A special called meeting of the Kirklin Town Council was held on Monday, June 13, 2016 at 6:30pm at Kirklin Town Hall. The purpose of the meeting was to look at drainage issues behind Empire Pizzeria and Bookers Restaurant and to look at possible parking solutions and loading zones in the downtown area.
Council Members present were: Walt Minnick, Melinda Jobe, Jerry Faucett, & Valerie Pearson
Also present: Wesley Lowery, Dan Mann, Billy Walker, & Jan Kyle
DRAINAGE-The Council walked around and looked at the drainage issues behind Booker’s Restaurant and discussed issues behind Empire Pizzeria. Dan suggested installing a trench in front of pavement to alleviate the water from backed up system at Booker’s. He suggested a trench to alleviate water for back patio from alleyway behind Empire Pizzeria. The Council took the issue under advisement.
PARKING, LOADING ZONES, RAMP-Dan Mann requested that loading zones be designated in front of the antique mall on north side of E. Madison Street, as well as in front of M&J’s on the south side of W. Madison Street. Dan proposed taking out a section of the sidewalk and bringing the existing ramp all the way to E. Madison Street. He would like for the town to re-paint stripes on parking spaces on Hwy #421. He is also requesting that we stripe parking spaces on East and West Madison Streets on both sides of the street. He is requesting that the town pave or stone for parking, the area around the water tower as well as on the east side of the Antique Mall on Ohio Street. The Council took all requests under advisement.
The regular meeting of the Kirklin Town Council was held on Monday, June 13, 2016 at 7:00pm at Kirklin Town Hall.
Council Members present were: Walt Minnick, Melinda Jobe, Jerry Faucett, & Valerie Pearson
Also present were: Shawnee Metzinger, Ellen Jobe, Gary Jobe, John York, Sue Anderson, Mark Mills, Jay Moore, Billy Walker, Matt Myers, and Jan Kyle
MINUTES – The Minutes from the Public Hearing held on May 9, 2016 and Minutes from the Regular Town Council Meeting held on May 9, 2016 were approved as written.
PARK BOARD – Patty Quick reported that she will have keys for the Council tomorrow. She updated the Council on projects going on at the park, which include: Painting and mulching. She would like to have concrete removed that has worked its way up through the ground from the old school. Jerry felt that he could dig some of it out and fill back with dirt. Patty requested that the 15mph sign be put back up at the corner of Perry and Clay. She said that the bikers she had mentioned before, may want to spend the night at the park June 18th. The Council feels like the decision is up to John. Jerry reported that he has a guy that can grind up the stumps at the park, but it will be up to them to have it removed.
ROSS STREET PROPERTY SALE– Jay reported that the sale of the property had been advertised and this was the 10th day following the advertisement. The Metzinger’s will have their attorney review the new contract that Jay developed which includes language concerning easements and who is responsible for moving the road on the property, as well as the maintenance of the road. The new contract can be signed at a meeting to be held on June 27th. Jay has a prior commitment and will most likely not be able to attend.
SPECIAL EXCEPTION 116 S. MAIN STREET– Jerry said he was good with it as long as they fix the building up nicely and keep the area cleaned up. John York, Blue Collar Auto, agreed and said they would have the hours set for 9am-6pm. Melinda Jobe made a motion to accept the written suggestions for granting the special exception. The motion was supported by Walt Minnick and carried with a unanimous vote.
ORDINANCE ESTABLISHING OPERATION PULL OVER FUND – A motion was made by Melinda Jobe to pass on 2nd & 3rd readings and to adopt Ordinance #2016-6-1 establishing a fund for Operation Pull Over on first reading. The motion was supported by Jerry Faucett and carried with a unanimous vote.
ORDINANCE ESTABLISHING A LOIT SPECIAL DISTRIBUTIONS FUND – A motion was made by Melinda Jobe to pass on 2nd & 3rd readings and to adopt Ordinance #2016-6-2 establishing a LOIT Special Distributions Fund on first reading. The motion was supported by Jerry Faucett and carried with a unanimous vote.
ALLEY BETWEEN W. MADISON & W. MONROE STREET– Jerry said that John had issued a ticket to Mike Wallace and the ticket had been thrown out. Ellen and Gary Jobe reported that Mike Wallace has sprayed weed killer and has killed a lot of their grass; now the dirt is washing away when it rains. He has also spray-painted different things that belong to them. The Jobe’s have had a survey of the property done. The survey shows that the trench Mike Wallace has dug to drain water from his property is actually on their property. They questioned if they could fill the hole in. Walt Minnick reported that Chip & Dann Mann have offered to purchase Mike Wallace’s property, but he has refused to sell it. Walt said he feels the next step that should be taken is to have the Health Department & Building Inspector come out to inspect the building (114 S. Main Street). Jerry asked Jay to do whatever it takes to resolve this issue. Gary Jobe reported that he had spoken with Council Members from Sheridan and they have dealt with Mike and the same issues.
