Uw cataloguing Dept. Policies and Procedures Manual Specific Cataloguing Policies Classification Manual



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UW Cataloguing Dept. Policies and Procedures Manual

Specific Cataloguing Policies

Classification Manual


  1. Introduction

  2. General Policies

    1. Classification Practices

    2. Call Number

    3. Cuttering

    4. Dates

    5. Designations for Volume, Part, etc.

    6. Shelflisting Order

    7. Corrections

  3. Specific Policies

    1. Artists/Architects

    2. Bibliography

    3. Biography – Non-Literary Author

    4. Classical Authors

    5. Computers/Computer Systems

    6. Conferences

    7. Corporate bodies

    8. Criticism/Commentaries

    9. Editions

    10. Law (K Classification)

    11. Literary Authors

    12. Literature Tables

    13. Regions and Countries

    14. Supplementary Works

    15. Translations

4. Index

I. Introduction

This manual describes specific University of Waterloo Cataloguing

Department practices and policies regarding the application of

the Library of Congress classification scheme. These practices

and policies apply to the cataloguing of monographs only.

Government publications and UW theses are classified according to

the CODOC system.

The University of Waterloo applies only those sections of LC's

Subject cataloging manual : shelflisting which have been adapted

for local use and printed in this manual.

Examples in the manual should be considered as illustrative of a

particular point only. They may not be correct or appropriate

for current application.

II. General Policies


A. Classification Practices
1. Printed monographs: Printed monographs are classified

according to the Library of Congress classification scheme (LC),

with the following exceptions:
for: F1000-1140 use: FC
for: PQ3900-3919 use: PS8001-8599
for: PR9180-9199.3 use: PS8001-8599
for: PZ use: appropriate literature

schedule
for: Z5051-8999 use: appropriate subject

(subject bibliographies) schedule
for: Law use: detailed K classification,

if available, or skeleton K

(See: Law)
for: Maps use: G1000.3-3122

(i.e. class as atlases)


2. Government publications: Government publications (monographs

serials) located in a government publications collection are

classified according to the CODOC system. Government

publications located in a reference collection are classified

according to LC. Atlases and gazetteers located in the U.M.D.

Library are classified according to LC.

3. Microforms: Microforms located in a reference collection and

intended to be shelved with printed materials are classified

according to LC. Other microforms are assigned a code to

indicate format and a sequential number determined from the

shelflist at the time of cataloguing (i.e. the next number

available).


Format codes used are:
Microfiche:

MFCL - 10.5 x 14.8 cm.

MFC - 8 x 13 cm.

MED - 9 x 11.5 cm.


Microfilm:

MIC A - Monographs

MIC M - Manuscript collections

MIC R - Incomplete bibliographic items

MIC S - Serials-currently published

MIC SC - Serials-ceased publication

MIC SM - 16 mm. microfilms

MIC T - Theses


Micro-opaque:

MCD - 7 1/2 x 13 cm.

MPR - 14.8 x 23 cm. in boxes
4. CDROMs: CDROMs are classified according to LC.
5. Music CDs: Music CDs are assigned the format code "CDSC" and

a sequential number determined from the shelflist at the time of

cataloguing (i.e. the next number available).
6. Phonodiscs: Phonodiscs are assigned a code to indicate format

and content and a sequential number determined from the shelflist

at the time of cataloguing (i.e. the next number available).
Format codes used are:
REC D - Documentaries, history, speeches, etc.

REC L - Literature, e.g., drama, poetry, prose

readings

REC LA - Language, e.g., Spanish lessons, etc.

REC M - Music

REC ML - Music appreciation


7. Phonotapes: Phonotapes are assigned a code to indicate format

and content and a sequential number.
If the phonotape is an exact copy of an item the Library

holds on phonodisc, the code "PHT", followed by the same

content code as was assigned to the phonodisc, is used.

