, some are in the final stages, some are middle stages and some are in the beginning. As many of you may know, we have a training center, which is dedicated to the legally blind, which is in Kalamazoo. And that training center we are going through a review of its management plan and changing some things as to how scheduling is done and how the operations could improve.
BSBP is going to create a new Michigan School for the Blind as a charter school. We are in the early stages of gathering together the information that we need to attach to the application to the Charter School Division within DOE. Our goal would be to open up the School for the Blind in Lansing by the year 2014, September. 2015 is probably very realistic.
BSBP is reviewing the services that are provided to seniors. We have let some of those clients fall through the cracks. We are reviewing and determining now whether or not perhaps our services to the ILs and to the Senior Community needs to have a special attention of one or two dedicated staff persons who would handle that function.
Partner Reports 121 Project - C. Bergquist
We serve about 105 people every year and that is about over half of our working age population. Under half of the working age population so you can see kind of our disability rates as they pertain to Native American people.
I have two fulltime Counselors and half time administrative assistant. We also in addition to providing direct counseling services and contracting for other services, we have done several initiatives on the reservation because there is so much work to do in terms of disabilities and in terms of workforce development.
We engage in things like college connections which we emphasize assistance and this is not just monetary assistance and encouragement and mentoring for the college students and particularly those with disabilities.
We are beginning to work on support of housing, which will be nine apartments in a facility on a reservation which will be accessible and the purpose of these apps are for
adults that are exiting either substance abuse treatment or prison system and have no place to go and our recidivism is high with that and we will try to keep them clean and sober and crime free.
We also started something called project test which is a temporary work program and this is for people who would otherwise qualify for general assistance.
I would like to invite each and every one of you to let me know if you will be in the UP and I would be happy to have you visit and give you a tour and learn more about life on the reservation as well as the native people and we have a cultural center and very warm community that would welcome you.
DHS- Denise Stork-Phillips
DHS Center for Transformation will be assisting MRS and SILC Strategic Alliance with evaluation and data analysis to better understand the impact of the alliance on services to disabled individuals and local communities.
DHS will also be working with MRS, SILC and CILs to identify opportunities to enhance partnerships. To optimize services to individuals who have barriers in employment. These are going to be great projects for us to move forward.
DN/Michigan- K. Boyd
Legislative activity: the CILs are currently engaging in the following activity, the public policy committee is revising its position statements around our tier one issues of transportation, longterm services and supports and employment. Several of our identified tasks have been completed such as the passage of freedom to work legislation, increased funding for home and communitybased services waiver, additional resources to MRS to avoid implementation of order of selection or at least in the interim and Complete Street policies adopted by M D O T. The Public Policy committee is in the process of determining the physician and Medicaid expansion for Michigan. We have collected input from many organizations and welcome input from SILC to help determine what position we will take on this issue. The network is in the process of meeting with all of our legislators to educate them on the role and value of CILs and providing services and efficacy to promote IL in Michigan. All of this is in preparation with the Disability Network Michigan legislative day on April 25th in which we encourage our partners and SILC members to attend.
SPIL development: in September of 2012 the CILs presented recommended goals for the SPIL and we continue to be an active participant in the writing of the 20142016 SPIL.
Our Veteran's services: the CILs faced some changes in how we provide services to Veterans, referred to us from the DVA and voc rehab and employment division. We had a short interruption in services. However, we have redefined our services as being peer support and ran it as a twomonth pilot project and it ended on January 25th and we operationalized the newlycreated services. CILs expect to see an increase in referrals over the next several months and developing a memorandum of understanding between the Department of Veterans Affairs and CILs that has the memorandum of understanding between National Council on Independent Living (NCIL), the Department of Veteran's Affairs and Association of Programs for Rural Independent Living (April).
Nursing Facility Transition: CILs continue to provide services to people who desire to live in their community that are not eligible for the HCBS waiver. In addition we are continuing to build our relationships with the Medicaid waiver agents to also provide services to people who are eligible for the waiver program. Disability Network/Michigan is in the process of developing a memorandum of agreement with the Bureau of Services for Blinds Persons. Our goal is to have a stronger relationship with the Bureau so that we are ensuring people who are blind or have visual impairments have access to highquality Independent Living Services in their community.
