Rules and regulations of 69th nysv (ncwa) Table of Contents



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RULES AND REGULATIONS OF 69th NYSV (NCWA)


Table of Contents
1. Membership

I. Membership Requirements


2. Training

I. Safety

II. New Recruit

III. Firearms

IV. Squad Level

V. Platoon Level

VI. Company Level

VII. NCOs

VIII. Officers

IX. Camp of Instruction

X. Authority

XI. Handling of Company Equipment


3. Elections

I. Elections

II. Elected Positions

III. Candidate Qualifications

IV. Voter eligibility

V. Conduct of Elections

VI. Special Ballot Measures

VII. Special Elections

VIII. Ballot Format
4. Qualifications and Duties of Office

I. Commanding Officer

II. Adjutant

III. Sergeant

IV. Corporal

V. Private


VI. Orderly
5. Camp Setup
6. Unit Standards

I. Individual Authenticity

II. Unit Authenticity

III. Camp Authenticity

IV. Field Authenticity
7. Order of Succession
8. Company Assets

I. Equipment Care

II. Loaner Equipment
9. Company Funds
10. Unit Traditions
11. Unit Communications
12. Relief Society
13. Procedure for Unit Meetings

I. Chairman

II. Vice Chair

III. Secretary

IV. Quorum

V. Voting Rights of Members

VI. Minutes

VII. Agenda

VIII. Motions and Proposals

IX. Amendments to Unit Bylaws



1.0.0 Membership

I) Membership Requirements

A) Requirements for membership in the 69th NYSV are simple:

1) Be a member in good standing of the National Civil

War Association.

2) Submit appropriate paperwork for enlistment in the

69th. (Transfers from other units shall be accomplished

as described in NCWA bylaws)
B) Yearly dues are $13.00 prorated July 1st. Continuing members

who have not paid their dues by March 1st will be dropped from

the rolls, may not participate in events as part of the 69th

NYSV, and their subscription to the newsletter suspended until

dues are again current.

C) Each new member shall purchase an NRA Blackpowder Safety

handbook, at cost, from the Company upon enlistment. This a

mandatory requirement with no exceptions.

D) All members are strongly encouraged to participate in NCWA

activities as often as they can. Officers and NCOs are expected

to attend all official events.

2.0.0 Training

I) Safety

A) All members are to be fully cognizant of all NCWA safety

rules.

B) All members are to receive safety refresher training at the



beginning of the season, either at a camp of instruction or at

their first attended event prior to taking the field.

C) All members must be prepared to demonstrate basic knowledge

of NCWA safety rules at any time during the season.

II) New Recruit

A) All new members shall receive and study the unit information

packet prior to indoctrination into the unit.

B) All new members shall receive the following instructions

prior to being allowed to take the field:

1) safety

2) manual of arms

3) facing

4) firearms handling, operation and maintenance

5) conduct in camp and on the field

C) All new members are strongly encouraged to attend all camps

of instruction and event drill practices to acquire and exercise

their drill knowledge.

D) All new members shall be formally certified as having

satisfactorily understood and demonstrated the above instructions

prior to taking the field. Certification shall be documented per

the attached sign-off list. The list shall be signed by the new

recruit's training corporal, respective platoon sergeant and an

officer and maintained with the unit records.

E) All new members shall proceed on the field for the first time

without loading or firing their weapon in order to minimize risk

to themselves and the members around them while gaining

experience on the order of battle. All new members shall be

allowed to fire up to three (3) rounds during their 2nd

battlefield action upon approval of their platoon corporal and/or

sergeant. After two (2) battlefield experiences, all new members

shall be allowed unrestricted firing privileges upon approval of

their platoon corporal and/or sergeant.

III) Firearms

A) All members shall be trained in, and be able to demonstrate,

basic knowledge of blackpowder firearms handling, operation and

maintenance.

B) Firearms handling, operation and maintenance training shall

include the following:

1) firearms terminology

2) proper loading technique

3) proper carrying technique

4) muzzle control

5) proper half cock setting (always from nipple to

half cock, not from full cock to half cock)

6) misfire procedure (wait 60 seconds, re-prime,

re-fire, wait, pick, re-prime)

7) proper placement of rear rank muskets when firing

over the front rank's shoulders

8) proper cleaning and preservation methods

9) wearing of visually unobtrusive hearing protection

IV) Squad Level

A) Squad level training shall be performed with a minimum of

four (4) persons (comrades in battle) plus an instructor.

B) Squad level instruction shall be principally the

responsibility of the corporals and overseen by the platoon

sergeants.