UTILITIES – Billy reported that someone other than himself or Ellen had opened hydrants on Sunday without letting him know. Because of this, he had several complaints today from residents about their nasty water. Billy said he is willing to furnish water in emergency situations because he can make up for it, but he has a problem furnishing water for out of town pool fills or non-emergency situations. The issue is the pumping capacity at the water plant which is 80 gallons per minute. Jerry suggested that someone speak to the Fire Department and Carolyn McQuinn about the issues and that Billy needs to be notified when water is being used. He feels that the town has a good relationship with the Fire Department and would like to keep it that way. Melinda Jobe made a motion to no longer fill pools outside of city limits. Valerie Pearson supported the motion and it was carried with a unanimous vote. A motion was made by Melinda Jobe to pay Eco-Infrastructure Solutions in the amount of $3,235.00. The motion was supported by Valerie Pearson and carried with a unanimous vote. A motion was made by Melinda Jobe to pay Quality Repair Services in the amounts of $3,395.70 & $1,568.73. Walt Minnick supported the motion and it was carried with a unanimous vote. Walt Minnick made a motion to approve having Ortman put new motor in well #2 as long as there is enough money in the water fund. The estimate was for $7,125.00. Jerry Faucett supported the motion and it was carried with a unanimous vote. The invoice for Triad Associates for the Preliminary Engineering Report in the amount of $35,150.00 was tabled. Billy asked the Council to adopt an ordinance prohibiting people from blowing grass and debris into the streets because it is clogging storm drains. Billy reported that John has said that it falls under state law. Billy feels like people have only had their hands slapped and he would like to see penalties and a local ordinance. Jay will look at Lafayette and W. Lafayette ordinances and work on an ordinance for Kirklin. The Council discussed an estimate for an alarm system at the WWTP from BL Anderson in the amount of $3,524.00. The proposal was tabled and can hopefully be added to the WWTP project as an amendment or change order.
POLICE DEPARTMENT – Matt mentioned that John has 3 military vehicles listed on Govdeals for sale. Melinda made a motion to adopt Resolution #2016-6-3 approving a transfer of $900.00 from the Gen Equipment Fund to General Equipment Repair Fund. Walt Minnick supported the motion and it was carried with a unanimous vote.
LEAK ADJUSMENTS & POOL FILL ADJUSTMENTS –A motion was made by Melinda Jobe to approve pool fill adjustments for: Dee McDaniels, David Lafferty, Kevin & Sherry Lunsford, & Tammy Allen. Leak adjustments for: Richard Sowers, Lindsey Gilhousen, & Jason Moore, and one billing adjustment for Melissa Weber. The motion was supported by Valerie Pearson and carried with a unanimous vote.
QUOTE FROM M & J – A motion was made by Melinda Jobe to approve a quote from M & J Woodworking in the amount of $364.42 to make shelves and a table for the Utility Clerk’s Office. The motion was supported by Valerie Pearson and carried with a unanimous vote
CLINTON COUNTY COMMUNITY PROMOTION GRANT – A motion was made by Walt Minnick to approve applying for a grant in the amount of $500.00 through the CC Community Promotion Grant Program. The motion was supported by Melinda Jobe and carried with a unanimous vote.
2017 BUDGET MEETING – A meeting to work on the 2017 Budget was scheduled for Monday, June 27, 2016 at 7:00pm.
VACANCY ON THE TOWN COUNCIL DECLARED – Walt Minnick explained that the Council needed to officially declare a vacancy on the Town Council due to Doug O’Connor moving out of state. A motion was made by Melinda Jobe to declare that a vacancy exists on the Kirklin Town Council. The motion was supported by Valerie Pearson and carried with a unanimous vote.
FIRE HYDRANTS – The Council discussed fire hydrants repairs. Two estimates were received from Russell Excavating. One estimate is for the replacement of a fire hydrant, with Russell Excavating providing the materials and labor is for $5,010.00. Jerry asked Shawn for a bid, but he is too busy. The town could provide the materials and the estimate for labor alone is $1,875.00. Billy has a quote from Utility Supply to purchase a fire hydrant, the price is $2,634.96. No decision was made.
DRAINAGE TILE ON HARRISON STREET– Russell excavating gave an estimate to replace aprox. 250 ft. of 15” double-wall drainage tile on Harrison Street in the amount of $15,322.00. A motion was made by Melinda Jobe to allow Russell Excavating to do the work on the drain and accept his quote in the amount of $15,322.00. Walt Minnick supported the motion and it was carried by a unanimous vote.
NEW SIDEWALK – The Council discussed how to go about getting a sidewalk put in from the Valero Station to the Assembly of God Church for the safety of kids in that area.