State of Washington Current Contract Information Effective: May 4, 2009



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State of Washington

Current Contract Information

Effective: May 4, 2009


Contract Number:

09003 (replaces 00497)

Commodity code:

6520, 6521

Contract Title:

Dental Supplies & Instruments

Purpose:

Update discount and catalog information.

Original Award Date:

09/10/03

Current Contract Period:

10/01/08

through:

09/30/09

Contract Term:

Not to exceed six (6) years or 09/30/09

Contract Type:

This contract is designated as CONVENIENCE use.

Scope of contract


This contract is awarded to one contractor.

Primary user agency(ies):

Department of Corrections, Social & Health Services, Technical Colleges

For use by:

All State Agencies, Political Subdivisions of Washington and Oregon State, Qualified Non-profit Corporations, Materials Management Center, Participating Institutions of Higher Education (College and Universities, Community and Technical Colleges).

Contractor:

Henry Schein, Inc.

Contact:

Dotti DiSanti & Lisa Colleran

Address:

135 Duryea Road

Melville, New York 11747



Supplier No.:

W624

Phone:

800-851-0400 x 8741

Fed. I.D. No.:

11-3136595

FAX:

631-390-8173

Website address/catalog:

www.henryschein.com

Email:

Dotti.disanti@henryschein.com

Lisa.colleran@henryschein.com


This page contains key contract features. Find detailed information on succeeding pages. For more information on this contract, or if you have any questions, please contact your local agency Purchasing Office, or you may contact our office at the numbers listed below.


Contracts Specialist:

Roz Knox

Contracts Assistant:

Shawna Pettitt

Phone Number:

(360) 902-7489

Phone Number:

360-902-7342

Fax Number:

(360) 586-2426

Fax Number:

360 -586-2426

Email:

rknox@ga.wa.gov

Email:

spettit@ga.wa.gov


Visit our Internet site: http://www.ga.wa.gov/purchase


Products/Services available:

Disposable and reusable dental supplies & instruments

Ordering information:

See page 2 Note III

Ordering procedures:

See page 2 Note II

Contract exclusions:

Disposable Medial Gloves (Contract 14798)

Related product contracts:

Disposable Medial Gloves (Contract 14798)

Payment address:

Same as above

Order placement address:

Same as above (Customer Service Representatives will be assigned)

Minimum orders:

None

Delivery time:

3 to 5 days After Receipt of Order (ARO) for Stocked items and

2 to 6 weeks for Non Stock items.



Purchasing Card:

Accepted (Visa, MasterCard & American Express)

Payment terms:

NET 30 days

Shipping destination:

Free On Board (FOB) Destination

Freight:

Prepaid and included in unit pricing

Contract pricing:

See pages 3

Term worth:

$900,495.00

Current participation:

$0.00 MBE

$0.00 WBE

$ 900,495.00 OTHER

$0.00 EXEMPT

MBE 0%

WBE 0%

OTHER 100%

Exempt 0%


Notes:

  1. State Agencies: Submit Order directly to Contractor for processing. Political Subdivisions: Submit orders directly to Contractor referencing State of Washington contract number. If you are unsure of your status in the State Purchasing Cooperative call (360) 902-7415.

  2. Only authorized purchasers included in the State of Washington Purchasing Cooperative (WSPC) and State of Oregon Cooperative Purchasing Program (DASCPP/ORCPP) listings published and updated periodically by OSP and DAS may purchase from this contract. It is the contractor’s responsibility to verify membership of these organizations prior to processing orders received under this contract. A list of Washington members is available on the Internet https://fortress.wa.gov/ga/apps/coop/Default.aspx, and a list of the Oregon members is available at http://www.oregon.gov/DAS/SSD/SPO/docs/orcpp-member-list.pdf contractors shall not process state contract orders from unauthorized users.

  3. Contract Terms: This Document includes by reference all terms and conditions published in the original IFB, including Standard Terms and Conditions, and Definitions, included in the Competitive Procurement Standards published by OSP (as Amended).


Special Conditions:


  1. Effective, May 4, 2009 revise pricing discounts for Henry Schein to reflect current catalog and clarification for product discounts.

  2. Effective, October 1, 2008 through Sept. 31, 2009 the Dental Supplies & Equipment contract has been extended for its final term.

  3. Effective, October 1, 2007 this contract has been amended to reflect a 12 month extension, and the 157th Edition Catalog also becomes effective as of October 1, 2007. Also update contractors contact information. All other terms conditions and specifications remain unchanged.

  4. Effective, February 23, 2007, the contract specialist and contracts assistant information has been updated.

  5. Effective, October 1, 2006, this contract has been extended with all terms, conditions and specifications remaining unchanged. Also effective October 1, 2006 the current Henry Schein catalog is the 156th edition, March, 2006.

  6. Effective immediately Contractor contact information has been updated. Also, effective October 1, 2005, the current Henry Schein catalog is the 155th edition, March 2005.

  7. Effective October 1, 2005 this contract has been extended for an additional 12-month period with all terms, conditions, and specifications remaining unchanged.

