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December 2016


DATE ACTIVITY

Friday, December 01, 2016 Faculty Evaluations

Performance evaluations provided to Professional and Administrative Faculty by supervisor (based on current system)

Friday, December 01, 2016 Faculty Evaluations

Establish annual performance objectives for professional faculty (for next performance cycle 2017)
Friday, December 01, 2016 Admin. & Prof. Faculty Evaluations

Performance appraisals provided to Professional and Administrative Faculty by supervisor (based on current system)


Friday, December 02, 2016 Localities Budget

VP/FAS prepares estimates of budgets for localities using the appropriate formula.

Tuesday, December 06, 2016 Institutional Research Studies

D/IRPIE presents to president's staff preliminary report on research projects.

Friday, December 23, 2016 General

HOLIDAY (Christmas and New Year’s Week) - Break December 23 through December 30, 2016.
Monthly Calendar

January 2017


DATE ACTIVITY

Friday, January 06, 2017 Shared Governance

President distributes to all faculty and staff addendum list of all standing and ad hoc committees.

Friday, January 06, 2017 Organizational Charts

Human Resources Officer submits current organizational charts to the VCCS.

Monday, January 9, 2017 Spring classes begin


Monday, January 9, 2017 Promotions (Teaching Faculty)

Eligible faculty submit letters to dean/supervisor requesting consideration for promotion.

Wednesday, January 11, 2016 Promotions (Teaching Faculty)

Deans forward to VPISS lists of eligible faculty who wish to be considered for promotion. Faculty requests for consideration should accompany lists.

Friday, January 13, 2017 Promotions (Teaching Faculty)

VP/ISS forwards letter to Human Resources Office listing all eligible faculty for promotion.

Monday, January 16, 2017 Faculty Evaluations



Completed performance appraisals provided to HR office

Monday, January 16, 2017 General

HOLIDAY (Martin Luther King Day).

Tuesday, January 17, 2017 Promotions (Teaching Faculty)

President establishes ad hoc committee on Promotions (Teaching Faculty).
Monthly Calendar

January 2017 (cont’d)

DATE ACTIVITY

Wednesday, January 18, 2017 Physical Inventory

Business Office sends supervisors notice for physical inventory.

Friday, January 20, 2017 Promotions (Teaching Faculty)

Deans/supervisors forward eligible faculty members' portfolios and professional files to Human Resources Office to be placed with personnel file. Deans forward recommendations to VPISS.
Friday, January 20, 2017 Promotions (Teaching Faculty)

DEADLINE for consideration of promotion portfolios due in deans' / supervisors' offices.

Friday, January 20, 2017 Promotions (Teaching Faculty)

VP/ISS forwards faculty member requests for consideration, supervisor recommendations, and criteria forms to the Human Resources Office.

Monday, January 23, 2017 Admin. & Prof. Faculty Promotions

Supervisors contact administrative faculty eligible for promotion.

Tuesday, January 24, 2017 Promotions (Teaching Faculty)

Human Resources sends faculty personnel/professional files to President’s Office for committee review. Files (in storage box) include state application, resume, official transcripts, and letters of recommendation, evaluations, and all appointment forms.

Tuesday, January 24, 2017 Faculty Educational/Sabbatical Leave

DEADLINE for both teaching and administrative faculty to submit formal applications for educational leave or sabbaticals.


Wednesday, January 25, 2017 Curriculum Advisory Committees

VP/ISS notifies instructional divisions to nominate new and continuing members for three-year terms.


Monthly Calendar

January 2017 (cont’d)

DATE ACTIVITY
Friday, January 27, 2017 Localities Budget

VP/FAS responds to localities as requests for budgets are received.


Friday, January 27, 2017 Admin. & Prof. Faculty Promotions

DEADLINE for claiming eligibility for or requesting removal from consideration for promotion.

Monday, January 30, 2017 Admin. & Prof. Faculty Promotions

If qualified administrative faculty candidates seek promotion, President establishes ad hoc committee on administrative faculty promotions. DATE MAY VARY AND COMMITTEE MAY BE APPOINTED EARLIER.