If the phonotape is a unique item, it is assigned the

format code "PHT" and a sequential number determined from

the shelflist at the time of cataloguing (i.e. the next

number available).

8. Scores: Scores are no longer catalogued for the UW

collection. Scores were assigned the format code "SCR" and a

sequential number determined from the shelflist at the time of

cataloguing.
B. Call Number
A Library of Congress call number usually consists of three

parts: class number, book number, and date.

The class number is determined by a cataloguer, using the Library

of Congress classification schedules, and is based upon the

primary subject matter of an item. It may include a sub-

arrangement (e.g. a topical cutter, a literary author cutter).


e.g. DA 980 SB413.A4 PR6023.A93

The book number is an alphabetizing combination of letters and

numbers that ensures correct alphabetic sequence and uniquely

identifies the item. The book number is usually based on the

first word (excluding non-filing characters) of the main entry

heading. It follows the class number and may be the first or

second cutter. The first cutter is preceded by a decimal point.


e.g. .B43 .I4E34

The call number of most monographs includes the copyright or

publication date. (See: Dates)

C. Cuttering
The filing position of a work is determined by using the

following table as guidance in creating the cutter. The cutter

is adjusted, as necessary, to file an entry alphabetically and to

allow room for subsequent interfiling entries.


Cutter Table

After initial vowels

for the second letter: b d l-m n p r s-t u-y

use number: 2 3 4 5 6 7 8 9


After initial letter S

for the second letter: a ch e h-i m-p t u w-z

use number: 2 3 4 5 6 7 8 9
After initial letters Qu

for the second letter: a e i o r t y

use number: 3 4 5 6 7 8 9

For initial letters

Qa-Qt, use: 2-29
After other initial consonants

for the second letter: a e i o r u y

use number: 3 4 5 6 7 8 9
For expansion:

for the letter: a-d e-h i-l m-o p-s t-v w-z

use number: 3 4 5 6 7 8 9
Surnames beginning with Mac, Mc, etc., are cuttered to file

alphabetically as they are spelled (e.g. MacKay .M245,

McCafferty .M334).

Acronyms and initialisms are cuttered to file at the beginning of

the appropriate alphabetic sequence (e.g. after A19).

The cutters, A12 - A19 are used when cuttering for Roman or

Arabic numbers or dates at the beginning of a title or other

entry. If, however, entries already in the shelflist have been

assigned "document numbers" (e.g., .A5 for the corporate heading

"United States..."), numerals are cuttered to file directly

behind those entries. When cuttering for the first numeral in a

class, choose a cutter toward the centre of the available span to

leave plenty of room for both larger and smaller numbers. Follow

this practice even with relatively low numbers since decimal

fractions are filed in numeric order before the number 1.

Similarly, titles or other entries beginning with a single letter

and a number are cuttered to file at the beginning of the

corresponding alphabetic section of the shelflist.


e.g. Main entry: C57 : distribution, power, and

regulating transformers.

Call number: TK2551.C15 1990
Main entry: M68000 8-/16-32- bit microprocessors.

Call number: QA76.8.M6895M25 1986

When an ampersand (&) must be taken into consideration in

cuttering, consider it to represent "and" or its equivalent in

the language of the heading or title. Ignore other symbols and

diacritics when cuttering.

The numbers 1 (one) and 0 (zero) are not used at the end of a

cutter. Very rarely, exceptions have been made for the use of 1

(one) in exceptionally tight areas of the shelflist when no other

method would permit the correct shelf order of materials.

The use of multiple digits is preferred in cutter numbers (i.e.

at least 2). If, however, LC has used a single digit, follow LC

practice.

