Request for Application (rfa entitlement)



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FLORIDA DEPARTMENT OF EDUCATION

2017-2018 Request for Application (RFA Entitlement)

*Revised 7-14-2017: Allocation Chart



Bureau/Office

Division of Career and Adult Education



Program Name

Carl D. Perkins, Career and Technical Education Secondary Programs, Section 131



Specific Funding Authority(ies)

Carl D. Perkins Career and Technical Education Act of 2006 (Perkins IV), Title I; Workforce Investment Act, Section 503, CFDA #84.048


Florida’s Perkins IV State Plan will be extended through fiscal year (2017-2018) under the existing federal authorization, pending reauthorization.
Funding Purpose/Priorities

The purpose is to develop more fully the academic and career and technical skills of secondary education students who elect to enroll in career and technical education programs.


For more information, see the Perkins IV Implementation Guide (2017-2018 Edition) on the website: http://www.fldoe.org/academics/career-adult-edu/funding-opportunities/carl-d-perkins-career-technical-edu/carl-d-perkins-resources.stml

Total Funding Amount

$27,835,919 (Allocation is contingent on Florida’s 2017 Federal Award)

See Allocation Chart in the Attachments section



Note:

  • The Florida Department of Education is posting this Request for Application (RFA) before the passage of the U.S. Department of Education’s (USDOE) Fiscal Year (FY) 2017 appropriation in anticipation of the appropriation of funds for Program Year (PY) 2017 Carl D. Perkins grants, but we will not obligate any funds for PY 2017 grants until federal funds are appropriated and the Florida Department of Education has received its federal award notification from USDOE.

  • The allocations posted in this RFA are subject to change, based on Florida’s federal award notification.

  • The Commissioner may recommend an amount greater or less than the amount requested in the application.

Type of Award

Entitlement



Budget / Program Performance Period

July 1, 2017 to June 30, 2018

Applications received after June 30, 2017, will be effective on the date of receipt in the Office of Grants Management or award of federal funds, whichever is later.

Target Population(s)

Secondary career and technical education students (grades 7-12)



Eligible Applicant(s)

Florida Public School Districts



Application Due Date

Due on or before May 2, 2017

The due date refers to the date of receipt in the Office of Grants Management.

For Federal programs, the project effective date will be the date that the application is received within the Office of Grants Management meeting conditions for acceptance, or the budget period specified in the Federal Award Notification, whichever is later.

Matching Requirement

None


Contact Persons

Program Managers:

Chris Ciardo

Christopher.Ciardo@fldoe.org

(850) 245-9041





Alachua

Baker


Bradford

Clay


Columbia

Duval


Flagler

Nassau


Putnam

St. Johns

Union


College of Central Florida

Daytona State College

Florida State College at Jacksonville

Santa Fe College

St. Johns River State College


John Occhiuzzo

John.Occhiuzzo@fldoe.org

(850) 245-9037




Brevard

Broward


Indian River

Martin


Okeechobee

Orange


Osceola

Palm Beach

Seminole


St. Lucie

Volusia


Eastern Florida State College

Broward College

Indian River State College

Palm Beach State College

Seminole State College of Florida

Valencia College




Ebonee Dennis

Ebonee.Dennis@fldoe.org

(850) 245-9044





Dixie

Gilchrist

Hamilton

Jefferson

Lafayette

Leon


Madison

Suwannee

Taylor


Wakulla

Florida Gateway College

North Florida Community College

Tallahassee Community College



Ordania Jones

Ordania.Jones@fldoe.org

(850) 245-9040





Charlotte

Collier


Dade

DeSoto


Glades

Hardee


Hendry

Highlands



Lee

Monroe


Florida SouthWestern State College

Florida Keys Community College

Miami Dade College

South Florida State College



Daphne Kilpatrick

Daphne.Kilpatrick@fldoe.org

(850) 245-9042





Bay

Calhoun


Escambia

Franklin


Gadsden

Gulf


Holmes

Jackson


Liberty

Okaloosa

Santa Rosa

Walton

Washington



Chipola College

Gulf Coast State College

Northwest Florida State College

Pensacola State College



Darl Walker

Darl.Walker@fldoe.org

(850) 245-9045





Citrus

Hernando


Hillsborough

Lake


Levy

Manatee


Marion

Pasco


Pinellas

Polk


Sarasota

Sumter


Hillsborough Community College

Lake-Sumter State College

Pasco-Hernando State College

Polk State College

St. Petersburg College

State College of Florida, Manatee-Sarasota






  • Grants Management Contact: Phyllis White, 850-245-0715, Phyllis.White@fldoe.org


Assurances

The Florida Department of Education (FLDOE) has developed and implemented a document entitled, General Terms, Assurances and Conditions for Participation in Federal and State Programs, to comply with:


2 C.F.R. 200, Uniform Grant Guidance (UGG) requiring agencies to submit a common assurance for participation in federal programs funded by the United States Education Department (USED); Applicable regulations of other Federal agencies; and State regulations and laws pertaining to the expenditure of state funds.
In order to receive funding, applicants must have on file with the Florida Department of Education, Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to these General Assurances for Participation in State and Federal Programs. The complete text may be found in Section D of the Green Book.
New: The UGG combines and codifies the requirements of eight Office of Management and Budget (OMB) Circulars: A-89, A-102 (former 34 CFR part 80), A-110 (former 34 CFR part 74), A-21, A-87, A-122, A-133, A-50. For the FLDOE this means that the requirements in EDGAR Parts 74 and 80 have also been subsumed under the UGG. The final rule implementing the UGG was published in the Federal Register on December 19, 2014, and became effective for new and continuation awards issued on or after December 26, 2014.
Technical assistance documents and other materials related to the UGG, including frequently asked questions and webinar recordings, are available at The Chief Financial Officers Council web site: https://cfo.gov/cofar.



School Districts, Community Colleges, Universities, and State Agencies

The certification of adherence, currently on file with the FLDOE Comptroller’s Office, shall remain in effect indefinitely. The certification does not need to be resubmitted with this application, unless a change occurs in federal or state law, or there are other changes in circumstances affecting a term, assurance or condition.


Private Colleges, Community-Based Organizations and Other Agencies

In order to complete requirements for funding, applicants of this type must certify adherence to the General Assurances for Participation in State and Federal Programs by submitting the certification of adherence page, signed by the agency head with each application.