Monday, January 30, 2017 Faculty Educational/Sabbatical Leave

VP/ISS appoints ad hoc committee for eligible teaching faculty candidates for educational leave or sabbaticals (see Faculty Handbook, Section 8).

Monthly Calendar


February 2017


DATE ACTIVITY

Wednesday, February 01, 2017 Faculty Educational/Sabbatical Leave

President appoints ad hoc committee for eligible administrative faculty candidates for educational leave or sabbaticals.
Wednesday, February 01, 2017 Prof. & Admin. Faculty Evaluations

Mid-year review


Friday, February 10, 2017 Local Funds/Auxiliary Enterprise

DUE DATE: Budget requests for local funds budgets submitted to VP/FAS.

Friday, February 10, 2017 Admin. & Prof. Faculty Promotions

Supervisors submit recommendations to President concerning administrative faculty promotions.

Monday, February 13, 2017 Admin. & Prof Faculty Rewards

Vice President of Instruction and Student Services solicits nominations for faculty rewards

Monday, February 13, 2017 Faculty Rewards

Vice President of Instruction and Student Services solicits nominations for faculty rewards

Monday, February 13, 2017 Faculty Educational/Sabbatical Leave

Ad hoc committee considering educational leave and sabbaticals for teaching faculty makes recommendations to VP/ISS.

Monday, February 13, 2017 Local Funds/Auxiliary Enterprise

VP/FAS prepares and distributes expected revenues to budget users.


Friday, February 17, 2017 Admin. & Prof. Faculty Promotions

President refers recommendations to ad hoc committee.


Friday, February 17, 2017 Faculty Educational/Sabbatical Leave

Ad hoc committee considering educational leave and sabbaticals for administrative faculty makes recommendations to President.



Monthly Calendar

February 2017 (cont’d)

DATE ACTIVITY
Monday, February 20, 2017 Organizational Charts

Organizational charts approved by the president and added to the files of the FACULTY HANDBOOK, the CLASSIFIED STAFF HANDBOOK, and the PVCC FACTBOOK.

Friday, February 24, 2017 Faculty Educational/Sabbatical Leave

VP/ISS makes recommendations concerning educational leave and sabbaticals for teaching faculty to President.

Friday, February 24, 2017 Promotions (Teaching Faculty)

Ad hoc committee makes recommendations to VP/ISS.

Tuesday, February 28, 2017 Admin. & Prof. Faculty Rewards

Nominations for faculty rewards returned to VP ISS


Tuesday, February 28, 2017 Faculty Rewards

Nominations for faculty rewards returned to VP ISS

Tuesday, February 28, 2017 Faculty Rewards

Faculty nominated for Faculty Rewards notified
Tuesday, February 28, 2017 Admin. & Prof. Faculty Rewards

Faculty nominated for Faculty Rewards notified


Monthly Calendar

March 2017


DATE ACTIVITY
Friday, March 03, 2017 Promotions (Teaching Faculty)

VP/ISS develops recommendations and sends these, along with committee recommendations, to President.

Friday, March 03, 2017 Faculty Educational/Sabbatical Leave

President announces educational leaves and sabbaticals approved for 2017-2018.

Monday, March 06, 2017 Spring Break (no classes March 6 through March 10, 2017).

Monday, March 13, 2017 Admin. & Prof. Faculty Promotions

Ad hoc committee makes recommendations to President. President takes action and informs administrative faculty of decision.

Wednesday, March 15, 2017 Promotions (Teaching Faculty)

President decides on promotions.

Friday, March 17, 2017 Textbook Selection

Deadline for Summer Semester textbook selection.

