If the exhibitor requires the assistance of a forklift to un-load or to move your trailer, they will be required to pay a forklift fee of $50. They can arrange for the use of the forklift on-site at the Full Circle table inside the Event Office based on availability.
ICE & WATER
VENDORS: included in registration:
ONE free 10 lb bag of ice per vendor per day and six bottles of water will be delivered 30 minutes after the rally opens each day. (Vendors should be in booth then.)
Additional bags of Ice 10lb. Bag = $4
Additional Water can be picked up in Event Office Free of Charge.
Person Responsible: Chuck
Check in at Event Office
Wednesday, 7am; Thursday, 7am
Show Office: Chuck
Show Office: Regina
Show Office : Laurie
Computer with ACT access
Vendor Check-In Signs
Trailer Parking flyer
2016 VSRA Binder
Equipment Order Binder
Exhibitor Check-In Checklist
Vendor Packet (Katie to assemble)
Welcome Letter - move in and move out info trailer parking info
Advance Orders – Check-In after 5pm and Onsite Orders
Deliver by FCE from 6pm - 9pm, first-come, first served
Thursday, September 29th
Advance Orders – Check-In before 10am
Deliver by FCE from 10am – 11am
Advance Orders – Check-In 10am – 12pm
Deliver by FCE from 12pm – 1pm
Advance Orders – Check-In 12pm – 2pm and Onsite Orders
Deliver by FCE from 2pm – 3pm, first-come, first served
FCE will staff the storage area during vendor move-in hours. If a vendor wants to hand-carry their rental items to their booth they can check-in the FCE staff and sign the furniture out.
On- Site Tent Orders need to be approved prior to purchasing based on FCE stock/availability.
Tables and Chairs need to be approved prior to purchase based on ConvExx's stock/ availability.
All electrical orders can be filled on site.
Vendor Rig & Trailer Check-In Times
Person Responsible: MC
Tuesday (Rigs & Trailers Only Appt.)……….. 8:00am - 5:00pm
Wednesday (Rigs & Trailers Only Appt.)…… .8:00am – 11:00am
Vendors can use their own stakes, but are not required to stake their tent. Vendors are responsible for repairing/patching of stake holes. See the order form from Full Circle Event to order stake patching in advance. All Tents must be weighted down with stakes or weights.
Vendors are permitted to use their own UL approved generators.
There is no overnight sleeping in RV’s or trailers at Rally Central.
Service animals must have proper I.D. or permit info.
Vendor Space Assignment
Priority space assignment was given to 2014 vendors. Vendor Space Rental Agreement and deposit must have been received by 12/01/2014 for priority assignment prior to new vendors. Space is assigned on a first-come first-served basis. Space assignments will be given to vendors upon arrival at the Event.
Person Responsible: KG
The VIP area will be available for VIPS to use throughout the day to sit down in the shade.
North Lot - Specified area underneath tent, will be blocked off with signage for VIPs only, will be controlled by a guard for the length of show hours
*Please keep an eye out for funky one of a kind furniture (chairs and tables), and board games*
Volunteers - Groups
Person Responsible: KG
Groups contacted include : High school clubs, high school sports, parent booster clubs, sororities and fraternities
Groups will be compensated for their time with money (lump sum)
Shifts will include bag stuffing, greeters, street control, and parking helpers
Groups interested in working the event need to contact Katie at Kgruenberg@convexx.com
Help place materials in registration bag
Greet attendees and direct them to various locations
Explain to them any new information about their shift or answer questions they may have
Confirm where and when they are to report, and that they must check in with LVBF staff to get their hours recorded
Volunteers - Motorcycle Volunteers
Person Responsible: Casie
Register: www.LasVegasBikFest.com and click on Volunteers.
What they receive:
The volunteers work 4 hour shifts to receive:
free party pass registration
The volunteers work two 4 hour shifts to receive:
free ultimate pass registration
The shifts include line monitors, poker run attendants, hanging/removing signs, bike show helpers and greeters.
They first need to fill out the volunteer form on the LVBF website (www.lasvegasbikefest.com/volreg) and be approved by Casie Stock before they fill out an register on the website. If they have questions please have them email Casie at firstname.lastname@example.org.
Help Event Management hang banners around the event space