Independent Living Vocational Rehabilitation Strategic Alliance: the CILs continue to build a strong alliance with MRS, SILC and the Michigan MCRS, that emphasizes a holistic approach to our servicedelivery system. Our efforts are focusing on strengthening relationships at the local level and ensuring we have good quantitative and qualitative data with forward movement towards our vision. In terms of Disabity Network/Michigan, the CIL state association has been focusing on enhancing our leadership teams, revising the website, facilitating discussion around efficient and effective business practices and building statelevel relationships. DNM is engaged with the ADRCs, enhanced partnership group, which includes MARO, MRS, SILC. BSBP and DN/M strengthening the relationship with SILC staff and IL alliance and Michigan TOPS group, family to family health insurance centers, benefits planning initiatives and Michigan MDRC and the DD Council and Michigan Works Association. There are a few additional items for the Council to consider. Resources continued to be stretched very thin across the CIL network especially in rural areas and high population areas. DN/MM and DN/MN which is Disability Network of Mid-Michigan and Disability Network/Northern Michigan who share the catchment area of northeast Lower Michigan continue to collaborate on strategies to increase access to Independent Living Services. Our discussions with our legislative representatives have been focused on strategies to increase resources to ensure adequate Independent Living coverage in Michigan.
We invite you to visit the CIL in your community to better understand the impact we have on helping people with disabilities.
MDCH- Cindy Kelly
I work in the Behavioral Health and Developmental Disabilities Administration and oversee the five states in patient hospitals. Most people are not aware the department runs hospitals but we have three for adults, one for children and adolescents in the forensic center and serve 800 people on a daily basis. We have about 3500 staff that is employed and 2000 fall under my Bureau.
The Duals Project you probably all have heard of that and are folks that are Medicare and Medicaid eligible. Michigan was one of 15 states that was awarded this initiative within the last couple weeks. The four regions in Michigan that will be participating are the UP, Macomb and Wayne and the Southwest area. It will be a threeyear pilot that will kind of set the stage for the rest of the regions. That is being over seen by the Medicaid area of our department and they are in the process of putting together the RFP.
We just recently hired a new Autism Coordinator. She is on board as of Monday of this week. We expect to have an Autism trainer probably on board by the end of February, early March.
MDE- Collette Bauman
MDE – LIO (Michigan Department of Education – Low Incidence Outreach) provides outreach services to students, families and local school staff for students who are blind, visually impaired and deaf and hard of hearing.
MDE provides lots of regional on demand classes and educational opportunities for students, parents, family members, teachers, etc. You may go on-line in order to request our services or classes.
In addition, technology is huge. iPad classes are extremely popular. The new apple products are fabulous for not only blind, visually impaired but also for deaf and hard of hearing. So we have provided classes all over the state.
We do technical assistance, Braille evaluation, technology evaluations, and we have psychological consultation and a cortical visual impairment mentoring program. We provide quality programs for the visually impaired. Of course and all of these are statewide. We provide interpreter performance assessment and sign language proficiency interviews for students and for teachers.
MCRS – Written report attached.
MPAS- L. Knapp
MPAS currently has five existing priorities that our agency is operating under. The first is to eliminate abuse and neglect and includes areas of issues of restraint and seclusion, prevention of staff who have charges of abuse and neglect at level one or two, being disregarded and no longer further allowed to work with people with disabilities.
Second priority is to improve the rites and protection system, both systematically and through individual investigations through the protection of people with disabilities who have guardians and have any issues or barriers regarding trying to get the services they need and barriers through their guardians. And rights protection that has to do with anything from state licensing DHS accreditation, CMS, recipient rights, issues, barriers.
Third area is to eliminate employment barriers and that is done through improving access and rights to both vocational rehab and CIL services. To improve asserting of employment rights through ADA 504 and the EEOC and primarily done through our attorneys, that particular area. And to protect and improve access to Social Security work incentives. And lastly to protect the rights of Social Security beneficiaries per a rep payee monitoring program.
Fourth priority is improved access to necessary community services to support people with disabilities in their community and hopefully in preventing need for institutionalized care.
Fifth priority is to ensure the rights to a highquality education. And that includes making sure that schools are following all appropriate educational law, ensuring students are being properly identified and evaluated for Special Ed services, protecting the rights of students to stay in school when they are at risk for discipline or push out do to disabilityrelated behavior issues.