Risk Analysis

Every agency must complete a Risk Analysis form. The appropriate DOE 610 or DOE 620 form will be required prior to a project award being issued.



School Districts, State Colleges, and State Universities, and State Agencies must use the DOE 610 form. Once submitted and approved, the risk analysis will remain in effect unless changes are required by changes in federal or state law, changes in the circumstances affecting the financial and administrative capabilities of the agency or requested by the Department. A change in the agency head or the agency’s head of financial management requires an amendment to the form. The DOE 610 form may be found at http://www.fldoe.org/core/fileparse.php/5625/urlt/doe610.xls
Governmental and Non-Governmental Entities must use the DOE 620 form. The DOE 620 form is required to be submitted each state fiscal year (July 1-June 30) prior to a Project Award being issued for that agency. An amendment is required if significant changes in circumstances in the management and operation of the agency occurs during the state fiscal year after the form has been submitted. The appropriate Risk Analysis form may be found at http://www.fldoe.org/core/fileparse.php/5625/urlt/doe620.xls

The Grants Fiscal Management Training and Assessment must be completed annually by the agency head and/or the agency’s financial manager (CFO) within 60 days of the date of execution (Block 12) on the DOE 200, Project Award Notification. Training and assessment can be found here at https://app1.fldoe.org/grants/trainingAssessment/login.aspx. Enter in your email address and follow the steps. Non-participation in the training program may result in termination of payment(s) until training is completed.


Funding Method
Federal Cash Advance (Public Entities only as authorized by the FLDOE)

Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a recipient or subrecipient for disbursements. For federally-funded programs, requests for federal cash advance must be made through FLDOE’s Florida Grants System (FLAGS). Supporting documentation for expenditures should be kept on file at the program. Examples of such documentation include, but are not limited to, payroll records, contracts, invoices with check numbers verifying payment and/or bank statements – all or any of these items must be available upon request.


Fiscal Requirements

  • All applicants must submit a completed DOE 101, Budget Narrative form. For fiscal requirements refer to the Narrative Section.




  • All funded projects and any amendments are subject to the procedures outlined in the Project Application and Amendment Procedures for Federal and State Programs (Green Book) and the General Assurances for Participation in Federal and State Programs, which may be accessed online at www.fldoe.org/grants/greenbook/.




  • Charges to federal projects for personnel costs, whether treated as direct or indirect costs, will be based on payrolls documented in accordance with generally accepted accounting principles implemented by the fiscal agent and approved by responsible official(s) of the agent.



  • All project recipients must submit a completed DOE 399 form, Final Project Disbursement Report, and the Projected Equipment Purchases Form to the Florida Department of Education, Comptroller’s Office, by August 20, 2018.

Supporting documentation for expenditures is required for all funding methods. Examples of such documentation include but are not limited to: invoices with check numbers verifying payment, and/or bank statements; time and effort logs for staff, salary/benefits schedules for staff. All or any documentation must be available upon request. All accounts, records, and other supporting documentation pertaining to all costs incurred shall be maintained for five years.


Allowable Expenses:

Program funds must be used solely for activities that directly support the accomplishment of the program purpose, priorities and expected outcomes during the program period. All expenditures must be consistent with the approved application, as well as applicable state and federal laws, regulations and guidance.


Unallowable Expenses:

  • Costs for items or services already covered by indirect costs allocation

  • Costs not allowable for federal programs per the USDE General Administration

Regulations (EDGAR), which may be found at

  • www.ed.gov/policy/fund/reg/edgarReg/edgar.html and the

  • Reference Guide for State Expenditures, which may be found at www.myfloridacfo.com/aadir/reference_guide/.

  • The Uniform Grant Guidance (UGG) may be found at https://www.federalregister.gov/articles/2013/12/26/2013-30465/uniform-administrative-requirements-cost-principles-and-audit-requirements-for-federal-awards.


This is not an all-inclusive list of unallowable items. Subrecipients should consult the FLDOE program office with questions regarding allowable costs.
Federal: Carl D. Perkins Act 2006: Funding Shall Supplement, Not Supplant

Section 311 (a) of the Act states that the funds made available for Career and Technical Education activities shall supplement and not supplant non-federal funds expended for Career and Technical Education programs.


Equipment Purchases

Federal Requirement

Any equipment purchased under this program must follow the Uniform Grant Guidance (UGG) found at https://www.federalregister.gov/articles/2013/12/26/2013-30465/uniform-administrative-requirements-cost-principles-and-audit-requirements-for-federal-awards

The UGG document provides all of the required definitions in the following sections: 200.12 Capital Assets, 200.13 Capital Expenditures, 200.2 Acquisition cost, 200.33 Equipment, 200.48 General Purpose Equipment, 200.58 Information technology systems, 200.89 Special purpose equipment, and 200.94 Supplies, Post Federal Award Requirements Standards for Financial and Program Management, 200.313 and General Provisions for Selected Items of Cost 200.439.
Any equipment purchases not listed on the original budget approved by the Florida Department of Education require an amendment submission and approval prior to purchase by the agency awarded the funding.
The UGG, Section 200.313 Equipment, requires that property records be maintained and provide an accurate accounting of equipment purchased with grant funds.
A physical inventory of the property must be taken and the results reconciled with the property records at least once every fiscal year in accordance with Rule 69I-72.006, Florida Administrative Code.
State Requirement

The Florida Administrative Code, Rule, 69I-72.002, Threshold for Recording Tangible Personal Property for Inventory Purposes states:

All tangible personal property with a value or cost of $1,000 or more and having a projected useful life of one year or more shall be recorded in the state’s financial system as property for inventory purposes. Rule, 69I-72.003, Recording of Property, states: Maintenance of Property Records – Custodians shall maintain adequate records of property in their custody.
Division of Career and Adult Education Requirement

To ensure that Florida adequately monitors equipment purchased with federal funds, applicants must record ALL equipment with a unit cost of $1,000 or more on the DOE 101 Budget Narrative Form and on the Projected Equipment Purchases Form (applicant may use this form or another format that contains the information appearing on this form).