Friday, March 24, 2017 Promotions (Teaching Faculty)

President takes action and notifies candidates with regard to promotions. Proposals for new appointments/promotions forwarded through VP/ISS and supervisors; other appointment forms forwarded by Human Resources Office.
Wednesday, March 29, 2017 Admin. & Prof. Faculty Recognitions

Nominations for Administrative and Professional faculty recognitions due to VP ISS


Monthly Calendar

March 2017 (cont’d)

DATE ACTIVITY

Wednesday, March 29, 2017 Faculty Recognitions

Nominations for faculty recognitions due to VP ISS
Wednesday, March 29, 20176 Admin. & Prof. Faculty Rewards

Faculty portfolios due to VP-ISS


Wednesday, March 29, 20176 Faculty Rewards

Faculty portfolios due to VP-ISS


Wednesday, March 29, 2017 Promotions (Teaching Faculty)

Professional files are returned to appropriate offices upon completion of process for promotion.

Friday, March 31, 2017 Promotions (Teaching Faculty)

Human Resources Officer prepares appointment proposals for all faculty; VP/FAS verifies and forwards forms to President for signature.

Friday, March 31, 2017 Admin. & Prof. Faculty Rewards

VP-ISS submits portfolios to Promotions Committee

Friday, March 31, 2017 Faculty Rewards

VP-ISS submits portfolios to Promotions Committee


Friday, March 31, 2017 Admin. & Prof. Faculty Recognitions

VP-ISS submits nominations for recognitions to promotions Committee

Friday, March 31, 2017 Faculty Recognitions

VP-ISS submits nominations for recognitions to Promotions Committee




Monthly Calendar

April 2017


DATE ACTIVITY

Friday, April 07, 2017 Shared Governance

Instructional divisions hold elections for appointment to standing committees and ad hoc committees (TENTATIVE DATE; actual date is no later than the last division meeting of the year).

Friday, April 07, 2017 Textbook Selection

Deadline for Fall Semester textbook selection.

Friday, April 14, 2017 Local Funds/Auxiliary Enterprise

VP/FAS submits budgets to President for approval.
Friday, April 14, 2017 Awards & Recognitions

Retirees, professor emeriti, Distinguished Service Award recipient, SCHEV OFA nominee, et al, are recognized at the spring Awards and Recognition Ceremony

Friday, April 14, 2017 Localities Budget

VP/FAS prepares final localities budget and submits to President's staff for approval.

Monday, April 17, 2017 Working Calendar

D/IRPIE reminds President's Executive Staff that items to be added to or revised in the working calendar are due in one month.

Wednesday, April 19, 2017 Curriculum Advisory Committees

President submits list of names for membership on the curriculum advisory committees for College Board's approval.

Friday, April 21, 2017 Physical Inventory

DUE DATE: Completed inventories submitted to Business Office.


Monthly Calendar

April 2017 (cont’d)

DATE ACTIVITY

Monday, April 24, 2017 Shared Governance

President, vice presidents, and other responsible parties review all standing and ad hoc committees, evaluate reports for current year, make any needed changes in composition or purpose, develop charges for coming year, determine membership, and fill faculty, staff, and administrative vacancies.

Wednesday, April 26, 2017 Local Funds/Auxiliary Enterprise

VP/FAS presents budgets to College Board.
Monthly Calendar

May 2017


DATE ACTIVITY
Monday, May 1, 2017 Admin. & Prof. Faculty Recognitions

Recommendations for recognitions from Promotions Committee due to VP-ISS


Monday, May 1, 2017 Faculty Recognitions

Recommendations for recognitions from Promotions Committee due to VP-ISS

Monday, May 1, 2017 Admin. & Prof. Faculty Rewards

Recommendations for rewards from Promotions (Teaching Faculty) committee due to VP-ISS

Monday, May 1, 2017 Faculty Rewards

Recommendations for rewards from Promotions (Teaching Faculty) committee due to VP-ISS

Wednesday, May 03, 2017 Curriculum Advisory Committees

President notifies nominees of appointment and deans subsequently meet with nominees to discuss responsibilities and meeting schedules.

Tuesday, May 09, 2017 Localities Budget

VP/FAS submits budget to College Board for approval.