C) Squad level drill shall include, but not be restricted to,

the following:

1) School of the Soldier

2) Proper position of firearms when on the firing line

for volley fire (forward, oblique)

V) Platoon Level

A) Platoon level training shall be performed with a minimum of

two (2) squads plus an instructor.

B) Platoon level instruction shall be principally the

responsibility of the platoon sergeants and overseen by the first

sergeant and officers.

C) Platoon level drill shall include, but not be restricted to,

the following:

1) School of the Soldier

2) School of the Company

3) evolutions in two (2) ranks

VI) Company Level

A) Company-level training shall be performed with a minimum of

two (2) platoons plus an instructor and fileclosers.

B) Companylevel instruction shall be principally the

responsibility of the company officers.

C) Company level drill shall include, but not be restricted to,

the following:

1) School of the Soldier

2) School of the Company

3) Instruction for Skirmishers

4) Selected evolutions of the School of the Battalion

as determined by the Commanding Officer

VII) Non-commissioned officers (NCOs)

A) NCO training shall encompass instruction of the corporals and

sergeants on an individual and on-the-job basis by their peers

and superiors, as required, to assure the NCOs are knowledgeable

and capable in the performance of their duties.

B) Corporal training shall principally be the responsibility of

the sergeants and overseen by the officers.

C) Corporal training shall include, but not be restricted to,

the following:

1) School of the Soldier

2) basic knowledge of the history of the 69th NYSV

3) basics of the School of the Company

4) safety

5) firearms handling, operation and maintenance

D) Corporals shall demonstrate their knowledge of the above to

the satisfaction of a board of senior company NCOs and officers

such that they may train unit members in same.

E) Sergeant training shall principally be the responsibility of

the officers.

F) Sergeant training shall include, but not be restricted to,

the following:

1) School of the Soldier

2) School of the Company

3) basics of Skirmish drill

4) basics of School of the Battalion

5) detailed knowledge of the history of the 69th NYSV

6) safety

7) firearms handling, operation and maintenance

G) Sergeants shall demonstrate their knowledge of the above to

the satisfaction of a board of the unit officers such that they

may train and/or oversee the training of the unit members in

same.


VIII) Officer

A) Training for the officer positions currently in the unit are

principally self initiated, self taught and exercised on-the-job.

At this time, it is determined to be unnecessary to designate a

unit instructor for these positions.

B) Adjutant (and junior) officer training shall include, but not

be restricted to, the following:

1) School of the Soldier

2) School of the Company

3) expanded knowledge of Skirmish drill

4) expanded knowledge of School of the Battalion

5) in-depth knowledge of the history of the 69th NYSV

6) safety

7) firearms handling, operation and maintenance

C) Commanding officer training shall include, but not be

restricted to, the following:

1) School of the Soldier

2) School of the Company

3) Instruction for Skirmishers

4) School of the Battalion

5) extensive knowledge of the history of the 69th

NYSV


6) safety

7) firearms handling, operation and maintenance

D) Officers shall not have to demonstrate their knowledge of the

above to the satisfaction of any designated unit board of the

69th NYSV. However, they must be conspicuous in their conduct

and execution of the above training subjects as setting the

standards of performance for the unit.

IX) Camp of Instruction

A) There shall be at least one (1) camp of instruction scheduled

prior to the start of the event season. Place and time of the

camp of instruction shall be at the discretion of the CO or his

designee.

B) The CO shall have the discretion to schedule additional camps

of instruction during events, extra to events, or post event

season.

C) Training at the camps of instruction shall be directed by the



CO or his designee and is to include, but not be restricted to,

the following:

1) School of the Soldier

2) School of the Company

D) Attendance at the camp of instruction is not mandatory but is

strongly recommended for all members.

X) Authority

A) In order to maintain discipline and avoid debate during drill

and/or maneuvers on the field, authority for the conduct and

methods of drill shall preside with the CO, and subsequently with

the Adjutant, junior officers and NCOs by rank, when commanding

all or part of the unit during drill or on the field. Their

orders shall be obeyed without question, except in instances of

safety.


B) Discussion and debate on the proper conduct and/or

performance of any drill item may be engaged by any member at any

time other than when all or part of the unit is assembled for

drill, field maneuvers or in the presence of the public.

C) Ultimate authority for all conduct and methods of drill shall

be Casey's Infantry Tactics.

XI) Handling of Company Equipment

A) All officers and NCOs shall become experienced at handling

the company (camp) equipment such that they themselves are able

to perform and direct the other members in the proper methods of

unloading, setup, breakdown and reloading of the equipment.

B) All members are requested to assist in the handling of the

company equipment whenever possible.

C) All members are strongly encouraged to become as familiar

with the handling of the company equipment as the officers and

NCOs.