All additional equipment purchases with a unit cost of $1,000 or more not listed on the original budget approved by the Florida Department of Education require an amendment submission and approval prior to purchase by the agency awarded the funding.
Administrative Costs including Indirect Costs

Federal: Carl D. Perkins Act 2006: Local Administrative Cost

Section 3 (1) of the Act states that the term ‘administration’, when used with respect to an eligible agency or eligible recipient, means activities necessary for the proper and efficient performance of the eligible agency or eligible recipient’s duties under this Act, including the supervision of such activities. Such term does not include curriculum development activities, personnel development, or research activities.


Section 135(d), of the Act states that each eligible recipient receiving funds under this part shall not use more than five percent of the funds for administrative costs associated with the administration of activities assisted for the proposed project.
Positions such as project coordinator, accountant, clerical staff, or other positions not directly serving students are considered administrative. Indirect costs are considered administrative costs.
Executive Order 11-116

The employment of unauthorized aliens by any contractor is considered a violation of section 274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized aliens, such violation shall be cause for unilateral cancellation of the contract. In addition, pursuant to Executive Order 11-116, for all contracts providing goods or services to the state in excess of nominal value; (a) the Contractor will utilize the E-verify system established by the U.S. Department of Homeland Security to verify the employment eligibility of all new employees hired by the contractor during the Contract term, (b) require that Contractors include in such subcontracts the requirement that subcontractors performing work or providing services pursuant to the state contract utilize the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. Executive Order 11-116 may be viewed at http://www.flgov.com/wp-content/uploads/orders/2011/11-116-suspend.pdf.


For Federal Programs - General Education Provisions Act (GEPA)

Applicants must provide a concise description of the process to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. A current fiscal year General Education Provisions Act (GEPA) plan is required. The applicant must submit, with this application, a one page summary description of the plan proposed by the District or other entity to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. For details, refer to http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf.


Equitable Services for Private School Participation

In accordance with Public Law 107-110, Title IX, Part E Uniform Provisions, Subpart 1, Section 9501, the applicant must provide a detailed plan of action for providing consultation for equitable services to private school children and teachers with the local educational agency(ies) service area. For details, refer to http://www.ed.gov/policy/elsec/leg/esea02/pg111.html.


Records Retention

It is the responsibility of the fiscal agency to retain records for financial transactions and supporting documentation for auditing purposes. If records are requested by the Florida Department of Education or the State of Florida Division of Financial Services, all records must be provided. Records should be maintained for five years from the last day of the program or longer if there is an ongoing investigation or audit.


Intellectual Property

The awarded agency is subject to following additional provisions:


A. Anything by whatsoever designation it may be known, that is produced by, or developed in connection with this Grant/Contract shall become the exclusive property of the State of Florida and may be copyrighted, patented, or otherwise restricted as provided by Florida or federal law. Neither the Grantee/Contractor nor any individual employed under this Grant/Contract shall have any proprietary interest in the product.
B. With respect to each Deliverable that constitutes a work of authorship within the subject matter and scope of U.S. Copyright Law, 17 U.S.C. Sections 102-105, such work shall be a "work for hire" as defined in 17 U.S.C. Section 101 and all copyrights subsisting in such work for hire shall be owned exclusively by the Department pursuant to s. 1006.39, F.S., on behalf the State of Florida.
C. In the event it is determined as a matter of law that any such work is not a "work for hire," grantee shall immediately assign to the Department all copyrights subsisting therein for the consideration set forth in the Grant/Contract and with no additional compensation.
D. The foregoing shall not apply to any pre-existing software, or other work of authorship used by Grantee/Contractor, to create a Deliverable but which exists as a work independent of the Deliverable, unless the pre-existing software or work was developed by Grantee pursuant to a previous Contract/Grant with the Department or a purchase by the Department under a State Term Contract.
E. The Department shall have full and complete ownership of all software developed pursuant to the Grant/Contract including without limitation:

1. The written source code;

2. The source code files;

3. The executable code;

4. The executable code files;

5. The data dictionary;

6. The data flow diagram;

7. The work flow diagram;

8. The entity relationship diagram; and

9. All other documentation needed to enable the Department to support, recreate, revise, repair, or otherwise make use of the software.


Reporting Outcomes

Federal requirements include annual reports on specific performance measures. Each eligible recipient that receives an allocation described in section 112 shall annually prepare and submit a report which shall include the data described in clause (ii)(l) regarding the progress of each recipient in achieving the local adjusted levels of performance on the core indicators of performance.

Local data must be reported on all career and technical students through the student database systems in place at the school districts and Florida colleges.
Amendment Procedures

Project amendments may be proposed by the project recipient or by the DOE Program Manager. Program and budget amendments to approved project applications for all programs shall be prepared by project recipients on the Project Amendment Request Form (DOE 150) and the Budget Amendment Narrative Form (DOE 151) available in the Green Book and on the Division of Career and Adult Education Grants website at: http://www.fldoe.org/academics/career-adult-edu/funding-opportunities.


A project recipient may not begin to expend or obligate federal funds under a project amendment until the latter of the following two dates: (1) the date the Department receives the amendment in substantially approvable form or (2) the date approved by the Department Program Manager.
Compliance Monitoring

The state will evaluate the effectiveness of project activities based on established and approved performance goals. Department staff monitors recipients’ compliance with program and fiscal requirements according to applicable federal and state laws and regulations specified by: 2 C.F.R. 200 of the Uniform Guidance, Florida Department of Financial Services Reference Guide for State Expenditures and guidelines published in the Florida Department of Education’s Green Book.


The Division of Career and Adult Education, Quality Assurance Policies, Procedures and Protocols Manual is available at: http://www.fldoe.org/academics/career-adult-edu/compliance
Access and Equity

The recipient will comply with all federal statutes relating to nondiscrimination. (These include but are not limited to Title VI of the Civil Rights Act of 1964 [P.L. 88-352], which prohibits discrimination on the basis of race, color, or national origin; Title IX of the Education Amendments of 1972, as amended [20 U.S.C. 1681-1683 and 1685-1686], which prohibits discrimination on the basis of sex; Section 504 of the Rehabilitation Act of 1973, as amended [29 U.S.C. 794], which prohibits discrimination on the basis of handicaps; the Age Discrimination Act of 1975, as amended [42 U.S.C. 6101-6107], which prohibits discrimination on the basis of age; Title II of the Genetic Information Nondiscrimination Act (GINA) of 2008 [P.L. 110-233], 29 CFR 635.10 (c)(1), which prohibits the use of genetic information in making employment decisions, restricts employers and other entities covered by Title II (employment agencies, labor organizations and joint labor-management training and apprenticeship programs - referred to as "covered entities") from requesting, requiring or purchasing genetic information, and strictly limits the disclosure of genetic information.)