Thursday, May 11, 2017 Appointment, Rank, and Salary Proposals

Colleges receive expected salary guidelines from VCCS and information to complete faculty salary plan.

Monday, May 15, 2017 General

Faculty contract period for the academic year ends.

Monday, May 15, 2017 Admin. & Prof. Faculty Recognitions

Faculty receiving recognitions announced



Monthly Calendar

May 2017 (cont’d)

DATE ACTIVITY

Monday, May 15, 2017 Faculty Recognitions

Faculty receiving recognitions announced

Monday, May 15, 2017 Admin. & Prof. Faculty Rewards

Faculty receiving rewards announced

Monday, May 15, 2017 Faculty Rewards

Faculty receiving rewards announced
Monday, May 15, 2017 Admin. & Prof. Faculty Evaluations

Self-assessment given to Administrative and Professional Faculty member for evaluation

Monday, May 15, 2017 Admin. & Prof. Faculty Evaluations

Formative/ 360 feedback instrument given to selected sample (those Professional and Administrative Faculty Member supervise, peers, provides service to).

Friday, May 26, 2017 Working Calendar

DUE DATE: Items to be included in the president's working calendar submitted to D/IRPIE. Calendar will be published by early July.


Monday, May 29, 2017 General

HOLIDAY (Memorial Day Observed). No classes, offices closed.



Monthly Calendar

June 2017


DATE ACTIVITY
Thursday, June 01, 2017 Admin. & Prof. Faculty Evaluations

Administrative and Professional self-assessment returned to supervisor

Monday, June 05, 2017 Institutional Research Studies

D/IRPIE presents to president's staff final report on research projects.


Monday, June 05, 2017 Appointment, Rank, and Salary Proposals

VP/FAS forwards faculty employment contracts to President for review and signature.

Tuesday, June 06, 2017 Appointment, Rank, and Salary Proposals

Upon approval of faculty salary plan, Human Resources Officer prepares and submits faculty employment contracts to VP/FAS for review and verification.

Thursday, June 08, 2017 Appointment, Rank, and Salary Proposals

President's Office returns faculty employment contracts to Human Resources Officer for copying and distribution.

Tuesday June 13, 2017 Substantive Change Review of Distance Learning and Off Campus Sites

VP ISS and IRPIE offices review distance learning and all course offerings for next summer and fall and determine impact on programs not previously reported to SACS

Thursday, June 15, 2017 Admin. & Prof. Faculty Evaluations

Establish performance objectives for administrative and professional faculty (for upcoming performance year 2017-2018)

Thursday, June 15, 2017 Admin. & Prof. Faculty Evaluations

Performance evaluations due for Administrative and Professional faculty


Monthly Calendar

June, 2017 (cont’d)

DATE ACTIVITY

Friday, June 16, 2017 Local Funds/Auxiliary Enterprise

VP/FAS distributes budgets.

Friday, June 16, 2017 Working Calendar

Calendar published by D/IRPIE.

Friday, June 30, 2017 Appointment, Rank, and Salary Proposals

Human Resources Officer distributes faculty employment contracts to faculty.

Friday, June 30, 2017 Admin. & Prof. Faculty Evaluations

Completed performance evaluations received in HR Office

I-19

SECTION II - CALENDAR OF ACTIVITIES


Calendar of Activities

Academic Calendar


DATE ACTIVITY

Tuesday, September 06, 2016 Academic Calendar

VP/ISS plans, develops, and revises the college's academic calendars for 2018-2019.

Thursday, September 22, 2016 VP/ISS submits 2018-2019 academic calendar to C & I Committee for discussion and approval.

Monday, October 17, 2016 VP/ISS submits academic calendars for next two years to President's Staff for approval. After approval, calendars published as appropriate.