3.0.0 Elections

I) Elections

A) Company elections to select Officers and noncommissioned

Officers shall be held annually.

B) Elections shall be decided by secret ballot.

II) Elected Positions

A) The actual number and mix of positions shall be based upon

NCWA Rank/Ratio regulations.

III) Candidate Qualifications

A) Candidate qualification requirements are spelled out for each

position in Section 4: Qualifications and Duties of Office.

IV) Voter Eligibility

A) All members in good standing of the 69th NYSV are eligible to

vote in Company elections. See Section 1: Membership for

description of member in good standing.

V) Conduct of the Election

A) The election shall be overseen by an Election Committee, made

up of One Officer, One NCO and Two Privates, all selected by lot

at a Company meeting before the election, and a neutral party who

shall have no direct interests in the election.

1) The Committee shall be responsible for the printing

and distribution of the Official Ballots.

2) The Committee shall be responsible for counting the

ballots and certifying the elections of successful

candidates.

B) The October issue of the Company Newsletter shall announce

the upcoming election and invite Candidates to submit their

Campaign statements no later than November 1st. Candidates'

statements shall run in the November Election Issue of the

newsletter.

C) The Election Committee will mail official ballots with

stamped, self-addressed envelopes for return to each member in

good standing of the Company during the last week of November

(postage costs paid by the Company).

1) Ballots must be returned no later than December

15th.

D) The Election Committee shall count the ballots and tabulate

results.


E) The election will then be certified and results announced to

the members no later than December 20th.

F) Elected Candidates shall assume office on January 1st.

VI) Special Ballot Measures

A) Ballot measures may be introduced at a Company Meeting prior

to the election by any Member.

B) In order to be placed on the ballot, the measure must receive

at least 25% support at the meeting where a quorum is present. A

quorum is defined as 50% of members in good standing plus one.

C) Any such measure shall be submitted to the Election Committee

for inclusion on the ballot.

D) Pro and Con arguments shall be submitted by interested

members to the Newsletter for inclusion in the Election Issue

along with the Candidate Campaign Statements.

VII) Special Elections

A) Special elections may be called during the year by

introduction of a proposal by any Unit member and agreed to by a

two-thirds vote of Unit members at a Company Meeting where a

quorum is present.

B) Special elections may be called for a variety of reasons.

C) Complete minutes of such proceedings shall be recorded and

distributed to all Unit members.

D) Conduct of Special elections shall be the same as for the

scheduled annual Unit election with dates adjusted appropriately.

VIII) Ballot Format

A) The slate of candidates shall be elected as follows:

1) Company Commander- Majority vote among candidates.

2) Other Officers- 1-X, ranking determined by

percentage of votes received by the candidate.*

3) Sergeants- 1st-X, ranking determined by percentage

of votes received by the candidate.*

4) Corporals- 1st-X, ranking determined by percentage

of votes received by the candidate.*

(* A direction shall be printed on the ballot sections relating to these

offices stating that the voter shall choose an appropriate number of

candidates indicating the order of preference, 1-X, by listing the number

by the names chosen 1, 2, 3, etc. The candidate with the highest number

of 1 votes shall be first and the others will follow similarly.)


4.0.0 Qualifications and Duties of Office

I) Commanding Officer

A) Qualifications for the office of Commanding Officer of the

unit are as follows:

1) minimum of four (4) seasons' experience in the

NCWA

2) minimum of two seasons' experience as an elected



NCO or officer in the unit

3) ability to demonstrate a thorough knowledge of:

a) School of the Soldier

b) School of the Company

c) Instruction for Skirmishers

d) School of the Battalion

4) ability to instruct and/or oversee the NCOs in

instructing the unit in all drill and field evolutions

5) ability to instruct all members in drill, safety

and firearms handling operation and maintenance

6) ability to demonstrate knowledge of basic bugle

calls for field and skirmish drill and to instruct unit

in recognizing same

7) ability to demonstrate extensive knowledge of the

history of the 69th NYSV

8) demonstrated exemplary attendance (minimum 75% of

rank ratio events) and active participation in unit

events


B) Duties of the Office of CO

1) General duties

a) serve as chief instructor for all unit

training activities

b) schedule all training activities

c) represent the unit, or designate an

alternate, at all NCWA combined board

meetings


d) speak to the public about the unit, as

required


e) in conjunction with the unit treasurer,

oversee and husband the unit finances

f) coordinate unit activities with the New

York Irish Soldier's Relief Society

g) be responsible for the general care and

well being of the unit

h) provide leadership in setting unit long

term goals (e.g. scheduling periodic

officer/NCO meetings

i) act as chief of the Fenian Brotherhood

Circle

j) appoint a unit member as treasurer, with



the approval of the membership

k) function as a facilitator, not a partisan

2) Camp duties

a) represent the unit, or designate an

alternate, at all officer meetings

b) schedule camp activities

c) oversee and assist in camp layout, setup

and break- down

d) oversee discipline in camp

e) provide approval for living history

scenarios

3) Battlefield duties

a) provide direction and response for the

unit during action on the field

b) assure the safety and conduct of and by

the unit on the field

c) have the unit assembled and briefed on the

battle plan prior to taking the field

II) Adjutant Officer

A) Qualifications for the office of Adjutant Officer (and other

junior officers) are as follows:

1) minimum of three (3) seasons experience in the

NCWA

2) minimum of two (2) seasons experience as an elected



NCO in the unit

3) ability to demonstrate a through knowledge of:

a) School of the Solider

b) School of the Company

4) ability to demonstrate basic familiarity of:

a) School of the Battalion

b) Skirmisher drill

c) bugle calls for field and skirmish drill

and instruct unit in recognizing same

5) ability to instruct and/or oversee the NCOs in

instructing the unit in all drill and field evolutions

6) ability to instruct all members in drill, safety

and firearms handling, operation and maintenance

7) ability to demonstrate good general knowledge of

the history of the 69th NYSV

8) demonstrated exemplary attendance (minimum 75% of

rank ratio events) and active participation in unit

activities

B) Duties of Office of Adjutant

1) General duties

a) function as the CO in all required duties

in the absence of the CO

b) be responsible for unit administrative

functions such as attendance, new member

processing, training compliance and

processing and equipment acquisition

2) Camp duties

a) oversee and assist in camp layout, setup

and breakdown

b) assure camp meets authenticity

requirements

c) organize and direct execution of living

history scenarios

3) Battlefield duties

a) assist the CO in providing direction and

response for the unit during action on the

field

b) assist the CO in assuring the safety and



conduct of and by the unit on the field

III) Sergeant

A) Qualifications for the office of Sergeant are as follows:

1) minimum of two (2) seasons experience in the NCWA

2) minimum of one (1) seasons experience as corporal

in the unit

3) ability to demonstrate through knowledge of the

School of the Soldier

4) ability to demonstrate basic familiarity of:

a) School of the Company

b) Skirmisher drill

5) ability to demonstrate recognition of basic bugle

calls

6) ability to instruct and/or oversee the corporals in



instructing recruits and platoons in basic drill

7) ability to instruct all members in drill, safety

and firearms handling, operation and maintenance

8) ability to demonstrate general familiarity with the

history of the 69th NYSV

9) demonstrated exemplary attendance (minimum 75% of

rank ratio events) and activities

B) Duties of the Office of Sergeant

1) General duties

a) first sergeant will function as the

Adjutant in all required duties in the

absence of the Adjutant

b) ranking platoon sergeant will function as

the first sergeant in all required duties in

the absence of the first sergeant

c) direct and/or oversee squad and platoon

level drill

d) platoon sergeants to initiate contacting

respective platoon members, with the

assistance of the platoon corporals, by the

second Thursday prior to an event for

attendance and meal head count

e) platoon sergeants to report expected

attendance and meal head count to the first

sergeant by Tuesday prior to an event

f) first sergeant to report expected

attendance to the CO and expected meal head

count to the commissary dept. by Wednesday

prior to an event

g) first sergeant shall disseminate unit

information as required to the platoon

sergeants for further dispersal to the

corporals and members

2) Camp duties

a) assist in camp layout, setup and

breakdown

b) assure members are informed, available and

ready for all unit assemblies

c) first sergeant to assign fatigue, kitchen

police, weapons cleaning supervision and

provost guard duties as required and shall
maintain a record of who has performed these

duties in order to assure the duties are

rotated amongst the members

3) Battlefield duties

a) support the CO in the direction and

response of the unit by assuring commands are

understood and executed by the unit

b) assist in maintaining the safety and

conduct of and by the unit on the field

c) assist in maintaining intervals and

alignment in the line of battle

d) designate when "hits" should be taken

IV) Corporals

A) Qualifications for the office of Corporal are as follows:

1) minimum one (1) season's experience in the NCWA

2) ability to demonstrate a thorough knowledge of the

School of the Soldier

3) ability to train new recruits in safety, School of

the Soldier and firearms safety, handling, operation

and maintenance

4) ability to instruct members in squad level drill

5) ability to demonstrate basic familiarity of the

history of the 69th NYSV

6) demonstrated exemplary attendance (minimum 75% of

rank ratio events) and active participation in unit

activities

B) Duties of the office of Corporal

1) General duties

a) ranking corporal will function as platoon

sergeant in all required duties in the

absence of a platoon sergeant

b) provide new recruit training

c) direct squad level drill

d) initiate contact of respective platoon

members on the 2nd Thursday prior to an event

for attendance and meal head count

e) report expected attendance and meal head

count to respective platoon sergeant by

Monday prior to an event

f) disseminate information from sergeants and

officers as required

2) Camp duties

a) assist in camp layout, setup and

breakdown

b) check firearms for cleanliness and proper

function


c) rally members for assemblies

d) check for exposed farb in camp and dress

e) assure fatigue and KP duties are manned

3) Battlefield duties

a) designate "hits" in the platoon, per the

CO's battle plan

b) assist in maintaining the safety and

conduct of and by the unit on the field

c) assist in maintaining order and alignment

in the line of battle

d) assure members retrieve equipment from the

field


e) designated corporal shall supervise

company weapons cleaning detail

V) Orderly

A) The office of Orderly is an appointed position by the CO and

carries no additional rank.

B) Qualifications for the position of orderly are as follows:

1) minimum of one (1) season's experience in the NCWA

2) demonstrated exemplary attendance (minimum 75% of

rank ratio events) and active participation in unit

activities

3) ability to write legibly (period handwriting style

encouraged)

C) Duties of the position of Orderly

1) attend and act as secretary at all unit meetings

2) function as the CO's aide at events

3) perform clerical duties and other support at the

request of the CO

VI) Privates

A) Qualifications for full membership status as Private in the

unit are as follows:

1) received and read the unit information packet

2) received training from, and has been documented as

having satisfactorily demonstrated basic knowledge to

the platoon corporal, sergeant and officer, of the

following:

a) safety rules

b) authenticity rules

c) School of the Soldier

d) firearms safety, handling, operation and

maintenance

3) have participated in at least two (2) battles and

have been approved by the platoon corporal and/or

sergeant for unrestricted firing

B) Duties of Private

1) General duties

a) whenever possible, assist with unit

functions

2) Camp duties

a) whenever possible, assist with camp setup

and break- down

b) be available for unit assemblies

c) whenever possible, be available for

fatigue, KP and provost guard duties as

required


d) assist in maintaining the general period

military appearance of the camp

3) Battlefield duties

a) assist in maintaining safety and proper

conduct of their comrades on the field

b) take "hits" when designated or

appropriate

c) assist in policing the battlefield of NCWA

debris, live cartridges and caps


      1. Camp Setup

I) Battalion camp layout supersedes unit wishes unless unit camp site is

unfit.

A) If necessary, the Unit commander or his designated camp site



coordinator will inform Headquarters of the undesirability of the

site and suggest another more suitable site that does not detract

from a proper period camp if at all possible.

B) Period camp layout is to conform to 1863 military regulations

as much as possible unless instructed to the contrary by

battalion headquarters.

II) Friday night setup is preferred but overall camp must be set before the

first assembly of the battalion on an event weekend. Members are

encouraged to arrive Friday to assist in camp setup.

III) All available unit members are to help with setup and take down of

company headquarters tentage and equipage before striking personal

tentage.


IV) Unit leadership will perform all necessary tasks to expedite the setup

and striking of the company camp.

6.0.0 Unit Standards

I) Individual Authenticity

A) NCWA standards apply as the basic requirements for uniforms

and equipment. Additional unit requirements cover specific

details of the uniform and equipment which are considered to be

important in presenting a unified and correct image of a typical

soldier of the mid-war period to the public. Exceptions must be

approved by the commanding officer.

1) Shoes

a) Correct period footwear must be acquired

by the end of the first year of membership.

Shoes must be in safe and wearable

condition.

2) Eyeglasses

a) If you can wear contacts or safely go

without glasses at all, that is encouraged.

Otherwise small lenses with metal (period if

possible) frames are required. Safety glass

is recommended. Sunglasses are prohibited.

3) Knives, Bayonets, Swords

a) Bayonets are recommended. Bayonets may

not be taken out of the scabbard on the

field. Knives must be in a scabbard and tied

in to prevent them coming out when on the

field. Swords and pistols may only be worn

on the field by officers.

4) Rifle

a) A 3-band Enfield, Springfield or

smoothbore (percussion) muzzle loader, is

acceptable.

5) Decoration

a) A corps badge may be worn on a hat or on

the breast of the uniform. Excessive brass

is discouraged. A company ID may be on the

hat. This does not apply to dress uniforms.