Non-LC cutter numbers: To avoid a conflict with an LC-assigned

call number, an "x" is added to the last cutter of non-LC call

numbers and to locally-completed call numbers (i.e., to

incomplete LC numbers, changed LC numbers, NL numbers, numbers on

other copy, originally-assigned numbers). An "x" is not added to

numbers in the FC, PS8001-8599, or skeleton K classification

ranges. If, however, an "x" has already been incorrectly used

for another edition, etc., follow the pattern established in the

shelflist. If the last cutter number is derived from a table

(e.g. A6 = Selections), do not add an "x" to the cutter, even if

it follows a locally established author or artist number, etc.

Cutter numbers derived from tables: When a table provides a

cutter number or a span of cutter numbers for a particular

subject, follow the instructions in the table which corresponds

to the number span of the subject. Pay close attention to

instructions in footnotes.

For example: Wheat trade is classed in HD9049 .W3-5

This number comes from the span HD9030-9049 for Grain and hay.
HD Special industries and trades

Agricultural and other plant and animal

products. Food products 1/

9030-9049 Grain and hay

9049 Special products, A-Z - Continued

.O19-2 Oats

.Q55-552 Quinoa

.R8-9 Rye

.S59-6 Sorghum

.S8-82 Straw

.W3-5 Wheat

1/ For subarrangement, see tables, pp. 122-124


The footnote refers to tables on p. 122-124 of the schedule.

Since the number span for grain and hay is composed of 20

numbers, use table A. HD9049 is the last number in the span;

turn to the end of the table.


TABLES OF SUBDIVISIONS UNDER INDUSTRIES AND TRADES

(HD9000-9999)

Under each:

A B


(20 nos.) (11 nos.)

19 10 Special products, A-Z

Under each (Using successive cutter

numbers):

Four numbers:

.x Periodicals. Societies. Serials

.x2 General works. History

Including biography

.x3 Local, A-Z

.x4 Firms, A-Z

Three numbers:

.x Periodicals. Societies. Serials

.x2 General works. History

Including biography

.x3 Local, A-Z

Two numbers:

.x General works. History

Including biography

.x2 Local, A-Z

LC describes how to determine the span of numbers and how to

assign successive cutters.

The cutter numbers .W3-5 represent a 3 digit span. Use the

section which describes what to do when you have three numbers.

"x" represents the first number in the span. A serial on the

wheat trade would be classed in HD9049.W3 and cuttered for main

entry. A general history of the wheat trade would be classed in

HD9049.W4 and cuttered for main entry. A monograph on the wheat

trade in Canada would be classed in HD9049.W5C2. C2 is derived

from the cutter table for countries. (See: Regions and

Countries)



D. Dates
A publication date is added to most monographic call numbers.

For guidance, follow the examples and the exceptions below.

1. General: Unless a specific instruction below applies, add the

imprint date to the call number.


e.g. 260 $c In call no.

[1976?] use: 1976


1981, c1980 use: 1980
1990, c1969 use: 1969
1986, c1980 use: 1986

[1986 known to be a different edition]


1991, c1992 use: 1992
1979 [i.e. 1978] use: 1978
c1957 (on t.p. verso,

1980 printing) use: 1957


1979-1981 use: 1979
[197-] use: 197-
[19--?] use: 19--
2. Congress or conference heading: If the congress or conference

date is present in the main entry heading, use the date of the

congress or conference. Otherwise, use the imprint date.
3. Photocopy: If the item is a photocopy, add the imprint date

of the original work to the call number.


4. Facsimile edition: If the item is a facsimile or reprint

edition, add the imprint date of the original work, followed by

the date of the reproduction in parentheses, to the call number.
If the item is a reprint of more than one work, use the

imprint date of the first work.


5. Identical call numbers, different items: If the addition of

date to the call numbers of two different items is insufficient

to create a unique call number, add a work letter, beginning with

"a", to the date. When assigning a work letter to the date,

assign the next unused single letter.
e.g. PR6023.A93A7 1922

PR6023.A93A7 1922a


If all single work letters have been used, add double

letters to the date in the call number, such as: a ... z,

aa, ab, ac, ad, etc.