I'm on the employment team and with relationship to SILC, we are the team that has the most direct contact as part of what our charge is through the Federal Government and what we are funded to do is to provide oversight of t he VR system and through CILs to
make sure that consumers of services from those agencies are getting their needs and service requests met. And that is through the client assistance program and that is one of the things that our employment team does.
We do that both systematically and on an individual basis so we handle individual calls that come in with service barrier issues either to CILs or voc rehab services and we also do that systematically by trying to work as closely as we can and participate on committees and advisory boards with both the CILs and the VR system to work hand in hand to address the issues on a more systemic level.
We are doing a lot of parent outreach and education as well with the school systems. We are looking at barriers to access to assistive technology in the prison setting.
OSA- Wendi Middleton
OSA is in the process of compiling a needs assessment for persons age 60 and older, persons under age 60 with disabilities and the LGBT community. Contact Wendi Middleton if you would like more information. email@example.com
OSA is currently working on our next three year state plan.
SILC COUNCIL QUARTERLY BUSINESS MEETING MINUTES
November 2, 2012
Radisson Hotel, Lansing SILC Voting Members Present: Sheila Ashcraft, Carol Bergquist, Ron Bower, Miranda Grunwell, Constance Kiggins, Jackie Thomas, Ken Browde.
SILC Voting Members Absent:
SILC Voting Members Excused: Patty Hanley, Steven Locke, Kellie Boyd, Merrill Friedman
SILC Ex-Officio Members Present: Jaye Porter (MRS), Lou Adams (MRS), Edward Rodgers (BSBP), Mike Zimmer (LARA), Sally Harrison (MSHDA), Collette Bauman (MDE), Denise Stork-Phillips (DHS).
Guests Present: Annette Blough, Sara Grivetti (DN/M), Beth White (BSBP), John Victory (MiSILC Board), Sue Luzenski (BSBP), Debbie Huntley (MRS), Leamon Jones (BSBP), Wendi Middleton (OSA).
SILC BUSINESS MEETING R. Bower called the meeting to order, 9:00 am, a quorum was present.
WELCOME & INTRODUCTIONS R. Bower welcomed Council members, Ex-Officios and guests, introductions were made.
AGENDA The November 2, 2012 quarterly business agenda was reviewed.
Motion by J. Thomas, seconded by C. Kiggins to approve the November 2, 2012 agenda, as mailed. Carried. The September 14, 2012 SILC Council Business Meeting Draft minutes were accepted with updated report from DCH.
Motion by K. Browde, seconded by C. Kiggins to approve the September 14, 2012 meeting minutes with updated DCH report. Carried. PUBLIC COMMENT – None presented. OPERATIONS CONSENT AGENDA
Motion by K. Browde, seconded by M. Grunwell to accept and place on file the SILC Consent Agenda reports. Carried.
SILC Fiscal Reports (watermelon) –Ron Bower
Motion by J. Thomas, seconded by C. Bergquist to accept and place on file the 4th Quarter Fiscal Reports. Carried. In response to V. Yarger funding question: Response that it is stall a work in progress.
FY2011-2013 STATE PLAN Technical Corrections to FY2011-13 SPIL to be submitted to RSA
MCB name change to Bureau of Services for Blind Persons (BSBP)
MRS now located in the Department of Human Services (DHS).
Amendment #2012-15 to the SILC Executive Order, naming ex officio members and clarifying term limits on all members.
Council now funded thru two standalone operational grants, one thru LARA (BSBP) and one thru DHS (MRS).
Committee of the Whole Meeting 11/1/12
SPIL Monitoring Report was discussed. Current status of the SPIL goals and objectives where we were at the end of year one, current status in year two (2012) of the plan were reviewed:
Committee held an indepth discussion on how to show a greater emphasis on outcomes achieved. Ideas were suggested how to display more obvious outcomes.
A great discussion about the CIL outcome model and how Michigan is utilizing it.
11:00am - Quarterly Business Meeting recessed for SPIL Public Hearing.
Quarterly Business Meeting reconvened at 1:00pm by Ron Bower.
ACTION REQUIRED ITEMS OLD BUSINESS:
Council Appointments/Executive Order – update
Current Council terms end December 31st for a minimum of 6 voting members. By December 31st four additional new members will be named.
Five voting Council member’s terms end on December 31st; 2 members cannot be re-appointed (Ron Bower and Patricia Hanley). One individual, CIL Directors Representative - Kellie Boyd has been re-elected by all the States’ Directors as their designated representative as the designated CIL Director voice on SILC for the next three years. Staff has not been advised of any concerns by appointments.