  8. Effective October 1, 2003, this contract will replace Contract 00497 for Dental Supplies.

CATALOG DISCOUNT INFORMATION




CATEGORY 1, DISPOSABLE ITEMS

EXAMPLE: DENTAL PAPER PRODUCTS, COTTON GOODS, DENTAL CEMENTS, LINERS, ACRYLICS, ANESTHETICS NEEDLES, PINS, RUBBER DAM MATERIALS, SUTURES & NEEDLES, ENDODONIC SUPPLIES, CROWN SUPPLIES, WAXES, PREVENTATIVE MATERIALS, FINISHING AND POLISHING, DENTAL INFECTION CONTROL DEVICES, ETC.

22% OFF BEST PRICE

32-35% OFF MANUF. RETAIL




CATEGORY 2,

REUSABLE ITEMS



EXAMPLE: HANDPIECES INSTRUMENTS, BURS, BITS, AUTOCLAVES, LIGHT CURRING UNITS, ETC.

22% OFF BEST PRICE


CATEGORY 3

HOUSE BRANDS (IN ADDITION TO OTHER DISCOUNTS LISTED FOR EACH CATEGORY.)

22% OFF BEST PRICE


CATEGORY 4,

SPECIAL ORDERS



PERCENTAGE MARK-UP OVER COST FOR SPECIAL ORDERS.

22% OFF BEST PRICE




DATE OF CURRENT CATALOG:

159th EDITION – APRIL 2009

CONTRACT REQUIREMENTS


1. CATALOGS AND PRICE LISTS


The Contractor will provide the newest updated version of catalog(s) as they become available from the publisher to purchasers who have placed orders. The contractor will also provide a copy of the current price list or catalog to the Contract Specialist administering this contract. Failure to do so may be cause for finding the contractor to be in default of performance requirements.

Contractor will provide the most current published list price in effect at the time an order is received minus the discount bid or promotional price, whichever is less.

2. REPORTS

The contractor(s) must provide the following report(s) to Office of State Procurement.



Sales and Subcontractor Report

A quarterly Sales and Subcontractor Report (attached) shall be submitted in the format provided by the Office of State Procurement. You can get the report electronically at http://www.ga.wa.gov/PCA/forms/usage.doc. Total purchases for each State Agency, University, Community and Technical Colleges must be shown separately. Total purchases for all political subdivisions and non-profit organizations may be summarized as one customer. Additionally, all purchases by the State of Oregon or other purchasers must be reported as an aggregate total.

The report shall include sales information (Section A) and amounts paid to each subcontractor during the reporting period (Section B).

Reports should be rounded to nearest dollar. Contractors will be provided with all necessary sample forms, instructions, and lists. Reports are due thirty (30) days after the end of the calendar quarter, i.e., April 30th, July 31st, October 31st and January 31st.



Contract Specialist Required Report

This report will be designed by the Contract Specialist to obtain information needed for IFB design, contract negotiation, or any other SPO determined need.


SPECIAL TERMS & CONDITIONS

1. Customer Support


Contractor shall provide a toll free customer service/support telephone number. Contractor’s customer support personnel must be available for customer support during normal business hours (8:00 to 5:00 Pacific Time). Customer support shall provide, but not be limited to, such information as order status, product information, or technical support. Failure to have a toll free customer support number may be grounds for finding bid response non-responsive.

2. Online Ordering


Contractor shall have online ordering capabilities at time of bid opening (bid due date). End users of this contract shall be able to search Contractor’s website for dental supplies and products by description, category and/or part number.

3. Sales Representatives


If requested by the dental office or purchaser, a sales representative will work with them to establish an optimum inventory level and assist in order preparations. The sales representative will provide information to dental office or purchaser of new and updated products and techniques within the industry. The representative will be available via toll free number and email address.

4. Freight


All orders, including special orders and back ordered items, will be shipped FOB Destination, Freight Prepaid and Included in item pricing.

5. Packaging

Individual shipping cartons shall be labeled with the name of the ordering agency, order number, contract number, contractor, state stock numbers, and where applicable, date of manufacture, batch number, storage requirements, conditions, and recommended shelf life. Bidders are encouraged to offer product packaging with recycled content.

6. Special Orders


Contractor will notify purchasers if any items are not in stock items and require a special order. Purchasers will not be required to place special orders with Contractor.

7. Back Orders


Contractor will notify purchasers of items that will be back ordered. Unless specifically requested by purchaser, all back orders will be filled automatically without purchaser having to place an additional order or perform any follow up.

8. Substitutions


No substitutions will be allowed without specific permission from purchasers.

9. Returns


Within 30 days of receipt, any item may be returned with no restocking fee. If item is being returned due to Contractor error, Contractor will pay all shipping charges. If item was order incorrectly, the state will be responsible for shipping charges to return item only. Only new and unused items may be returned.

10. Discounts


Discounts bid must be applied to all items in the category. Offering multiple discounts within a category may be grounds for finding your response non-responsive or may result in contract termination.



Washington State Department of General Administration

Office of State Procurement, PO Box 41017, Olympia, WA 98504-1017
The State of Washington is an equal opportunity employer. To request this information in alternative formats call (360) 902-7400, or TDD (360) 664-3799.
REV 2003-04-01




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