Do not accept a work letter received on copy without first

verifying the cutter number in the call number index. Use

a work letter only if it is required to distinguish between

two different items in the UW call number index and use the

next available [i.e. unused] letter.


6. Supplements, etc.: If the item is a supplement, or other

accompanying/related material, use the call number appropriate

for the parent item and add "Suppl.", or another appropriate

descriptor, to that call number. Do not add a date to the call

number after the descriptor unless necessary to distinguish

between two or more different items (e.g. different editions,

supplements with chronological designations).
e.g. HF5635.F537 1948 Suppl.

QD31.2.S438 1988 Solutions Manual


7. Classification subarranged by date: If an item is classed in

an area which is subarranged by date only, do not add another

date to the call number. Instead, if date alone doesn't make the

call number unique, add a work letter starting with "a" to the

date.
e.g. B1290 1970

B1290 1970a


If an item is classed in an area which is subarranged by

date and main entry, add the imprint date after the cutter

only when it is necessary to distinguish between editions

with otherwise identical numbers.

e.g. JL65 1980 .L36

JL65 1980 .L36 1983


If the item is a translation, use the date of the

translation.

Do not follow LC's practice of cuttering for the first

element of the main entry, disregarding title, and adding a

work letter to the imprint date to distinguish between

publications with the same main entry. Instead, use

successive cutters to uniquely identify each publication.
8. CAS items: If an item is classed as a CAS, add the imprint

date to the call number only if it is part of the CAS volume

numbering or if it is required to indicate a new edition.
e.g. 1980 no. 1 (no.1 issued each year)

no. 40 1982 (rev. ed. of no. 40)


9. Looseleaf publications: Add the publication date to the call

number of a looseleaf publication to which new or replacement

pages are added periodically only when the library will retain

more than one edition of the work.


When the library has an earlier edition of the work being

catalogued, it will usually be necessary to determine

whether or not the earlier edition will be retained. Refer

the question to the appropriate selector via your

supervisor.

10. Multi-volume sets: Add the date of the first volume

published to the call number for an

analysed or unanalysed multi-volume set. If the date of the

first volume published cannot be determined, use the date of the

first volume catalogued.



E. Designations for Volume, Part, etc.
For new multipart items, use the appropriate abbreviation for

designations appearing on the title page, etc. If no designation

appears on the item, supply an appropriate descriptor. Apply

this to items in SEP and CAS series. For PAS items, follow the

designation established by the serials cataloguer.

Use the abbreviations printed in the UW coding manual, appendix

G, and AACR2 rev., appendix B. For foreign language materials,

use the vernacular terminology appearing on the title page, etc.

Note that a maximum of 10 characters per word may be used.

For all established multipart items, follow the designation

pattern already established unless it is clearly wrong or the

numbering pattern has changed.

Spacing between volume designation and number:
1. When cataloguing an item in a new set, CAS, etc., or when

establishing a new numbering pattern, enter a space between

the volume designation and the volume number.

2. When cataloguing an item for which a spacing pattern has

already been established, follow that pattern unless the item

is part of a serial or multi-volume set within a CAS.

3. When cataloguing or adding a volume to a serial or multi-

volume set within a CAS, enter a space between the volume

designation and the volume number in all cases.

e.g. 090 $aQA76.S72x no. 1435, etc.

Shelf loc'n: QA76.S72x$dno. 1435
4. If an established pattern is changed, notify Record

Maintenance.



F. Shelflisting Order
When works of an individual author are filed in one class, they

are usually arranged in the order indicated in the table below.

Note that the following is applied only when it does not conflict

with any instructions or provisions in a particular schedule. It

may be possible to use only a portion of this table.
Preferred Shelflist Order - Individual Authors
Collected works By date .L54 1986

Translations By date .L5412-5419 1986


Selected works By date .L542 1986

Translations By date .L54212-54219 1986


Separate works By title

Original work Cutter and date .L55 1952


Edition Cutter and date .L55 1967
Facsimile or reprint Cutter and date of .L55 1952 (1989)

edition original with reprint

date in parentheses
Translation Cutter expanded by .L5513 1963

12-19 and date (English trans.)