PERKINS IV REQUIREMENTS

The Florida Department of Education submitted a State Plan for 2008-2017 to the United States Department of Education (USDOE) in April of 2008. Submission of a new State Plan is required by the Carl D. Perkins Career and Technical Education Act of 2006, herein known as the “Act”. To view Florida’s Perkins IV Five-Year State Plan, visit: http://www.fldoe.org/academics/career-adult-edu/funding-opportunities/carl-d-perkins-career-technical-edu/carl-d-perkins-resources.stml

Perkins IV eligible recipients will be extended through fiscal year 2017-2018, under the existing federal authorization, pending reauthorization.

Application Submission Requirements:

The Florida Department of Education has determined each eligible recipient must submit the following items for approval before receiving program year ten 2017 Perkins IV grant award:



  1. Request to Extend Local Plan. A brief cover letter, indicating that your agency wishes to extend its Perkins IV Local Plan. This request must be in writing and signed by an authorized entity (signatures by officials other than the appropriate agency head must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official).



  1. Revision to the Local Plan. Submit any updates/revisions to your agency’s Local Plan as required in the narrative section of the RFA.



  1. Updated Budget. Submit a 2017 Perkins IV budget as required in the budget narrative section of the RFA.



  1. Negotiate Performance Levels. Local eligible recipients will receive under separate cover, instructions to access the Division’s web-based local accountability system. The web-based system allows local eligible recipients to view local performance levels in relation to state negotiated targets, accept electronically state-negotiated targets or negotiate local adjusted performance targets. 

All eligible recipients using funds under this Act must adhere to all of the provisions included in the Act, Florida’s Perkins IV State Plan (2008-2017), the Florida Department of Education (FLDOE) Perkins IV Implementation Guide (2017-2018 Edition) and those listed below. For the documents listed above see URL: http://www.fldoe.org/academics/career-adult-edu/funding-opportunities/carl-d-perkins-career-technical-edu/carl-d-perkins-resources.stml




  • The Act requires that all eligible recipients must submit a comprehensive, five-year plan (2008-2017) in order to qualify to receive Perkins funds. [Perkins IV, Section 134]. However, your agency must submit an updated Local Plan, which describes all revisions for program year 2017. All Perkins projects will be extended one year (fiscal year 2017-2018) under the existing federal authorization.



  • The descriptions in the applications submitted by each eligible recipient stating how each requirement will be achieved will serve as the major basis for the state monitoring process to determine the extent to which each requirement was achieved. In addition to this documentation, eligible recipients must locally retain and make available other documentation of method and extent of achievement.

The nine (9) Required Uses of Funds in Section 135(b) of the Act do not need to be exclusively satisfied through the use of Perkins funds. Local eligible recipients may use other funding sources (federal, state, local) to meet the requirements of Section 135(b), but must provide sufficient documentation to demonstrate that the requirements have been met before Basic Grant funds are expended on permissive activities.

  • Florida distributes the secondary local allocation in accordance with Section 131 of the Act, which states that the funds must be allocated on the basis of the most recent satisfactory data from the National Center for Education Statistics or have been provided by the Bureau of the Census for the purpose of determining eligibility under Title I of the Elementary and Secondary Education Act of 1965 (ESEA) as follows:

    • The formula to allocate funds to secondary school programs uses the number of low-income and total population ages 5 through 17 who reside in school districts served by local educational agencies (LEAs) within the state.

    • The formula includes the following:

      • 30% allocated to local educational agencies (LEAs) based on the number of 5 to 17 year-olds who reside in the school district

      • 70% allocated to LEAs based on the number of 5 to 17 year-olds in families below the poverty line


For more information regarding the distribution of funds to secondary career and technical education programs, see Section VI: Fiscal Requirements, Florida’s Perkins IV State Plan (2008-2017) at: http://www.fldoe.org/academics/career-adult-edu/funding-opportunities/carl-d-perkins-career-technical-edu/carl-d-perkins-resources.stml


Application Narrative Section

To receive funds under the Act, eligible recipients with five-year plans approved in 2008-2009 or in a subsequent year must complete the required information and forms. Any areas where there are no planned changes for the 2017-2018 funding year, the applicant must write NO PLANNED CHANGES in the space provided.


Instructions for Completing the Narrative Information / Charts

  • Before inserting any text or information into the Application Narrative Section, forms and charts, save the pages/charts/forms in Word on your computer.

  • Use size 12-point font.

  • Responses should be brief, clear and concise.

  • Submit:

  • One application with original signatures

  • Three copies of the application

  • Note: It is the submitting agency’s responsibility to ensure that three complete copies of the application are included in the application package.



  1. Part A: For the fiscal years 2008-2017, briefly describe how the career and technical education programs 9 requirements under Local Use of Funds, Section 135 (a - b) will be carried out with funds received under this title. Complete this response in the chart below.




    • After the “Required Uses of Funds” are met, Perkins funds may be used to fund items on the list called “Permissive Use of Funds”. The Required and Permissive Use of Funds Chart is located in the Attachments section.


REQUIRED LOCAL USES OF FUNDS (Scope of Work)

(Perkins IV, SECTION 135)



Nine Required Activities

Applicants must complete the cells in this column for each of the nine Required Uses of Funds by describing any planned changes to their approved 2008-17 Local Plan, submitted in June 2008/subsequent year, or write NO PLANNED CHANGES on how the career and technical education programs will be carried out.