Motion by C. Kiggins, seconded by C. Bergquist to accept the Accommodations Policy. Carried.
Need to include verbiage – “SILC complies with the Americans with Disabilities Act as amended.”
Motion by K. Browde, seconded by C. Bergquist to approve the Accommodations Policy as amended. Carried. Election of Officers
The slate is prepared by the Executive Committee in accordance with our bylaws and then moved forward, Council also takes nominations from the floor.
The Executive Committee requests postponing the Executive Committee election until at least February 2013 so Council appointments/re-appointments can be made.
Motion by J. Thomas, seconded by K. Browde to postpone Executive Committee elections until at least February 2013 pending Council appointments by the Governor. Carried. SILC By-Laws revisions
Motion by J. Thomas, seconded by C. Kiggins to accept the SILC By-laws as amended. Carried. DSU Reports MRS- J. Porter (Attachment A)
BSBP- E. Rodgers (Attachment A)
BSB- L. Jones (Attachment A)
Partner Reports 121 Project - C. Bergquist (Attachment A)
DHS- (Attachment A)
DN/Michigan- S. Grivetti (Attachment A)
LARA- Mike Zimmer (Attachment A)
MDE–Collette Bauman (Attachment A)
MCRS– Written report attached.
MSHDA- Sally Harrison (Attachment A)
OSA- W. Middleton (Attachment A)
OTHER PUBLIC COMMENT ADJOURNMENT Motion by J. Thomas, seconded by C. Kiggins to adjourn. Carried. SILC Business Meeting adjourned at 2:30 p.m.
MRS- J. Porter
First of all I want to say the transition to the new department is proceeding smoothly. We were very impressed when we had two Chief Deputy Directors, Mike Zimmer from LARA and Duane Berger from DHS come to the central office meeting along with our immediate Supervisor, the Deputy Director that we report to, Brian Rooney to give farewell and the welcome messages to MRS staff, in person and by conference call, it sent a very positive message.
MRS is operating on a budget reduction plan. We had a small reduction in staff that occurred at the end of last year where we had to lay off 26 staff members. We have committed ourselves and our budget reduction plan to also further reduce our staff this year by 30 additional positions to not be filled by attrition and we lost employees who were employees of the Unemployment Agency that were helping us with placement for our customers. We also committed to reduce our operations which are the nuts and bolts, the travel, the leasing, the equipment, that kind of thing. Most of the reduction in force staff occurred in our Central Office and MCTI and we discontinued our Fee for Service Program in our Business Network Unit. We discontinued it because it's not a legally required component of our program and we needed to redirect the staff from that program to our district offices to help provide the placement assistance that the UIA staff provided.
MRS received good news from DHS that they would help us with this situation and they are working on getting a work project in the amount of $2.8 million in place which we will use to draw down more match and we are told it should be approved this month. We made a commitment to use these funds to restore our Case Service budget so we would not have to implement Order of Selection this year.
MRS is working on developing some strategies for how we are going to manage with less staff and less resources. MRS has convened what we are calling (FRAT) Fast Rapid Action Teams to work on how to redesign operations for enhanced efficiencies. The teams are focused on redesigning MCTI, looking at implementing a financial needs test for certain services, economics needs test (that we talked about for years), how to implement the motivational interviewing and enhanced employment options approach statewide, how we can do some bulk purchasing of certain things like hearing aids that we purchase a lot of so we can get more bang for our buck, reinstituting fee schedules for services, how we can realign our central office staff since we lost so many, how do we need to realign them to get the critical work done and how do we sort through the most critical work to be done with reduced staff. And as I mentioned, the Business Network Unit, discontinued its fee-for-service program so we have a team looking at how to redesign it. And the idea, again, is to redeploy the staff that we have in our Business Network Unit to the districts to help with placement where there is a void.
We also have a team that is looking at leasing and consolidation to see how we can better manage that part of our program and reduce costs and reduce -- the term I'm hearing lately is our footprint across the state.
We have one more team that Lou Adams headed up that is looking at purchase services staff and how we work with and manage them because we have all sorts of concerns out there about staff that are not Civil Service staff working with us and how we need to make sure we are deploying staff appropriately as well as efficiently. All these teams are comprised of a cross section, all the different classifications. I think they are a good example of employee engagement of MRS staff as they are coming together and putting forth recommendations on how we go forward. And those are wrapping up right about now, with draft final reports forthcoming.