6) Haversack

a) Use of a haversack (black tarred pattern

only) is encouraged. A name and/or company

ID may be stenciled on the front.

7) Packs


a) A pack or a blanket roll must be acquired

by the end of the first year. Company ID may

be stenciled on a pack.

8) Canteen

a) Only a federal issue canteen is

acceptable.

II) Unit Authenticity

A) A unit history booklet and documentation on the activities of

the unit should be available at the NCWA information area during

encampments, together with recruiting information.

III) Camp Authenticity

A) Tents


1) One A-tent will be maintained by the company for

non-period (farb) equipment storage during public

viewing hours. The headquarters tent must remain in an

authentic period state during viewing hours.

B) Flags

1) Any flag(s) should be of a substantiated type and

of a material which gives the appearance of the

appropriate period construction (silk in particular).

C) Behavior

1) During public viewing hours, every attempt should

be made to remain approachable. Do not block the

company street. Inauthentic behavior should be kept

out of camp (e.g., smoking modern cigarettes, modern

jokes or actions). Living history first-person

impressions are encouraged if approved by the

commanding officer.

D) Food

1) If you eat modern food, or food in plastic



packaging, do it away from the camp area. "Natural"

foods with appropriate utensils is permissible.

E) Lights

1) Even after the public is not present, avoid the use

of electric lighting. Period candle, oil or kerosene

lanterns should be used.

IV) Field Authenticity

A) Safety is paramount. However, since the object is to portray

a military unit, behave in an appropriate fashion when in public

view. Do not argue or be obstructive. People in higher ranks

should accept safety corrections in like manner. Disagreements

should be handled in private.


7.0.0 Order of Succession

I) Order of Succession

A) As a military unit, in general the order of succession will

follow normal ranking order.

B) NCO ranks are ordered by election results.

1) If a position becomes vacant, the next officer or

NCO will move up to fill it. That position is then

filled by the next in line.

2) Low corporal will be filled by seniority from the

pool of qualified corporal candidates.

3) If there are no candidates available, an individual

shall be appointed by a meeting of the officers and

NCOs until such time as a qualified candidate becomes

available.

4) If a position is lost due to rank ratio changes,

the holder of that rank will drop to the next lower.

5) Any excess rank holders who must return to the

ranks will be considered senior candidates for

corporal.

8.0.0 Company Assets

I) Equipment Care

A) The company trailer should be stored covered with a tarp.

B) All tents must be dry when packed away.

C) Cooking gear must be packed clean.

D) Cleaning supplies should be maintained and kept with the

cooking gear.

E) The Adjutant is responsible for ensuring that proper

maintenance of camp equipment is performed.

II) Loaner Equipment

A) A signed receipt is required. Period forms are recommended

and should be available.

B) Gear is to be returned clean and mended. The borrower is

responsible for the gear and for returning it in the same

condition in which it was borrowed.

C) The company orderly is responsible for maintaining an

inventory of equipment.

D) One corporal will be assigned the duty of weapons cleaning

instruction for new recruits and borrowers of equipment after

each day's events. This duty is to be rotated among the

available corporals.

9.0.0 Company Funds

I) Company Funds

A) The treasurer must prepare a report on the state of the

company funds each month (as required by NCWA regulations).

B) A quarterly report must be published in the company

newsletter and submitted to the NCWA.

C) All expenses must have a receipt or reasonable facsimile for

accounting purposes.

D) Any expense over $100 requires the treasurer's signature and

verifying initials by a company officer.

E) Any expense over $200 must have the approval of a simple

majority of the unit membership present at a company meeting.

10.0.0 Unit Traditions

I) Unit Traditions

(Recognition of members is essential in any volunteer organization.

Succeeding generations of the Company are encouraged to add and improve

unit traditions to further honor Company members. The practices below may

not be documented historically. Rather, they are intended to honor and

recognize achievement by modern Company members in an historically

appropriate manner.)

A) New Members

1) In addition to an information package, all new

members, upon "seeing the elephant," are welcomed to

the ranks as full members with a brief ceremony

appropriate to the occasion.

2) New members also receive a 1st Division 2nd Corps

badge and a sprig of boxwood from Marye's Heights,

Fredericksburg.

B) Veteran Members (two years service)

1) In recognition of reaching this significant

milestone, members are presented an "SNY" belt plate

and cartridge box plate with the compliments and

appreciation of the Company.

2) Historical rationale -- In the early war period,

states were expected to largely uniform and equip

regiments raised as part of their quota for Federal

service. By 1863 much of this equipment was worn out

and routinely replaced. However, original enlistees

may have expressed pride in their veteran status by

retaining and wearing original issue brassware.

3) Eligibility -- Completion of two years membership

in the company with good attendance.