Funds made available to eligible recipients under this part shall be used to support career and technical education programs that:

1. strengthen the academic and career and technical skills of students participating in career and technical education programs, by strengthening the academic and career and technical education components of such programs through the integration of academics with career and technical education programs through a coherent sequence of courses, such as career and technical Programs of Study to ensure learning in -



  1. Core academic subjects; and

  2. Career and technical education subjects;





2. link career and technical education at the secondary level and career and technical education at the postsecondary level, including by offering the relevant elements of not less than 1 career and technical program of study;





3. provide students with strong experience in and understanding of all aspects of an industry, which may include work-based learning experiences;





4. develop, improve, or expand the use of technology in career and technical education, which may include-

A. training of career and technical education teachers, faculty, and administrators to use technology, which may include distance learning;

B. providing career and technical education students with the academic and career and technical skills (including the mathematics and science knowledge that provides a strong basis for such skills) that lead to entry into the technology fields; or

C. encouraging schools to collaborate with technology industries to offer voluntary internships and mentoring programs, including programs that improve the mathematics and science knowledge of students;




5. provide professional development programs that are consistent with Section 122 to secondary and postsecondary teachers, faculty, administrators, and career guidance and academic counselors who are involved in integrated career and technical education programs, including—

A. in-service and pre-service training on-


    1. effective integration and use of challenging academic and career and technical education provided jointly with academic teachers to the extent practicable;

    2. effective teaching skills based on research that includes promising practices;

    3. effective practices to improve parental and community involvement; and

    4. effective use of scientifically-based research and data to improve instruction;

B. support of education programs for teachers of career and technical education in public schools and other public school personnel who are involved in the direct delivery of educational services to career and technical education students, to ensure that such teachers and personnel stay current with all aspects of an industry;


C. internship programs that provide relevant business experience; and
D. programs designed to train teachers specifically in the effective use and application of technology to improve instruction;




6. develop and implement evaluations of the career and technical education programs carried out with funds under this title, including an assessment of how the needs of special populations are being met;






7. initiate, improve, expand, and modernize quality career and technical education programs, including relevant technology;





8. provide services and activities that are of sufficient size, scope, and quality to be effective; and

(Refer to the Perkins IV Implementation Guide (2017-2018 Edition) for new state requirements on size, scope, and quality.)








  1. provide activities to prepare special populations, including single parents and displaced homemakers who are enrolled in career and technical education programs, for high skill, high wage, or high demand occupations that will lead to self-sufficiency.






1. Part B: In the previous year’s application (2016-2017) eligible applicants were required to briefly describe - for the fiscal years 2008-2017 - how the career and technical education programs’ 20 Permissive Uses of Funds, Section 135 (c), may be carried out with funds received under this title. Provide the following information in your written response:



  • the number (and letter if applicable) of the permissive use of funds

  • short title

  • briefly describe the permissive activities that will be carried out in 2017-2018

Note: See Required and Permissive Use of Funds Chart in the Attachments section and see the example below:
Example Response – Permissive Use of Funds

Permissive Use of Funds #18 – Support training in Automotive Service Technology - During this five-year plan funds will be used to support automotive service technology training by providing professional development, recruitment of certified faculty, and up-grade automotive technologies equipment to ensure program improvement.


For this year’s application (2017-2018) applicants must describe any planned changes to their approved 2008-2017 Local Plans that were submitted in June 2008, or original submission date, or write NO PLANNED CHANGES in this section.


  1. For fiscal years 2008-2017, briefly describe how the program will address 2A – 2E below (Perkins IV, Section 134(b)(3)).

2A. Offer the appropriate courses of not less than one of the career and technical Programs of Study described in Section 122(c)(1)(A). To accomplish this requirement, eligible recipients must follow the instructions below (All portions of Question 2A must be completed and NO PLANNED CHANGES is not permissible for this question.):


Development and implementation of Programs of Study are not accomplished in isolation and necessitate the use of a partnership between secondary and postsecondary entities. The utilization of existing consortium to carry out the state’s program of study requirements is encouraged and eligible applicants are permitted to “pool a portion of such funds available to not less than 1 other eligible recipient for innovative initiatives, which may include- implementing career and technical Programs of Study described in Section 122(c)(1)(A) and Section 135 (c)(19)(C). The state will not impose restrictions on the amount of basic grant funds used to develop and implement Programs of Study.
The elements of a Program of Study required by the State are outlined in the Attachments section of this RFA as well as in the Perkins IV RFA Implementation Guide (2017-2018 Edition) http://www.fldoe.org/academics/career-adult-edu/funding-opportunities/carl-d-perkins-career-technical-edu/carl-d-perkins-resources.stml

Program of Study (POS) Requirements for Secondary Programs

Question 2A-Checklist


Item #

Program of Study Requirement

Applicant

Check if completed



DOE Staff

Initial when approved



Question 2A: Offer one CTE Program of Study







2017-2018 Primary Program of Study







1.

Primary Program of Study Form







2.

Primary Program of Study Assurances










  1. Letter of Collaboration on Primary POS (letter)







All 2017-2018 CTE Programs







3.

Number of 2017-2018 CTE Programs and POS










  1. Number of Available CTE Programs

  2. Number of CTE Programs that are POS







4.

Partnerships and Collaborations on CTE Programs of Study (narrative)










  1. Partnerships and process for identification and development of NEW Programs of Study

  2. Partnerships and process to ensure that Programs of Study reflect local economic and workforce needs and a pathway to earn industry certifications

  3. Partnerships and process to ensure articulation between secondary and postsecondary programs

d. Partnerships and process for reviewing and updating Programs of Study






5.

Planned Development of Programs of Study in 2017-2018










  1. Number of Programs that will Develop into POS

  2. Information on Programs to be Developed into POS (table)








Note: DOE staff must approve POS requirement submission prior to the issuance of a DOE grant award notification.

