Working calendar



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TABLE OF CONTENTS


INTRODUCTION 3

SECTION I - MONTHLY CALENDAR 5

SECTION II - CALENDAR OF ACTIVITIES 27














INTRODUCTION

The working calendar is one element of Piedmont Virginia Community College’s planning process. It is an annual short-range planning and management tool for important tasks at the college. Twenty major task categories have been identified and for each one key dates and activities are listed. In cases where PVCC administrators are responsible for initiating an activity, they are also listed by abbreviated title. Lead office for each major task category is given in the following table:




Major Task Category

Lead Office

Shared Governance

Assistant to the President

Physical Inventory

Business Manager

Institutional Research Studies

Director IRPIE

Substantive Change Review of Distance Learning and Off Campus Sites

Director IRPIE

Working Calendar

Director IRPIE

Awards & Recognitions

Director of HR

Classified Staff Performance Evaluations

Director of HR

General

Director of HR

Promotions (Teaching Faculty)

Director of HR

Organizational Charts

Director of HR

Academic Calendar

Vice President for Instruction & Student Services

Admin. & Prof. Faculty Evaluations

Vice President for Instruction & Student Services

Admin. & Prof. Faculty Promotions

Vice President for Instruction & Student Services

Admin. & Prof. Faculty Recognitions

Vice President for Instruction & Student Services

Admin. & Prof. Faculty Rewards

Vice President for Instruction & Student Services

Curriculum Advisory Committees

Vice President for Instruction & Student Services

Faculty Educational/Sabbatical Leave

Vice President for Instruction & Student Services

Faculty Recognitions

Vice President for Instruction & Student Services

Faculty Rewards

Vice President for Instruction & Student Services

Textbook Selection

Vice President for Instruction & Student Services

Appointment, Rank, and Salary Proposals

Vice President, Finance & Administrative Services

Local Funds/Auxiliary Enterprise

Vice President, Finance & Administrative Services

Localities Budget

Vice President, Finance & Administrative Services

The working calendar is divided into two sections. The first displays all activities in chronological (date) order. This section is useful for reviewing key events and tasks during any particular period of time. The second section displays all major task categories in alphabetical order. Under each task, activities are shown in chronological order. This section is useful for reviewing particular tasks and what is involved in accomplishing them.


All dates in the working calendar are “working” dates established primarily for planning purposes and are subject to modification based upon external constraints.
The working calendar is maintained and published annually by the Office of Institutional Research, Planning, and Institutional Effectiveness.
NOTE: The following abbreviations are used in this working calendar:

VP/FAS Vice President for Finance and Administrative Services

VP/ISS Vice President for Instruction and Student Services

D/IRPIE Director of Institutional Research, Planning, and Institutional Effectiveness


SECTION I - MONTHLY CALENDAR



Monthly Calendar

July 2016


DATE ACTIVITY
Monday, July 25, 2016 Institutional Research Studies

D/IRPIE presents to president's staff findings requiring action in 2016-2017 unit plans.

Monday, July 25, 2016 Institutional Research Studies

President's staff discusses possible research needs for 2016-2017.




Monthly Calendar

August 2016


DATE ACTIVITY

Monday, August 01, 2016 Shared Governance

President distributes to all faculty and staff a list of all standing and ad hoc committees.
Monday, August 01, 2016 Admin. & Prof. Faculty Evaluations

Deadline for completed performance evaluations for 2015-2016 (based on current system)

Monday, August 01, 2016 Admin. & Prof. Faculty Evaluations

Establish annual performance objectives for faculty (for next performance cycle 2016-2017)

Wednesday, August 03, 2016 Classified Staff Performance Evaluations

Human Resources Officer notifies supervisors of upcoming classified staff evaluations, which must be completed between August 6 and October 30.

Wednesday, August 03, 2016 Classified Staff Performance Evaluations

Supervisors begin scheduling evaluations and holding conferences with classified staff.

Monday, August 15, 2016 Admin. & Prof. Faculty Evaluations

Performance evaluations provided to Human Resources Office.

Tuesday, August 16, 2016 General

Nine-month faculty contract period for the academic year begins.

Tuesday, August 16, 2016 Awards & Recognitions

Service Awards presented at Fall Convocation.

Tuesday, August 16, 2016 Promotions (Teaching Faculty)

At division meetings held during fall convocation week, divisions determine representation on the Promotions (Teaching Faculty) Committee.



Monthly Calendar

September 2016


DATE ACTIVITY
Monday, September 05, 2016 General

Labor Day – No classes/Offices are closed.

Tuesday, September 06, 2016 Institutional Research Studies

D/IRPIE presents written list of research projects compiled from earlier president's staff meeting, and president's staff discusses project, then prioritizes, taking into account resource and other issues.

Tuesday, September 06, 2016 Academic Calendar

VP/ISS plans, develops, and revises the college's academic calendar for 2018-2019.

Wednesday, September 14, 2016 Shared Governance

Vice Presidents fill student vacancies in standing committees.

Thursday, September 22, 2016 Academic Calendar

VP/ISS submits 2018-2019 academic calendar to C & I Committee for discussion and approval.

Monday, September 26, 2016 Substantive Change Review of Distance Learning and Off Campus Sites

VP ISS and IRPIE offices review distance learning and all course offerings for next spring and determine impact on programs not previously reported to SACS.


Monthly Calendar

October 2016


DATE ACTIVITY
Monday, October 03, 2016 Promotions (Teaching Faculty)

Human Resources Officer prepares list of faculty including current appointments and ranks. List forwarded to VPISS and deans/unit supervisors to determine eligibility for new promotions.


Monday, October 10, 2016 General

Fall Break (no classes October 10 through October 11, 2016).

Friday, October 14, 2016 Textbook Selection

Deadline for Spring Semester textbook selection.

Monday, October 17, 2016 Academic Calendar

VP/ISS submits academic calendars for next two years to President's Staff for approval. After approval, calendars published as appropriate.


Thursday, October 21, 2016 Admin. & Prof. Faculty Promotions

President informs faculty of (1) intent to appoint ad hoc committee, (2) impending election of non-administrative faculty members, and (3) need for administrative faculty to maintain professional development files.
Friday, October 21, 2016 Classified Staff Performance Evaluations

Deadline for submission of completed classified staff evaluations to Human Resources.


Monday, October 24, 2016 Promotions (Teaching Faculty)

President informs faculty of (1) intent to appoint Promotions (Teaching Faculty) Committee, (2) impending election of divisional representatives, and (3) need for faculty to maintain professional development files.

Monthly Calendar

November 2016


DATE ACTIVITY
Friday, November 04, 2016 Organizational Charts

Human Resources Office reminds President's Staff that organizational charts should be revised to reflect the current organization of the college for submission to the VCCS in January and asks that revisions/additions be submitted to Human Resources Officer.


Monday, November 14, 2016 Faculty Educational/Sabbatical Leave

President announces educational leaves and sabbatical openings for the following year.


Friday, November 18, 2016 Promotions (Teaching Faculty)

Deans/supervisors notify, in writing, all faculty eligible for promotion. Supervisors inform eligible faculty to update professional files and review their personnel files.
Monday, November 21, 2016 Physical Inventory

Business Office returns revised inventories to supervisors.

Wednesday, November 23, 2016 General

Thanksgiving Break (begins on November 23 and runs through November 25, 2016)



Monthly Calendar
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