Our State Plan for Fiscal Year 2013 has been approved. And our performance for Fiscal Year 2013 was excellent in my opinion. We exceeded our goals for assisting individuals into competitive employment. We actually achieved 7,646 rehabilitation successful rehabilitation outcomes which is 110% of our goal. Our front end achievement was less than established goals and we think that is because of the success of the motivational interviewing and enhanced employment options that we are implementing across the state. What we are finding is folks are doing a better job of self-sorting for themselves, whether they really want to participate in the program, whether they really want to go to work, and they are opting out earlier as opposed to after we provide services.
Last week, a Senate Appropriations hearing was held. There is continual concern about program accountability for MRS, we have our work cut out for us and take it seriously. We were very pleased we had several partners, MARO, Michigan Council for Rehabilitation Services and Disability Network of Michigan, customers of the CROs and individual CROs themselves that came forth and spoke our behalf in the hearing. I think this is a good testimony of how well we work together as a disability community.
And my final comment is that it has been a sheer pleasure to work with you over the years that I have been on the Council. I think we have experienced many challenges together, but what I will remember is that we persevered and got the work done that needed to be done. I have learned and grown from it. I have gotten to know all of you who have been here individually and I will miss you dearly and I think you all know that I will be moving on real soon and my counsel or my parting words to both those that have been around for a while and those that are new is get into the work of the Council. You cannot afford to just come to the meetings. The disability community needs you to really participate, get into the work, both in the meetings and after the meetings and between the meetings, because we need to rely on your expertise. We are better at what we want to accomplish by everybody being committed. And it's been my pleasure and I thank you.
BSBP- Edward Rodgers
BSBP is in the process of doing a total inventory of equipment in our EEP program, which is our Veteran Business Enterprise Program. BSBP has established some criteria for posting and filling positions. BSBP has also established some criteria for approving expenditures. It is BSBP’s wish to improve our data system so that we not only can interact with RSA but we can interact with MRS and with other organizations and all other constituent groups.
I have met with the American Council for the blind folks, one of our consumer industry groups. And some of the people in that group represent some of your constituents here at SILC.
I have met with the National Federation for the Blind, Michigan chapter with leaders and the general membership and the work we do as partners there is cross over between us and between MRS and between what you are doing. And we look forward to continuing that partnership. We look forward to enhancing it and enlarging it and creating a network amongst us.
BSBP- L. Jones
As you know we are the Bureau of Services for Blind Persons and now we are onemonthold. Just to highlight some points that the agency has achieved and accomplished over the past period of time let's start out with awards, this is something we have every year but recognizing those persons that achieved their goals throughout the year and/or our partners with the community partners as well as employers and just in October we had this event and it was very successful. We had a number of individuals that received awards. And especially those that worked with us and assisted in finding jobs for individuals. That is one of the main goals and objective is to have people become as independent as possible and economically independent is very valuable.
Other aspect of the program that we have and some things that we were able to achieve this year is we had received a FCC grant to work with persons who are deaf and blind. This grant is a twoyear grant with the possibility of a third year ($267,000 per year). This is to provide technology equipment for persons that are deaf and blind. They do not have to be consumers of the agency as we identify throughout the state that we can work with them to provide them with updated technology and communication technology. I think this is a very valuable grant that will enhance lives of these individuals and also probably bring even more individuals to our program for further vocational services.
As Colette made mention of, we collaborate very closely with them with our programs in providing a number of services. In our transition activity with the Intermediate School District, we work very closely together there and provide Independent Living training as well as technology assessment and evaluation as well as training. This is before the instructors and/or the students, which is a really very valuable cooperation. That really helps to enhance our transition a programs, rehab transition programs throughout the state, in particularly the major Metropolitan areas where we provide additional services and working with the school districts for persons who are blind and visually impaired to enhance the opportunities for them and particularly in the areas of Independent Living as well as transition from high school to secondary education or to employment.
We also have our Media Adjustment Program and it's at a center in Kalamazoo but it moves around throughout the state. What it does is it provides an introduction to persons who are newly blinded, fields of blindness and begins to see how they can live and maintain themselves within their home environment and gives them an idea of hope rather than being hopeless. This program really gives them an idea of what it is, what an individual can do to become successful and independent.