Application Requirements: (For guidance on answering these questions, please refer to the Perkins IV RFA Implementation Guide (2017-2018 Edition))
2017-2018 Primary Program of Study


  1. Primary Program of Study Form

To receive Perkins funding during a project year, each eligible agency must offer not less than one CTE Program of Study that meets the eight (8) elements described in the Florida State Plan. A list of these eight elements can be found in the Attachments section of this RFA as well as in the Perkins IV RFA Implementation Guide (2017-2018 Edition).
For funding purposes, please submit a copy of the form for ONE program of study (POS) that will serve as your primary POS. This primary POS MUST include all of the state required elements and may include one or both of the Other Recommended/Optional Elements. In addition, the POS form for this program MUST include all of the information that is included on the state template (http://fldoe.org/academics/career-adult-edu/funding-opportunities/carl-d-perkins-career-technical-edu/carl-d-perkins-resources.stml).
You may submit the same POS that was submitted and approved for your 2016-2017 RFA as long as all of the following conditions are met: (1) you submit the final, approved copy of the POS form; (2) the program will still be fully operational during the 2017-2018 project year; (3) the program continues to meet all eight (8) state required elements; (4) no changes have been made to the program, related certifications or articulation agreements; and (5) the program is not daggered for deletion or deleted for the 2017-2018 project year.
If any of the above conditions will not be met by your 2016-2017 approved POS during the 2017-2018 project year, please submit either a revised POS form reflecting changes in the program or submit a different Program of Study that will meet all of the above conditions.
In order to ensure quality POS, we will conduct a review of the submitted POS. If we find that any of the conditions outlined above are not met, we will work with you on addressing these conditions to ensure submission of an approved primary POS for the purposes of Perkins funding for the 2017-2018 project year.


  1. Primary Program of Study Assurances

By submitting your one primary Program of Study, you are attesting to the fact that the submitted POS will meet all eight (8) state required elements throughout the 2017-2018 project year.
To confirm that the POS will be a collaborative effort between secondary, postsecondary and business partners during the 2017-2018 project year, the following assurance is required:
a. Letter of Collaboration on Primary POS

To assure that collaboration between secondary, postsecondary and business representatives on this primary POS will continue during the 2017-2018 program year, please have partners sign the Letter of Collaboration. Produce the letter using the template in the Attachments section of this RFA and print it on your or one of your partner agency’s letterhead (see example in the Perkins IV RFA Implementation Guide (2017-2018)). Sign the letter and have all other partners sign and include district/institution/agency names and signee titles on the letter.



Note: For agencies that collaborate with multiple districts on this primary POS, only one of the districts that implements this POS will need to sign the Letter of Collaboration. In addition, only one of the primary business partners for this program needs to sign the letter.
3. Number of 2017-2018 CTE Programs and POS

a. Number of Available CTE Programs

How many CTE programs (e.g. Digital Design, Phlebotomy) will be available to students in your district during the 2017-2018 project year? (If you offer the same program in multiple schools it should only be counted once.)
b. Number of CTE Programs that are POS

To date, how many of these CTE programs have been broadened in scope to include a clear pathway between the secondary and postsecondary levels and all of the eight (8) state required elements to become fully implemented Perkins Programs of Study?


4. Partnerships and Collaborations on CTE Programs of Study

Partnerships and collaborative efforts are key to the development, implementation and improvement/expansion of CTE programs into fully functioning relevant POS. The following questions are about processes used for different facets of POS and the partners that you collaborate with on these program facets.




  1. How do you identify and develop NEW Programs of Study and who are your partners in this process?




  1. How do you ensure that all of your Programs of Study reflect local economic and workforce needs and provide a pathway to earn industry certifications and relevant work skills and who are your partners in this process?




  1. Describe how you ensure that there is a clear pathway and articulation between secondary and postsecondary programs and who your partners are in this process.




  1. Describe the process you use for reviewing and updating currently developed Programs of Study and who your partners are in this process.

5. Planned Development of Programs of Study in 2017-2018

a. How many CTE programs does the eligible recipient propose to develop into Programs of Study during the 2017-2018 project year that will include all of the state-required elements: _____ (#)?
b. Fill in the information in the table below for each of the programs you plan to develop into POS during the 2017-2018 project year. If you do not plan to develop any programs into POS during the project year, no further information is required.
Information on Programs to be Developed into POS


Program Name

Program Number

2017-2018

Projected

Student

Enrollment

Does the Program train for an occupation identified as High- Skill, High-Wage or High-Demand?*

Is this program part of a local articulation agreement?











Yes

No

Yes

No










































Add rows as required to the table above.


*The 2016-2017 Statewide Demand Occupations Lists (DOL) and/or regional DOL may be used to identify High-Skill, High-Wage or High-Demand careers that align with designated programs. Information may be accessed at URL: http://www.floridajobs.org/labor-market-information/publications-and-reports/labor-market-information-reports/regional-demand-occupations-list. The 2017-2018 lists are not available at this time.
2B. Improve the academic and technical skills of students participating in career and technical education programs by strengthening the academic and career and technical education components of such programs through the integration of coherent and rigorous content aligned with challenging academic standards and relevant career and technical education programs to ensure learning in–

      1. the core academic subjects (as defined in Section 9101 of the Elementary and Secondary Education Act of 1965); and

      2. career and technical education subjects;

(If no changes are planned, indicate: NO PLANNED CHANGES.)
2C. Provide students with strong experience in, and understanding of, all aspects of an industry;

(If no changes are planned, indicate: NO PLANNED CHANGES.)


2D. Ensure that students who participate in such career and technical education programs are taught to the same coherent and rigorous content aligned with challenging academic standards as are taught to all other students; and

(If no changes are planned, indicate: NO PLANNED CHANGES.)


2E. Encourage career and technical education students at the secondary level to enroll in rigorous and challenging courses in core academic subjects (as defined in Section 9101 of the Elementary and Secondary Education Act of 1965);

(If no changes are planned, indicate: NO PLANNED CHANGES.)




      1. Professional Development / Curriculum Development

For the fiscal years 2008-2017, briefly describe how comprehensive professional development (including initial teacher preparation) for career and technical education, academic, guidance, and administrative personnel will be provided that promotes the integration of coherent and rigorous content aligned with challenging academic standards and relevant career and technical education (including curriculum development) [Perkins IV, Section 134 (b) (4)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)


      1. Stakeholder Involvement

For the fiscal years 2008-2017, briefly describe how parents, students, academic, and career and technical education teachers, faculty, administrators, career guidance and academic counselors, representatives of career pathways consortia (if applicable), representatives of the entities participating in activities described in Section 117 of Public Law 105-220 (if applicable), representatives of business (including small business) and industry, labor organizations, representatives of special populations, and other interested individuals are involved in the development, implementation, and evaluation of career and technical education programs assisted under this Title, and how such individuals and entities are effectively informed about, and assisted in understanding, the requirements of this title [Perkins IV, Section 134 (b) (5)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)


      1. For the fiscal years 2008-2017, provide assurances that the eligible recipient will provide a career and technical education program that is of such size, scope, and quality to bring about improvement in the quality of career and technical education programs [Perkins IV, Section 134 (b) (6)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)

Respond to this requirement by completing the Size, Scope & Quality Programmatic Requirements Chart in the Attachments section. The eligible recipient must review the Perkins IV Implementation Guide (2017-2018 Edition) Part B (VII) (A). (If no changes are planned, indicate: NO PLANNED CHANGES.)