Calendar of Activities


Administrative & Professional Faculty Evaluations


DATE ACTIVITY
Monday, August 1 2016 Deadline for completed performance evaluations for 2015-2016 (based on current system)
Monday, August 1, 2016 Establish annual performance objectives for faculty (for next performance cycle 2016-2017)
Monday, August 15, 2016 Performance evaluations provided to Human Resources Office.

Friday, December 01, 2016 Establish annual performance objectives for faculty (for next performance cycle)


Wednesday, February 01, 2017 Mid-year review


Monday, May 15, 2017 Self-assessment given to Administrative and Professional Faculty member for evaluation

Monday, May 15, 2017 Formative/ 360 feedback instrument may be given to selected sample (those Professional and Administrative Faculty Member supervise, peers, provide service to)


Thursday, June 01, 2017 Administrative and Professional faculty self-assessment returned to supervisor.
Thursday, June 15, 2017 Performance evaluations due for Administrative and Professional faculty

Thursday, June 15, 2017 Establish performance objectives for administrative and professional faculty (for upcoming performance year 2017-2018))

Friday, June 30, 2017 Completed performance evaluations received in HR Office

Calendar of Activities

Administrative & Professional Faculty Promotions


DATE ACTIVITY

Thursday, October 21, 2016 President informs faculty of (1) intent to appoint ad hoc committee, (2) impending election of non-administrative faculty members, and (3) need for administrative faculty to maintain professional development files.

Monday, January 23, 2017 Supervisors contact administrative faculty eligible for promotion.

Friday, January 27, 2017 DEADLINE for claiming eligibility for or requesting removal from consideration for promotion.

Monday, January 30, 2017 If qualified administrative faculty candidates seek promotion, President establishes ad hoc committee on administrative faculty promotions. DATE MAY VARY AND COMMITTEE MAY BE APPOINTED EARLIER.

Friday, February 10, 2017 Supervisors submit recommendations to President concerning administrative faculty promotions.

Friday, February 17, 2017 President refers recommendations to ad hoc committee.

Monday, March 13, 2017 Ad hoc committee makes recommendations to President. President takes action and informs administrative faculty of decision.




Calendar of Activities

Administrative and Professional Faculty Rewards


DATE ACTIVITY

Monday, February 13, 2017 Vice President of Instruction and Student Services solicits nominations for Administrative and Professional faculty rewards

Tuesday, February 28, 2017 Nominations for Administrative and Professional faculty rewards returned to VP ISS

Tuesday, February 28, 2017 Faculty nominated for Administrative and Professional faculty Rewards notified

Wednesday, March 29, 2017 Administrative and Professional faculty portfolios due to VP-ISS

Friday, March 31, 2017 VP-ISS submits portfolios to Promotions Committee

Monday, May 1, 2017 Recommendations for rewards from Promotions Committee due to VP-ISS

Monday, May 15, 2017 Administrative and Professional faculty receiving rewards announced




Calendar of Activities

Administrative and Professional Faculty Recognitions


DATE ACTIVITY

Wednesday, March 29, 2017 Nominations for faculty recognitions due to VP ISS

Friday, March 31, 2017 VP-ISS submits nominations for recognitions to Promotions (Teaching Faculty) Committee

Monday, May 1, 2017 Recommendations for recognitions from Promotions Committee due to VP-ISS

Monday, May 15, 2017 Faculty receiving recognitions announced
Calendar of Activities

Appointment, Rank, and Salary Proposals


DATE ACTIVITY

Thursday, May 11, 2017 Colleges receive expected salary guidelines from VCCS and information to complete faculty salary plan.

Monday, June 05, 2017 VP/FAS forwards faculty employment contracts to President for review and signature.

Tuesday, June, 06, 2017 Upon approval of faculty salary plan, Human Resources Officer prepares and submits faculty employment contracts to VP/FAS for review and verification.

Thursday, June 08, 2017 President's Office returns faculty employment contracts to Human Resources Officer for copying and distribution.

Friday, June 30, 2017 Human Resources Officer distributes faculty employment contracts to faculty.