We also then provide a variety of training for our staff and what we have done is assess the staff and some of the areas that we want to provide training for in the future. Just
recently we completed training for employment and we have the opportunity for those individuals to become gainfully employed and looking at some other types of training programs that will really kind of be on the cutting edge and that is social media and how we can use that or how we can use that and enter employment outcomes. Just to indicate a few themes that the agency as BSBP is considering at this particular time. We also continue to collaborate with many of our community partners and to enhance employment outcomes. We are working with CMH, Michigan Works and other agencies and developing some cooperative relationships to increase employment outcomes and to work with job developers, increasing the expectations of our job developments are and continue to do and provide the additional services for the agency.
So the Agency is continuing to move forward with the staff. We have some people who were affected by the some of the downsizing. But with the staff that lost and we received some as well, we will have to go through some training in order to bring some of those individuals up to par, but we are looking forward to new ideas and working with the staff and working with our community partners in order to achieve the outcomes and we have a State Plan approved and that was very helpful so we can look forward to another year and continue to work with our community partners.
Partner Reports 121 Project - C. Bergquist
I am the Project Director of Vocation Rehabilitation Project and the head of an Indian reservation 15 miles west of Escanaba in if Upper Peninsula and I have been the Director of the program since it was funded in 1995. The Vocation Rehabilitation Program is for tribes and funded under Section 121 of the Rehabilitation Act and that is because the Native American people living on reservations are the most underserved of all people in the disability arena so the Federal Government set aside a portion of money that would be used to fund programs on reservations. Currently there are 83 such programs and there are about 543 reservations.
We follow the same guidelines as Michigan Rehabilitation Services in terms of eligibility and operation. We serve approximately 105 people every year. Our population is small and we have about 500 people living on or near our reservations and we have about 250 working age adults so you can see in terms of disability we serve a high percentage of the population.
We have been effective over the years. In 1989 basically everybody was unemployed or maybe one or two tribal people working under a Federal grant and assistant to the dentist or something but basically probably 98% unemployment. Our current unemployment rate is 40%. So we still have a lot of work to do but that is down considerably. The biggest issue in terms of young people of ages 1830 and they run at 47% unemployment rate.
We now have more jobs than people. Last summer, which is our peak unemployment time we employed 1036 people. That is pretty huge in the northern part of Menominee County. We are working for over 80% nominated people who work and live in our area.
We also get into a lot of the initiatives and work cooperatively with Michigan Rehabilitation Services. We were nominated by Michigan Rehabilitation Services to
participate in the Government Summit on unemployment that is next week here in Lansing. Our gaming operation has really aggressively looked into what can we do to serve people with disabilities either current employees or people finding jobs working with MRS and starting with some funds and MARO and we have been successful with an inhouse program that we are honored for doing and we are proud of that. That is our UP office of Michigan Rehabilitation Services.
We recently applied for a Supportive Housing grant to help us develop a program of housing so we can particularly concentrate on people who are returning from treatment or people returning from prison or jail that need some type of support in their housing.
We also have been working a lot with our college students and encouraging people to go to school with nobody ever having been to college in Hannahville to we have about 35 people with associates degrees from a local community college and we have people that have gone on to a few Bachelor's degrees and one or two master's degrees at this time.
Next week is our National Conference it’s our training opportunity because most of our programs are home grown. So we try to do a lot with kind of inhouse training and we have tracks of information and we can follow through and learn from other and what works best in Vocation Rehabilitation and within the cultural context where we live and work.
DHS- Denise Stork-Phillips
Jaye Porter from MRS said it all and DHS is only had rehab services for one month and one day at this point. So we are really just at the beginning of our collaboration and partnership together. From what I understand the transaction went very smoothly. And talking to Debbie and Lou and Jaye they told me about a couple bumps but it sounds like it went really well.
DHS's main programs are Protective Services and Assistance and I think that our two departments and the CILs will work well together because our goals are self-sufficiency and getting people to be independent.
One of the programs that I know we are looking at is the Jet Program. It will incorporate more for disabled individuals and take more consideration into that, so that is one more thing that we are looking into right now and I just want to say that I'm really looking forward to working with this group because I think what I bring back is really going to help DHS work with our new customers and understand their needs.