4) Only veteran members may wear the New York state

militia pattern shell jacket.

C) Veteran Members (five years service)

1) In recognition of having reached another major

milestone in our hobby, these veterans are inducted

into the Potomac Circle of the Fenian Brotherhood with

all due ceremony. Fenians receive a tricolor (Irish

national colors) or green rosette with "Erin go Bragh"

button or other appropriate brass device affixed. This

may be worn upon the Hardee hat or breast of the

uniform coat on special occasions such as Fenian Circle

meetings, dinners and dances or balls.

2) Historical Rationale -- Many of the original

volunteers to the Irish Brigade held strong Irish

nationalist sentiments. Many of these men met

regularly (at least through the mid-war period) in

Fenian Circles to discuss their eventual return to

Ireland at the head of a popular uprising. The society

also presented an opportunity for members to socialize

and to that end music, poetry, libations, tale telling

and singing also were part of their activities. The

Fenians were a secret society that was not approved by

the Church. The modern Circle is not a secret society

-- all ritual associated with it is intended only to

further the sense of participating in a historical

event.

3) Eligibility -- Completion of five year's



membership in the company with good attendance.

4) The T-Seach (Chieftain or leader of the circle)

will usually be the commanding officer of the Company.

In case the Company commander is not qualified for

membership, the T-Seach shall be the ranking member of

the Company who is a member of the Circle until such

time as the Commanding Officer achieves 5-year status

or a new Company commander otherwise qualified for

membership is elected.

5) A two-handed Gaelic drinking cup (quaich) shall be

used in the ceremony to induct new members into the

Circle. Names of all T-seachs through the current

chief should be engraved on a plate on the inside of

the box holding the quaich to preserve their memory and

honor their contributions.

6) At his option or upon the advice of members of the

Company, the T-seach may induct into the Circle personspeople

who are not members of the Company, but whose

contributions to Gaelic, Civil War or other related

activities merit recognition. Such memberships are

strictly honorary.

D) Other Traditions

1) Christmas Party -- A social event open to members

and their families. Usually a dinner, the Christmas

Party also is the opportunity for the Company commander

to recognize members of the unit for special or

outstanding contributions during the past year. The

event traditionally concludes with caroling.

2) St. Patrick's Day Party (the weekend before the

holy day if the day itself falls upon a weekday.)

3) Warrants and Commissions -- All non-commissioned

officers should receive a warrant and all officers,

upon first being elected to commissioned status, should

receive a New York State commission.


11.0.0 Unit Communications

I) Communications

A) Effective internal communication is essential for the

well-being of any volunteer organization. "Mionsceala" (A Little

Bit of News, or the Gaelic equivalent of "newsletter") is the

official voice of the company. It is published at least eight

times a year.

1) The Company commander, as the elected

representative of all members of the company, functions

as the newsletter publisher and is the final arbiter

regarding all matters having to do with publication of

the newsletter.

2) The editor is selected for an indefinite period

from volunteers and serves at the pleasure of the

Company Commander. The editor will work in close

cooperation with the Company commander.

3) The editor should possess good communications

skills (an ability to write effectively, some technical

skills such as page design and layout etc.) Possession

of the technical means of publishing the newsletter are

a plus in selecting a new editor.

4) The editor will strictly refrain from making any

editorial comment in or after any contribution to the

periodical by members except in response to questions

raised in letters to the editor where corrections,

information or clarifications are necessary .

5) All articles or columns must be signed. Opinions

expressed are strictly those of the authors and do not

necessarily reflect the views of the Company or the

National Civil War Association.

6) Unit members are encouraged to contribute articles

that will advance the knowledge of their fellows in the

history, equipage, social or political attitudes of

members of the Irish Brigade of 1863 or other subjects

appropriate to our historical impression. As many

articles as possible will be used in each issue.

However, members must understand that space

limitations may preclude use of all submissions

immediately upon receipt.

7) Controversy should not be avoided in published

articles. However, controversy should focus on

historical issues. Contemporary issues will be

resolved as politely as possible -- all members of the

Company are strictly urged to remember the feelings of

their colleagues and to offer or accept comments in the

spirit of brotherhood and mutual improvement.

8) A publication schedule for the Mionsceala will be

published in each issue indicating deadlines for

receipt of material and publication dates. Publication

dates should generally correspond with events and be

planned to allow sufficient time for the publication

to reach members no less than 7-10 days before a major

NCWA or Company event.

9) As the NCWA is a not-for-profit educational

corporation, the newsletter will not accept paid

advertising or be used for commercial purposes, but

will be sustained solely through member dues.

