accredited since 1997 nimal Use Protocol Application
The 3Rs applied to animal research: reduce, refine, replace Cal Poly Pomona (CPP) is committed to promoting excellence in both teaching and research, as well as to the welfare of animals used for these purposes. The University has designated an animal care and use committee, or ACUC (some institutions call them an IACUC), to review proposals for research and teaching involving vertebrate animals. This application, when submitted to the ACUC, will be evaluated in terms of its compliance with all regulations (USDA, NIH, and campus policies), standards (bio- and chemical safety, training, welfare, etc.), and grant funding expectations regarding the use of animals. In all cases, ANIMAL USE MAY NOT PROCEED AT ANY LOCATION – ON OR OFF CAMPUS – until authorized by the ACUC.
ACUC Protocol Version, July 05, 2016
This protocol application is to be used for research, testing, teaching, and breeding activities with any vertebrate animals at Cal Poly Pomona. That includes both terrestrial and aquatic species, which were given greater emphasis in the 2011 version of the NRC Guide for the Care and Use of Laboratory Animals, which should be consulted in preparing the protocol.
Complete the most current version of the protocol application for the proposed use of animals.
Other guidelines that could be useful in the preparation of a protocol include:
USDA/APHIS information and Animal Welfare Act Regulations https://www.aphis.usda.gov/aphis/ourfocus/animalwelfare/sa_awa/ct_awa_program_information
USDA’s policy 12 regarding “Consideration of Alternatives to Painful/Distressful Procedures” https://www.aphis.usda.gov/animal_welfare/downloads/Animal%20Care%20Policy%20Manual.pdf
American Society of Mammalogists IACUC, Guidelines for the capture, handling and care of mammals as approved by the American Society of Mammalogists
What Investigators Need to Know About the Use of Animals, http://grants.nih.gov/grants/olaw/investigatorsneed2know.pdf
o The AVMA Guidelines for the Euthanasia of Animals (2013 edition) https://www.avma.org/KB/Policies/Documents/euthanasia.pdf
Please complete this MS Word protocol form by providing responses to all sections relevant to your proposed animal use procedures. Sections I through VIII must be completed for all studies. If relevant to the proposed procedures, subsections of Section IX must also be completed. Please limit your entries only to regions with yellow background color, which will expand to accommodate larger entries. If you copy text from another document and paste in this file, it will be helpful to the ACUC to change the background color of the pasted text to yellow or light yellow (to do so, select the region of interest, and choose “Borders and Shading…” under the “Format” menu item. You may also use the Highlight speed button if it is present on your tool bar). Please do not delete any section. Sections not relevant to your study should be noted as NA for not applicable.
Items in blue are active links to resources, information, and assistance.
Rename the electronic MS Word file with your last name and a few words descriptive of the protocol. Print and sign the front page (signature page). In addition, ask all declared personnel to sign the signature page. Mail the signature page to the Compliance Associate in the Office of Research Compliance, Building 1, room 229. Approval of the protocol is contingent upon receipt of all signatures, training documentation, and occupational health documentation.
Submit your completed application (as a MS-Word file) to the ACUC web page to begin the review process through the on-line e-protocol system at https://academic.cpp.edu/animalcare/. The website (called the ePS for electronic protocol system) allows for uploading MS Word and PDF documents as attachments. These can be tables, figures, training records, sections of grant proposals, SOPs, etc.
A minimum of seven days is required for a thorough protocol review by the ACUC, assuming the protocol is complete when submitted. The typical time period is about three to four weeks, if all materials (training, RASQ, signatures, etc.) and items (e.g., responses to reviewer comments) are satisfied. Reviews are conducted by designated member(s) and full committee methods. Both the usage (a justification for the use of animals is needed) and the welfare (pain and distress) of animals are evaluated. Some call this an ethical review. Protocols are approved for a maximum of three years per federal regulations. Thereafter, a new protocol will need to be submitted to the ACUC for review and approval before the current protocol expires. Annual reviews (progress reports) will also be required for review by the ACUC.
Training in the use of animals and the hazards associated with animals are critical for successful and safe research and teaching. This is protective for both the PI(s) and the animal(s) involved. Animal users must demonstrate their knowledge and awareness through the completion of appropriate coursework. As of January 2011, training at www.citiprogram.org is required for all PIs named in this protocol to secure approval of animal use. More information is available on the ACUC website, from the Compliance Associate, and from Cindy Tessler MS RVT RLATG, the Animal Care Facility Coordinator, at 909.869.4955. Additional training may be required before starting studies in the different animal facilities on campus. Please, fully describe your experience and training in Section VIII. Attachments may be included through the ePS.
Using animals in research and teaching endeavors has risks associated with it, including biological, chemical, and physical hazards. A personal assessment of your risk is required by federal regulations, AAALAC accreditation, and campus ACUC policies. Documentation of completing a RASQ (risk assessment safety questionnaire) is required on this protocol application. Information about safety and the RASQ process is available at the joint EH&S and ACUC website, http://www.cpp.edu/~research/acuc/safety-related-documents.shtml
For general assistance, contact the Compliance Associate/ACUC administrator within the Office of Research, Bruce W. Kennedy MS RLATG CMAR CPIA (909.869.4215; firstname.lastname@example.org), or the ACUC Chair, Dr. Kris Lappin (909.869.2355; email@example.com).
For information regarding the animal facilities and the available services, as well as for assistance with training in animal procedures and ordering animals, contact Cindy Tessler, the Animal Care Facility Coordinator, at 909.869.4955.
To obtain veterinary consultation regarding planning and implementation of the proposed animal use procedures - particularly surgery, analgesia, and anesthesia - contact the campus attending veterinarian: Dr. James C. Alderson at 909.869.2093 or firstname.lastname@example.org.
Persons may report (anonymously if desired) any apparent misuse of animals to the ACUC administrator, Associate Vice President for Research, any member of the ACUC, or a College Dean. There is notice of the “whistleblower” policy and procedure at the ACUC website. The whistleblower policy document is posted in animal environments across campus.