      1. For the fiscal years 2008-2017, briefly describe the process that will be used to evaluate and continuously improve the performance of the eligible recipient [Perkins IV, Section 134 (b) (7)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)




      1. For the fiscal years 2008-2017, briefly describe how the eligible recipient will [Perkins IV, Section 134 (b) (8)]; — (If no changes are planned, indicate: NO PLANNED CHANGES.)

A. review career and technical education programs, and identify and adopt strategies to overcome barriers that result in lowering rates of access to or lowering success in the programs for special populations;


B. provide programs that are designed to enable the special populations to meet the local adjusted levels of performance; and
C. provide activities to prepare special populations, including single parents and displaced homemakers, for high-skill, high-wage, or high-demand occupations that will lead to self-sufficiency;


      1. For the fiscal years 2008-2017, briefly describe how individuals who are members of special populations will not be discriminated against on the basis of their status as members of the special populations [Perkins IV, Section 134 (b) (9)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)




      1. For the fiscal years 2008-2017, briefly describe how funds will be used to promote preparation for non-traditional fields [Perkins IV, Section 134 (b) (10)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)




      1. For the fiscal years 2008-2017, briefly describe how career guidance and academic counseling will be provided to career and technical education students, including linkages to future education and training opportunities [Perkins IV, Section 134 (b) (11)]; (If no changes are planned, indicate: NO PLANNED CHANGES.)




      1. For the fiscal years 2008-2017, briefly describe efforts to improve [Perkins IV, Section 134 (b) (12)];– (If no changes are planned, indicate: NO PLANNED CHANGES.)

A. the recruitment and retention of career and technical education teachers, faculty, and career guidance and academic counselors, including individuals in groups underrepresented in the teaching profession; and

B. the transition to teaching from business and industry.




  1. For the fiscal years 2008-2017, briefly describe your partnership with local charter schools that offer career and technical education programs. [Perkins IV, Section 133(C)(3) and (D)] (If no changes are planned, indicate: NO PLANNED CHANGES.)




  1. For Consortium Projects Only

For the fiscal year 2017-2018, describe the process used by the consortium to ensure that funds are utilized for the purposes and programs that are mutually beneficial for all members of the consortium. [Perkins IV, Section 131 (F) (2)] (If no changes are planned, indicate: NO PLANNED CHANGES.) Refer to “Consortium Requirements” in the Allocation Chart located in the Attachments section.


  1. For the fiscal year 2017-2018, provide a list of names and addresses of the site(s) where programs, services, and activities will be offered. Provide a list of the 2010 Classification of Instructional Programs (CIP) number and title of the programs under which these activities or services will be provided. Include this information in the application package. (If no changes are planned, indicate: NO PLANNED CHANGES.)




  1. Support for Reading and Math Initiatives/Strategic Goals

For the fiscal year 2017-2018, briefly describe how the project will incorporate one or more of the Strategic Goals included in the Florida’s Next Generation PreK-20 Education Strategic Plan.

URL: http://www.fldoe.org/policy/state-board-of-edu/strategic-plan.stml


Describe how the project will address the reading and math/science initiatives of the Department of Education. For further guidance, use the following:

Just Read Florida

http://www.fldoe.org/academics/standards/just-read-fl/
Math/Science Initiative

http://www.fldoe.org/academics/standards/subject-areas/math-science/index.stml


  1. Notice Regarding Automotive Service Technology Education Programs

Florida Statute 1004.925 states: All automotive service technology education programs shall be industry certified in accordance with rules adopted by the State Board of Education. Automotive Service Technology education programs that are not industry certified or are not in the certification cycle will not be permitted to use Perkins funds to support such programs, unless the funds are used to obtain certification for the program. Eligible recipients must provide documentation of industry certification or evidence that the program is in the process of obtaining certification as part of the application package.


  1. Local Performance Accountability Information for the fiscal years 2008-2017, briefly describe how the career and technical education activities will be carried out with respect to meeting state and local adjusted levels of performance established under Section 113 (Perkins IV, Section 134 (b)(2))

Local eligible recipients will receive under separate cover, instructions to access the Division’s web-based local accountability system. The web-based system allows local eligible recipients to view local performance levels in relation to state negotiated targets, accept electronically state-negotiated targets or negotiate local adjusted performance targets. Local eligible recipients will also be able to provide a response to question #18 (below) via the web-based system.


Data reporting is part of Florida’s contract with the USDOE for receiving Perkins funds. The state is required to report annually on progress toward meeting federally-approved student performance targets. Statewide progress is an aggregation of local program improvements made by local eligible recipients of Perkins funds. Local recipients are required to work toward meeting local improvement targets that are established by the Florida Department of Education.
Instances where an LEA shows a consistent pattern of failure to submit student performance data as required may delay approval of funds until the LEA can demonstrate that local data reporting problems have been corrected.
For more information on Florida’s Perkins IV Performance Measures, see the Attachments section and the Perkins IV Implementation Guide (2017-2018 Edition).


  1. Local Program Improvement Plans – If applicable, Local Program Improvement Plans must be submitted in order to receive a grant award notification. As required in Section 123 of the Act, local eligible recipients will receive under separate cover, instructions for the development and implementation of local program improvement plans for those eligible recipients that failed to achieve at least 90% on any of their 2016-2017 local agreed upon performance levels.

The local program improvement plan must include the targeted performance level, improvement actions to be implemented, person(s) responsible, projected date of completion, a description of how special consideration is given to performance gaps among the different categories of students and a description of how the local plan was developed in consultation with appropriate agencies, individuals, and organization.


Agencies that have failed to meet 90% of their local agreed upon performance level on any measure for 3 or more continuous years will be required to complete an additional portion of the Program Improvement Plan. Additionally, agencies that have failed to reach 90% of their agreed upon target for multiple measures for 3 or more continuous years may be required to participate in technical assistance with the Department and will be contacted separately by staff should they be selected.