DN/Michigan- S. Grivetti
Last week DN/M had a chance to give testimony to the Senate DHS Appropriations Committee. Senator Caswell and Senator Jansen asked for data on the outcomes from the Centers for the Independent Living and the impact in the communities and I want to thank Rodney and the SILC office for helping us on a short notice pull the data together.
A quick update on Public Policy initiatives, we shared with you back in May, the three priority areas are Employment, Transportation and Longterm Services and Supports. The two issues on employment were trying to get resources so that MRS could avoid Order of Selection and Freedom to Work amendments and we are excited to make progress in both areas. Freedom to Work Legislation will help people on Medicaid be
able to continue work without losing their benefits and would change the poverty level from 100% to 250%. It passed the Senate and goes in front of the House next week.
The fiscal year has ended so we are pulling the data together and analyzing it for our annual report.
MDE- Collette Bauman
I am from the Michigan Department of Education, Low Incidence Outreach. At Low Incidence Outreach, what we do is service students, families and professionals in the field of visual impairment and those who are deaf and hard of hearing. Our primary goal is to provide services, materials and technical assistance to anyone in the area of Michigan that has a need for our services. We have lots of services, which I'm really not going to get into today. Next time I would bring one of our flyers so you could really understand the many services that we do have.
A couple of things that I do want to mention though are we have a very close relationship with BSBP. We have been working with them for many, many years. Transition, of course, is one of the main things that we work on. We meet quarterly to discuss what is going on in the state and what do we all need to do together to make a difference for our students. Currently we have a plan to do regional workshops where a team from BSBP and LIO will be going to different places and addressing transition coordinators and teachers of visually impaired to explain our services because, believe it or not, there are so many people in the state that really don't know what all we can do for them, which is a lot.
We have a summer program planned at Camp Tuhsmeheta which is a camp that was given to the school for the blind. And while I mention that, we were known as the Michigan School for the Blind before it closed 15 years ago. It started in 1859 and so there is a long history there. Other positives that we have are that we are the inheritors of scholarships and we are actually able to provide money for indigent students in the state, they must have a bridge card or qualify for free or reduced lunch. We provided $180,000 of free Braille books to students in Michigan. It's a twofold win for the students in Michigan because with the financial situation that many of the school districts are in, we found out that they were actually not buying some Braille books for kids and they were just going for auditory. Well I don't know about you but if you closed your eyes and tried to do math or a graph in science it's pretty hard to do. So our primary goal is to make Braille books that are in signs and math and we have a master that we can then make a cheaper one for another student that needs it and then we also have one to loan out. So we are really pleased about that. We actually produced 2,180 volumes of Braille this year. Again, when I'm talking about the science or math books some can be 50 volumes and cost $20,000$30,000 so we are taking big ticket money here that really has helped save a lot of money for school districts and provided kids access to general education.
We also provided $14,000 in scholarships for students to attend educational programs. And that has been a wonderful thing too.
We conduct an annual census from the American Printing House for the Blind. This year we had 2,046 students that were considered legally blind in the state. We share this
information with BSBP. This helps them to really focus in on the areas where they know the greatest need for their services are.
LARA- Mike Zimmer
LARA is essentially a regulatory business service focused department, includes a whole host of relatively diverse bureaus. We are sometimes called the department of miscellaneous but not publically. We do unemployment, construction codes, commercial services, healthcare, professional regulation, healthcare systems regulation and liquor control, public service commission, work comp. We do not do medical marijuana licensing within the Bureau of healthcare services.
There are two entities within LARA that have the closest bridge to SILC, one clearly the Bureau of Services for Blind Persons and the Michigan Administrative Hearing do the vehicle rehab hearings that are referred to us by Edward Rodgers.
MCRS – Written report attached.
MSHDA- S. Harrison
MSHDA is on the campaign to end homelessness and I'm the chair of the group. It's a multiinterdepartmental program or group that meets. We also have the head of Michigan United Way, League for Human Services, Corporation for Supportive Housing and Veterans Affairs who sit at the table; we meet monthly and have been doing that for the last 67 months. Our goal is to end homelessness throughout the state by coming up with programs and efficiencies in our delivery systems so we can help people before they actually lose their housing. For the first time since we started in 2006, we actually saw a reduction in homelessness last year of 6%. In 2011 there were 94,000 people that found themselves homeless, a little over half of those are single moms with children.