Calendar of Activities

Awards & Recognitions


DATE ACTIVITY
Tuesday, August 16, 2016 Service Awards presented at Fall Convocation.
Friday, April 14, 2017 Retirees, professor emeriti, Distinguished Service Award recipient, SCHEV OFA nominee, et al, are recognized at the spring Awards and Recognition Ceremony

Calendar of Activities

Classified Staff Performance Evaluations


DATE ACTIVITY

Wednesday, August 03, 2016 Supervisors begin scheduling evaluations and holding conferences with classified staff.

Wednesday, August 03, 2016 Human Resources Officer notifies supervisors of upcoming classified staff evaluations, which must be completed between August 5 and October 31.

Friday, October 21, 2016 Deadline for submission of completed classified staff evaluations to Human Resources.



Calendar of Activities

Curriculum Advisory Committees


DATE ACTIVITY

Wednesday, January 25, 2017 VP/ISS notifies instructional divisions to nominate new and continuing members for three-year terms.

Wednesday, April 19, 2017 President submits list of names for membership on the curriculum advisory committees for College Board's approval.

Wednesday, May 03, 2017 President notifies nominees of appointment and deans subsequently meet with nominees to discuss responsibilities and meeting schedules.



Calendar of Activities

Faculty Educational/Sabbatical Leave


DATE ACTIVITY

Monday, November 14, 2016 President announces educational leaves and sabbatical openings for the following year.

Tuesday, January 24, 2017 DEADLINE for both teaching and administrative faculty to submit formal applications for educational leave or sabbaticals.

Monday, January 30, 2017 VP/ISS appoints ad hoc committee for eligible teaching faculty candidates for educational leave or sabbaticals (see Faculty Handbook, Section 8).

Wednesday, February 01, 2017 President appoints ad hoc committee for eligible administrative faculty candidates for educational leave or sabbaticals (see Faculty Handbook, Section 8).

Monday, February 13, 2017 Ad hoc committee considering educational leave and sabbaticals for teaching faculty makes recommendations to VP/ISS.

Friday, February 17, 2017 Ad hoc committee considering educational leave and sabbaticals for administrative faculty makes recommendations to President.

Friday, February 24, 2017 VP/ISS makes recommendations concerning educational leave and sabbaticals for teaching faculty to President.

Friday, March 03, 2017 President announces educational leaves and sabbaticals approved for 2017-2018.


Calendar of Activities

Faculty Evaluations


DATE ACTIVITY
Friday, December 01, 2016 Performance evaluations provided to Professional Faculty by supervisor (based on current system)
Friday, December 01, 2016 Establish annual performance objectives for professional faculty (for next performance cycle 2017)
Tuesday, January 17, 2017 Completed Performance evaluations provided to HR office

Calendar of Activities

Faculty Recognitions


DATE ACTIVITY

Wednesday, March 29, 2017 Nominations for faculty recognitions due to VP ISS

Friday, March 31, 2017 VP-ISS submits nominations for recognitions to Promotions (Teaching Faculty) Committee

Monday, May 1, 2017 Recommendations for recognitions from Promotions Committee due to VP-ISS

Monday, May 15, 2017 Faculty receiving recognitions announced

Calendar of Activities

Faculty Rewards


DATE ACTIVITY

Monday, February 13, 2017 Vice President of Instruction and Student Services solicits nominations for faculty rewards

Tuesday, February 28, 2017 Nominations for faculty rewards returned to VP ISS

Tuesday, February 28, 2017 Faculty nominated for Faculty Rewards notified

Wednesday, March 29, 2017 Faculty portfolios due to VP-ISS

Friday, March 31, 2017 VP-ISS submits portfolios to Promotions Committee

Monday, May 1, 2017 Recommendations for rewards from Promotions Committee due to VP-ISS

Monday, May 15, 2017 Faculty receiving rewards announced



Calendar of Activities

General


DATE ACTIVITY

Tuesday, August 16, 2016 Nine-month faculty contract period for the academic year begins.

Monday, September 06, 2016 Labor Day Holiday – No Classes, offices closed.