  1. Federal Programs - General Education Provisions Act (GEPA)

For the fiscal years 2017-2018, provide a concise, one-page description of the process to ensure equitable access to, and participation of students, teachers, and other program beneficiaries with special needs. For details refer to URL: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf
Contractual Service Agreements

Contractual Service Agreements must be in compliance with Florida Statutes, Sections 215.422, 215.971, 216.347, 216.3475, 287.058, and 287.133; Rule 60A-1.017, Florida Administrative Code. Applicants proposing fiscal/programmatic agreements should carefully review and follow the guidance of the State of Florida Contract and Grant User Guide, Chapter 3, Agreements at URL: http://www.myfloridacfo.com/aadir/docs/ContractandGrantManagementUserGuide.pdf. All proposed contractual expenditures between the fiscal agent and subcontractors shall be accompanied by a formal, properly executed (agency head or designee’s signature, and subcontractor signature), clear and comprehensive agreement which provides the legal basis for enforcement before rendering any contractual services. Because the success of a project can be directly linked to the quality of the agreement, issuing a formal agreement including a detailed scope of work is critical.


Budget Narrative Form, DOE 101

When completing this form (see Attachments section) under Column (3), Account Title and Narrative, for each line item, specify the “Performance Measure(s)” by number as listed on the Florida’s Perkins IV Performance Measures chart (see Attachments section). In addition, specify the “Required Use of Funds” or “Permissive Use of Funds” by number as listed on the Required and Permissive Use of Funds chart (see Attachments section) for budgetary expenditures such as salaries, equipment and supplies. Expenditures must focus on continuous performance improvement.



EXAMPLE Perkins Budget Narrative Form (DOE 101 Form)
NOTE:

When completing the Budget Narrative Form (located in the RFA Attachments), under Column (3), Account Title and Narrative, for each line item specify the budgetary expenditures such as salaries, equipment and supplies. Expenditures should focus on performance improvement, as noted in the application. Show all amounts in whole dollars only.




(1)

(2)

(3)

(4)

(5)

FUNCTION

OBJECT

ACCOUNT TITLE, NARRATIVE, AND EXPLANATION


FTE

AMOUNT

(whole $)

####

###

Salaries: Perkins Project Coordinator to assist with administrative requirements of the Perkins Grant. ADMINISTRATIVE COST

Performance Measures: 1S1, 2S1, 4S1. Required Uses: 1, 2, 4, 6, 8. Permissive Uses: 2, 4



.25

11,352

####

###

Retirement: * (9.85%) ADMINISTRATIVE COST




1,118

####

###

Social Security: (7.65%) ADMINISTRATIVE COST




868

####

###

Worker’s Comp: (1.01%) ADMINISTRATIVE COST




115

####

###

Salaries: 4 CTE teachers. 1 for Culinary Arts and 2 for Allied Health, 1 for Automotive

Performance Measures: 1S1, 2S1, 4S1. Required Uses: 2, 4, 6, 8. Permissive Uses: 2, 4



4.0

192,704

####

###

Retirement: (9.85%)




18,981

####

###

Social Security: (7.65%)




14,742

####

###

Worker’s Comp: (1.01%)




1,946

####

###

Materials and Supplies: Consumables for CTE programs to include paper, binders, pens, pencils, instructional and recruiting materials. No item costs $1,000 or more.

Performance Measures: 1S1, 2S1, 6S1.Required Uses: 1, 3, 8 Permissive Uses: 5, 6, 7






28,186

####

###

Travel- Out of County: 2 CTE Teachers to attend FACTE State Conference.

Performance Measures: 2S1. Required Uses: 3, 4, 5, 6, 7, 9 Permissive Uses: 1, 5, 6






652

####

###

Computer Hardware: Purchase of computer equipment to be used by CTE students for instructional purposes. Includes monitors, CPU’s peripheral devices memory, and 50 laptop computers. See Equipment Form.

Performance Measures: 1S1, 1S2, 4S1.Required Uses: 2, 7, 8, 9 Permissive Uses: 5, 7



** Note: Performance Measure 1S1 addresses required Program Improvement Plan (PIP) for Reading Attainment.




76,600

####

###

Indirect Cost***




3,050










Total

$350,315


* Showing the percentage on benefits is optional.

** Instructions to address Program Improvement Plans:

As detailed in RFA section ## of the Application Narrative Section, some local eligible recipients will be required to develop and implement a Local Program Improvement Plan for failure to achieve at least 90% on one or more 2016-2017 local agreed upon performance levels. These local eligible recipients requiring a Program Improvement Plan must provide additional budget narrative that clearly articulates how they are investing Perkins funds to address performance deficiencies. (See Example above)



*** Indirect Cost plus Administrative Cost cannot exceed 5% of the total grant allocation.


Conditions for Acceptance

The requirements listed below must be met for applications to be considered for review:



  1. Application is received in the Office of Grants Management within the timeframe specified by the RFA

  2. Application includes required forms: DOE 100A Project Application Form and DOE 101 - Budget Narrative Form

  3. All required forms must have the assigned TAPS Number included on the form

  4. All required forms have original signatures by an authorized entity

NOTE: Applications signed by officials other than the appropriate agency head identified above must have a letter signed by the agency head, or documentation citing action of the governing body delegating authority to the person to sign on behalf of said official. Attach the letter or documentation to the DOE 100A when the application is submitted.

  1. Application must be submitted to:

Office of Grants Management

Florida Department of Education

325 W. Gaines Street, Room 332

Tallahassee, Florida 32399-0400



Method of Review

  • All eligible recipients’ applications will be reviewed for approval by FLDOE staff using the criteria specified in the Perkins IV Act, Florida’s Perkins IV State Plan (2008-2017) and Perkins IV Implementation Guide (2017-2018 Edition).

  • Eligible recipients may be asked to revise and/or change content stated in their application in order to be approved for funding.

  • In addition, fiscal information will be reviewed by the Bureau of Contracts, Grants and Procurement, and Office of Grants Management staff.

  • The Application Review Criteria and Checklist found in the Attachments section will also be used by FLDOE staff to review applications.

Attachments




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