Abridgement or Cutter expanded by .L552 1980

condensed version 2 and date .S6L552 1980


Translation of Cutter expanded by .L55213 1982

abridgement or 212-219 and date (English trans.)

condensed version
Selection Cutter expanded by .L5525 1981

25 and date .S6L5525 1981


Translation of Cutter expanded by .L552513 1982

selection 2512-2519 and date (English trans.)


Criticism Cutter expanded by .L553T5 1976

3 or 3-39 and date .S6L5537 1976


Biography and By author, A-Z .L56B78 1986

criticism

G. Corrections
When call number errors or problems are reported, the following

policies are applied:


1. If a call number is found to be incorrect, it will be

corrected immediately.


2. If classification numbers in the LC schedules have changed and

individual items are reported as problems, they will be corrected

as quickly as possible. If classification numbers in the LC

schedules have changed and large runs of items are reported as

problems, they will be corrected as time and maintenance

priorities permit.


3. If later editions are received and the call number differs

from that of earlier editions, the earlier editions will be

changed if:
a. The new call number is better. (See: Editions)
b. The new call number reflects an update to the schedule.
c. The earlier editions have a main entry which is incorrect

according to AACR2 rev. (e.g. editor, corporate body). These

will be corrected to reflect the AACR2 rev. choice of entry.
These changes are made as quickly as possible.
Note: We do not change the old numbers if the new call number is

meant to be used with items published after a certain date.


4. If a selector disagrees with a call number which was assigned

to an item, we may change the call number if a good case is made

for the change. These changes are made immediately.

III. Specific Policies
A. Artists/Architects

An individual artist is classed with the class of persons

representing the medium which reflects the subject of the work in

hand. Included as "artists" are people known by the specific

medium in which they normally work: painters, sculptors, etchers,

engravers, potters, architects, etc. Groups of individuals,

families, or firms may be interpreted as special artists.

Use the tables below to subarrange works by and about individual

artists throughout the N schedule. The Translation Table can be

applied to both Artist Tables. In Table V, apply it to .xA8-Z;

in Table VI, to .x3-39. Do not use the Translation Table with

the subarrangements of the Artist Tables that are prescribed by

date (i.e. .xA2 to .xA6-79 in Table V and .x to .x2 in Table VI).

Artist Table V


Use Table V for classes with the form caption "Special artists,

A-Z", with the first cutter designating the artist (e.g.

ND623.L5, Leonardo da Vinci) and the second cutter selected from

the subarrangement of the table.

Table V

(First cutter for artist)



.xA2.........Autobiography. By date

.xA3.........Letters. By date

.xA35........Speeches, essays, interviews, etc. of the artist.

By date


.xA4.........Reproductions (Collections).

By date


Including exhibition catalogs [even if m.e.

is not the artist]

.xA6-79......Individual works of art

Alphabetically by title of work of art and date

.xA8-Z.......Biography and criticism

Artist Table VI


Use Table VI for classes with the form caption "Special

countries", in which a three cutter span is assigned for

geographical areas (e.g. .P6-63 for Poland).

Other regions or countries, A-Z

Under each country (using three successive

cutter numbers):

(1) General works

(2) Local

(3) Special artists, A-Z

The second cutter represents a three cutter number span

prescribed by Table VI for special artists (e.g. A23-2339,

Aberdam, Alfred).

Table VI

(Second cutter for artist)

.x...........Autobiography, letters, speeches, essays,

interviews, etc. By date

.x2..........Reproductions. By date

Including collections, individual works

of art, exhibition catalogs [even if m.e.

is not the artist]

.x3-39.......Biography and criticism.

Alphabetically by author


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