10) Consistent with NCWA bylaws, the newsletter will

not endorse political candidates or issues.

11) Non-military members and private individuals may

subscribe to the Mionsceala (cost to be determined by

the editor).

B) Telephone Trees

1) The Telephone Tree is intended to advise Company

members of last minute information regarding major NCWA

events, get a head count of individuals attending for

military and meal planning purposes and assist members

in preparing for an event .

2) The 1st Sergeant will organize and initiate a

telephone tree calling system to reach all members of

the Company in good standing prior to major NCWA or

Company events. With their election, platoon sergeants

and corporals accept the responsibility for contacting

the members of their units.

3) Non-military members of the Company (e.g. cadets)

need not be called. It is assumed that they receive

sufficient information on events through the NCWA

Dispatch and/or Mionsceala.

C) Special Notification

1) From time to time special occasions warrant short

notice communications to all members in good standing.

The Company commander may authorize such

communications by telephone, direct mailing or other

means at the unit's disposal.

D) Recruiting

1) The Company commander or his designee shall have a

supply of recruiting and NCWA informational materials

available at the Company Headquarters and NCWA

information area for distribution to members of the

public inquiring about NCWA or Company membership.

12.0.0 Relief Society

I) The New York Irish Soldiers' Relief Society

A) Historical Rationale -- Soldiers of both sides were served

with immeasurable love and devotion by state relief societies and

organizations such as the Cooper Union Saloon and U.S. Sanitary

Commission. The NYISRS was created as the first such

organization in the NCWA and acknowledged the particular

contributions of women to the morale of soldiers in the field.

Establishment of the organization created an appropriate

historical context at events for the family and guests of Company

members also wishing to participate in NCWA activities.

B) It was with pride that Company A of the 69th New York State

Volunteers watched the NYISRS grow from an adjunct of our unit

into an independent unit of the NCWA. While the units are

separate organizationally, the Company acknowledges the special

bond between the two and pledges to assist the Society in the

spirit of Victorian gentlemanliness and chivalry.


13.0.0 Rules of Procedure for Unit Meetings

I) Chairman

A) To be the Commander of the 69th N.Y.S.V., a recognized unit

of the N.C.W.A.

B) Powers of the Chairman.

1) Chairs meeting, rules on points of order and

maintains order.

C) Has only one vote in Unit meetings and that is to be a tie-

breaking vote.

D) Determines when and where meetings are to occur provided time

and location are reasonable to allow members reasonable access to

meetings.

E) Ensures meetings are executed in a timely manner.

II) Vice-chair

A) In absence of the Chairman, the second in command of the unit

has same powers.

III) Secretary

A) To be appointed by the Chairman. Responsible for keeping

minutes of the meeting and submitting same to the editor of the

unit newsletter in a timely manner.

IV) Quorum

A) Simple majority of unit members (i.e., one-half of total

members plus one) to constitute a quorum.

V) Voting and Voting Rights of Members

A) Unit members must be at least 15 years old and shall have one

(1) vote on unit matters.

B) If unit member cannot be present at a meeting, a proxy may be

used.

1) Proxies must be in writing, signed and dated.



2) Proxies must be members of the 69th NYSV (of the

NCWA) and in good standing with the unit.

3) Proxies must be submitted before voting.

C) Method of voting shall be by a show of hands.

D) Majority based on "Yes" or "No" votes only. Abstentions only

count for a quorum.

VI) Minutes

A) Minutes of the previous meeting are to be published in the

next regularly scheduled unit newsletter.

VII) Agenda

A) Agenda for a unit meeting is to be published in the unit

newsletter before the next scheduled meeting.

B) Chairman presents the agenda. Approval is by a majority

vote.


C) After agenda is approved, a majority vote is required to add

items.


VIII) Motions and Proposals

A) Motions require a second before a discussion and vote.

B) Proposals must be in writing and submitted to the chairman

for inclusion in the agenda before the next scheduled meeting of

the unit.

C) Proposal may be withdrawn before voting if both proposer and

second agree. However, this will not apply to ballot measures or

special meetings.

D) Proposal fails if vote is equally divided and no tie-breaker

exists or is cast.

E) Motions or proposals may only be amended during discussion by

consent of proposer.

IX) Amendments to Unit Bylaws

A) A written proposal is required to amend, suspend or add a

rule to the bylaws of the unit.

B) Any proposal to amend, suspend or add a rule to the unit

bylaws requires a first reading of the proposal which shall then

be tabled until the next scheduled meeting of the unit. The

second reading can be discussed and voted on. Majority passage

of proposal will, at that time constitute acceptance of the



amendment, suspension or addition of a rule in the unit bylaws.




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