Monday, October 10, 2016 Fall Break (no classes October 10 through October 11, 2016).

Wednesday, November 23, 2016 Thanksgiving Break (begins on November 23 (half-day) and runs through November 25, 2016)

Friday, December 23, 2016 HOLIDAY (Christmas and New Year’s Week) - Break begins December 23 and runs through December 30, 2016.

Monday, January 9, 2017 Spring classes begin

Monday, January 16, 2017 HOLIDAY (Martin Luther King Day).

Monday, March 6, 2017 Spring Break (no classes March 6 through March 10, 2017).

Monday, May 15, 2017 Faculty contract period for the academic year ends.

Monday, May 29 2017 HOLIDAY (Memorial Day Observed). No classes, offices closed.

Calendar of Activities

Institutional Research Studies


DATE ACTIVITY

Monday, July 25, 2016 President's staff discusses possible research needs for 2016-2017.

Monday, July 25, 2016 D/IRPIE presents to president's staff findings requiring action in 2016-2017 unit plans.

Tuesday, September 06, 2016 D/IRPIE presents written list of research projects compiled from earlier president's staff meeting, and president's staff discusses project, then prioritizes, taking into account resource and other issues.

Tuesday, December 06, 2016 D/IRPIE presents to president's staff preliminary report on research projects.

Monday, June 05, 2017 D/IRPIE presents to president's staff final report on research projects.



Calendar of Activities

Local Funds/Auxiliary Enterprise


DATE ACTIVITY

Friday, February 10, 2017 DUE DATE: Budget requests for local funds budgets submitted to VP/FAS.

Monday, February 13, 2017 VP/FAS prepares and distributes expected revenues to budget users.

Friday, April 14, 2017 VP/FAS submits budgets to President for approval.

Wednesday, April 26, 2017 VP/FAS presents budgets to College Board.

Friday, June 16, 2017 VP/FAS distributes budgets.



Calendar of Activities

Localities Budget


DATE ACTIVITY

Friday, December 02, 2016 VP/FAS prepares estimates of budgets for localities using the appropriate formula.

Friday, January 27, 2017 VP/FAS responds to localities as requests for budgets are received.

Friday, April 14, 2017 VP/FAS prepares final localities budget and submits to President's staff for approval.

Tuesday, May 09, 2017 VP/FAS submits budget to College Board for approval.

Calendar of Activities

Promotions (Teaching Faculty)


DATE ACTIVITY

Tuesday, August 16, 2016 At division meetings held during fall convocation week, divisions will determine their representation on Promotions (Teaching Faculty) Committee.

Monday, October 03, 2016 Human Resources Officer prepares list of faculty including current appointments and ranks. List forwarded to VPISS and deans/unit supervisors to determine eligibility for promotions.

Monday, October 24, 2016 President informs faculty of (1) intent to appoint Promotions (Teaching Faculty) Committee, (2) impending election of divisional representatives, and (3) need for faculty to maintain professional development files.

Friday, November 18, 2016 Deans/supervisors notify, in writing, all faculty eligible for promotion. Supervisors inform eligible faculty to update professional files and review their personnel files.

Monday, January 09, 2017 Eligible faculty submit letters to dean/supervisor requesting consideration for promotion.

Wednesday, January 11, 2017 Deans forward to VPISS lists of eligible faculty who wish to be considered for promotion. Faculty requests for consideration should accompany lists.

Friday, January 13, 2017 VP/ISS forwards letter to Human Resources Office listing all eligible faculty for promotion.



Calendar of Activities

Promotions (Teaching Faculty) (cont’d)


DATE ACTIVITY

Friday, January 20, 2017 DEADLINE for consideration for appointment or promotion portfolios due in deans' / supervisors' offices.

Friday, January 20, 2017 Deans/supervisors forward eligible faculty members' portfolios and professional files to Human Resources Office to be placed with personnel file. Deans forward recommendations to VPISS.