MSHDA has resources targeted to the worthy effort and so our vouchers and the division I work within, we prioritize those to people who are homeless and when we have turn over from the state which is close to a little over 24,000 right now, those become available first to people who are homeless throughout the state of Michigan and then we go to our general waiting list. And we have housed probably in the last three years over 7,000 households by doing that and gotten them back on their feet.
MHSDA has programs for supportive housing and work with disability right groups and nonprofit organizations across the state to create supportive housing documents and work with the Veterans Administration and have properties now in apartment complexes for people who come back from the military as homeless Veterans.
We also work with a lot of nonprofits in all of our communities to create anything from single family rental hopes up to, the largest development is 150 units, one bedroom, two bedroom apartments and working with those service agencies and people who find themselves to be chronically homeless on the streets and have disabilities and substance addictions or a combination of that to get them back into housing.
The one thing that is kind of new too is that in the last couple of years, HUD under the regulations has required and is requiring communities to start to collaborate and coordinate their resources more closely together. While the regulations were in draft for a couple years MHSDA started the implement take across the state. Now we have 60
housing assessment and resource agencies across the state of Michigan. They are kind of links to the continuing care planning bodies, but every county is covered so some of the roll counties in the UP and up north may have two or three counties that share what we call an HARA and their job is to do all the intakes for people who are in need of housing, who might be at risk of being homeless because of lack of income or disability and to make referrals to appropriate agencies for them or to actually because we insist that they have resources at their disposal, to help people immediately, such as the check for a month's rent, utility, arranges to pay for some of those, that kind of thing and we are working closely with DHS on that endeavor because you have something that is simpler and we are trying to merge ours together a little bit closer so we are aligning our resources and to have a greater impact and to quite frankly be a lot more effective and efficient in serving the people of the state.
OSA- Wendi Middleton
OSA is a legislative agency attached to Department of Community Health.
OSA in collaboration with many partners, agencies and CILs working to combine resources and provide no wrong door access to longterm supports and services for persons who live in Michigan. OSA has a Federal grant and would like to have statewide coverage by the end of 2014 and at this point we cover all but 21 counties.
The application process is includes: who the partners would be and what you would be required to do to be an ADRC. As organizations decide on the geographic area and who the partners will be, they put together an application and send it to OSA, it is reviewed and they emerge ADRC and they work to achieve fully functioning status which is determined by the feds.
If you want to know more about the ADRCs I would be happy to get you the information.
Pink MICHIGAN STATEWIDE INDEPENDENT LIVING COUNCIL
Present: Sara Grivetti, Valarie Barnum-Yarger (staff), Kellie Boyd, Steven Locke, Ken Browde, Rodney Craig (staff)
Excused: Sheila Ashcraft
Absent: Lisa Cook-Gordon
March 7, 2013 Meeting Minutes
Motion by Ken, 2nd by Steve to accept March 7, 2013 meeting minutes as presented. Motion carried.
Conflict of Interest
Steve received a letter from the Board of Ethics.
February 21, 2013 Request for Advisory Opinion regarding Sara Grivetti’s appointment will not be presented to the State Ethics Board for consideration at its May 2, 2013 meeting.
SILC must provide a rational basis in support of the request to move forward the review.
Steve to provide RSA and the State’s response via email to the entire Council and discuss at the May 10, 2013 SILC Quarterly Business Meeting.
New Member Orientation
Table until the May Executive Committee Meeting to include Lisa’s request/concerns.
Orientation to continue as previously established.
FY2014-16 Draft SPIL to be available on April 29, 2013 by noon. Posted to the misilc.org website, send to CILs & the SILs.
SILC staff has been asked by MRS/BSBP to make adjustments to the budget and provide staff linkages.
Draft SPIL will be emailed out and hard copies will be mailed to the entire Council.
Copy will be sent via email to each CIL.
April 16th, staff and Sara worked linking budget lines to SPIL objectives.
Tentative Executive Committee Meeting Dates for 2013
May 22, 2013; June 10, 2013; August 12, 2013; October 14, 2013; December 9, 2013. Beginning at 4:00pm.
Dates will be emailed to the Executive Committee by the end of this week.
May 10, 2013 SILC Council Business Meeting Agenda
Items to include:
Public hearing, Conflict of Interest, Current financials,
tentative approval of 3 year grant & funding for SILC, Staff Operation Report, Workgroup update, DSU verbal reports, COW meeting update, Action Items, State Plan discussion, Council appointment update, presentation of MiSILC Financial Review.