Friday, January 20, 2017 VP/ISS forwards faculty member requests for consideration, supervisor recommendations, and criteria forms to the Human Resources Office.

Tuesday, January 24, 2017 Human Resources sends faculty personnel/professional files to President’s Office for committee review. Files (in storage box) include state application, resume, official transcripts, and letters of recommendation, evaluations, and all appointment forms.

Friday, February 24, 2017 Ad hoc committee makes recommendations to VP/ISS.

Friday, March 03, 2017 VP/ISS develops recommendations and sends these, along with committee recommendations, to President.

Wednesday, March 15, 2017 President decides on promotions



Calendar of Activities

Promotions (Teaching Faculty) (cont’d)


DATE ACTIVITY

Friday, March 24, 2017 President takes action and notifies candidates with regard to promotions. Proposals for new promotions forwarded through VP/ISS and supervisors; other appointment forms forwarded by Human Resources Office.

Wednesday, March 29, 2017 Professional files are returned to appropriate offices upon completion of process of promotion.

Friday, March 31, 2017 Human Resources Officer prepares appointment proposals for all faculty; VP/FAS verifies and forwards forms to President for signature.



Calendar of Activities

Organizational Charts


DATE ACTIVITY

Friday, November 04, 2016 Human Resources Office reminds President's Staff that organizational charts should be revised to reflect the current organization of the college for submission to the VCCS in January and asks that revisions/additions be submitted to Human Resources Officer.

Friday, January 06, 2017 Human Resources Officer submits current organizational charts to the VCCS.

Monday, February 20, 2017 Organizational charts approved by the president and added to the files of the FACULTY HANDBOOK, the CLASSIFIED STAFF HANDBOOK, and the PVCC FACTBOOK.



Calendar of Activities

Physical Inventory


DATE ACTIVITY
Monday, November 21, 2016 Business Office returns revised inventories to supervisors.

Wednesday, January 18, 2017 Business Office sends supervisors notice for physical inventory.

Friday, April 21, 2017 DUE DATE: Completed inventories submitted to Business Office.
Calendar of Activities

Shared Governance


DATE ACTIVITY

Monday, August 01, 2016 President distributes to all faculty and staff a list of all standing and ad hoc committees.

Wednesday, September 14, 2016 Vice Presidents fill student vacancies in standing committees.

Friday, January 06, 2017 President distributes to all faculty and staff addendum list of all standing and ad hoc committees.

Friday, April 07, 2017 Instructional divisions hold elections for appointment to standing committees and ad hoc committees (TENTATIVE DATE; actual date is no later than the last division meeting of the year).

Monday, April 24, 2017 President, vice presidents, and other responsible parties review all standing and ad hoc committees, evaluate reports for current year, make any needed changes in composition or purpose, develop charges for coming year, determine membership, and fill faculty, staff, and administrative vacancies.

Calendar of Activities

Substantive Change Review of Distance Learning and Off Campus Sites


DATE ACTIVITY

Tuesday, June 13, 2017 VP ISS and IRPIE offices review distance learning and all course offerings for next summer and fall and determine impact on programs not previously reported to SACS

Monday, September 26, 2016 VP ISS and IRPIE offices review distance learning and all course offerings for next spring and determine impact on programs not previously reported to SACS.

Calendar of Activities


Textbook Selection


DATE ACTIVITY
Friday, October 14, 2016 Deadline for Spring Semester textbook selection.

Friday, March 17, 2017 Deadline for Summer Semester textbook selection.

Friday, April 07, 2017 Deadline for Fall Semester textbook selection.

Calendar of Activities

Working Calendar


DATE ACTIVITY

Monday, April 17, 2017 D/IRPIE reminds President's Executive Staff that items to be added to or revised in the working calendar are due in one month.



Friday, May 26, 2017 DUE DATE: Items to be included in the president's working calendar submitted to D/IRPIE. Calendar will be published by early July.

Friday, June 16, 2017 Calendar published by D/IRPIE.
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