Regular monthly meeting



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MARSHALL COUNTY PERSONNEL BOARD

MINUTES

REGULAR MONTHLY MEETING

April 9, 2007
The regular monthly meeting of the Marshall County Personnel Board was held on Monday, April 9, 2007 , in the Commission Chambers of the Marshall County Courthouse in Guntersville, Alabama. Chairman Benny Frazier called the meeting to order at 6:00 PM.
The following Board members were present:

Benny Frazier, Chairman

Jason Windsor, Secretary

Bobby Boen


Steve Clemons


Martha Handschumacher
Board Attorney Jeff Carr was present for the meeting as were Board staff members Don Laney and Charles Smith.
There were about fifty county employees present for the meeting, representing most of the county departments. Representatives of the news media were also present.

CALL TO ORDER

Initial welcoming remarks and the Call To Order were given by Chairman Benny Frazier.




INVOCATION


The invocation was given by Assistant Personnel Administrator Don Laney.

PLEDGE OF ALLEGIANCE


Board member Bobby Boen led the Pledge of Allegiance to the flag.
APPROVAL OF AGENDA
  1. Chairman Benny Frazier asked if anyone in attendance at the meeting wished to address the Board under the heading of PUBLIC COMMENTS. No one wished to do so.


  2. Chairman Frazier then asked for any corrections or additions to the meeting agenda. There were none. (Note: The closed grievance hearing originally scheduled to be held prior to the regular Board meeting was rescheduled to follow the regular meeting as an accommodation to the large number of employees attending the meeting.)

  3. Chairman Frazier then called for a motion for approval of the agenda. Board member Clemons made a motion for approval of the agenda. Board member Windsor seconded the motion. The motion was approved by voice vote of the members. There were no “nay” votes.


APPROVAL OF MINUTES


Chairman Frazier made brief remarks about the Minutes of the March 12, 2007 Board meeting minutes and then asked if there were any questions or remarks concerning them and if any changes needed to be made. There were none. He then called for a motion for approval of those minutes. Board member Bobby Boen offered a motion for approval of those minutes followed by a second by Board member Jason Windsor. The motion was approved by voice vote with no “nay” votes being cast.
OLD BUSINESS

Two items of OLD BUSINESS on the agenda, items A and B under OLD BUSINESS , were considered together. Board member Windsor, in a 2 part move, offered a motion to “bring out” (bring from the table) items A and B under OLD BUSINESS and to approve the requests of Commissioners Fleming and Bollinger each to hire one Road Maintenance Specialist beyond Step 3 of Grade 11, under the stipulation of the new pay scale study that they be placed where they need to be placed whether it is “high, low or the same”. The motion was seconded by Board member Boen. The motion was approved by voice vote. There were no “nay” votes.


C. Item C was left on the table.
NEW BUSINESS
A.The Board considered Ms. Brenda Sullivan’s request to promote Isaiah Bentley to GIS Technician 1. Board member Jason Windsor made a motion to approve the request. Board member Martha Handschumacher seconded the motion. The motion was approved by voice vote. No “nay” votes were cast.

  1. Chairman Benny Frazier called for consideration of Chairman Cannon’s request to hire the new EMA Director at Grade 4, Step 4, or Step 3 as a second choice for the Board. At this time, Board member Jason Windsor asked to address the issue. He then made a motion to move all employees under Step 3 of any grade to Step 3; that all currently in Step 3 would remain at Step 3 and that all employees above Step 3 would remain in their present step pending the outcome of the Classification Study and would give all appointing authorities the option of placing all employees now in steps 1 and 2 into step 3 if approved by the Com-mission and that no appointing authority could move (spot move) only one employee in the department…if they move one, they have to move all (1’s and 2’s) in the department. The motion was seconded by Board member Boen. The motion was passed by voice vote, with Board member Clemons voting “no”.

  2. The Board considered Chairman Billy Cannon’s request that the Personnel Board receive suggested Job Descriptions for consideration from Department Heads during the upcoming Classification Study. Board member Jason Windsor offered a motion to honor Chairman Cannon’s request. Board member Boen seconded the motion. The motion was approved by voice vote with no “nay” votes being cast.

C1. After the Item C. above was taken care of, Board Attorney Jeffrey Carr pointed

out that the original intent of Item B, approval of the salary of the EMA director,

had not been dealt with. There was brief discussion of the matter, then Board

member Clemons moved that the new EMA Director hired at Grade 4, Step 3.

Board member Bobby Boen seconded the motion. The motion was passed by

voice vote. Board member Windsor voted “no”.



  1. The Board considered the interim EMA Director’s request to approve a new job description Operations Administrative Assistant, Job Code 158, Grade 10.Board member Jason Windsor made a motion to approve the request. Board member Boen seconded the motion. The motion was approved by voice vote.

  2. The Board considered the Interim EMA Director’s request to hire an Operations Administrative Assistant, Job Code 158, Grade 10. Board member Bobby Boen made a motion for approval of the request. Board member Jason Windsor gave a second to the motion. The motion was approved by voice vote. There were no “nay” votes cast.


LEGAL UPDATE(S)

Board Attorney Jeffrey Carr stated that there were no legal updates to be discussed other than the grievance hearing set to follow this business meeting.


PUBLIC COMMENTS

Chairman Billy Cannon addressed the Board briefly regarding the Classification Study recently approved by the Personnel Board and the County Commission. After brief discussion regarding granting authority to the Personnel Board to choose the agency to do the study, he emphasized that the study must be complete by July 25, 2007 in order that all facets of the budgeting process could be completed, i.e., Social Security, workmen’s compensation, employees’ retirement contributions by the county, etc. He also addressed a current rumor that, because of the classification study and the possibility of new road worker job descriptions, county road maintenance workers might be taken from under the Personnel Board. He stated that this concern was unfounded and that no such action would take place. Chairman Cannon also addressed what he called a “new era” of cooperation with the Personnel Board and other elected officials and offered his thanks to Board Chairman Frazier, Sheriff Walls and others. He stated that he was looking forward to completion of the study, the first in seven years, and to what it would mean to all. Cannon discussed medical insurance family coverage and the fact that it would remain at $195 per month for that option. In closing, Chairman Cannon once again discussed the authority given to the Personnel Board for the selection of a group to do the study and the several groups in the southeast who were capable of doing the study. Finally, he thanked the Board and others in advance for their help in completing the study.


GRIEVANCE HEARING

At the request of the grievant, Corrections Officer Edwin E. Bors, the Board went into Executive Session for the hearing. Board member Steve Clemons made a motion to go into Executive Session that was followed by a second by Board member Jason Windsor. In a “roll call” vote, the following votes were cast:

Board member Clemons—Yes

Board member Handschumacher—Yes

Board Chairman Frazier—Yes

Board member Boen—Yes

Board member Windsor—Yes
Chairman Frazier called the Executive Session to order and made brief remarks concerning the hearing. He then turned the moderation of the session over to Board Attorney Jeffrey Carr. Mr. Carr, who had previously explained the rules of the hearing to both parties to the issue, then allowed presentations of evidence by both parties. The Board members were allowed to question the grievant and the defendant throughout the procedure. Both parties were allowed time for rebuttal and final remarks concerning the case. After hearing all evidence presented by the parties, Chairman Frazier dismissed both parties of the issue and advised them that they would be notified of the Board’s decision within the required time. The Executive Session was then closed.
The regular session of the Board was reconvened by Chairman Frazier. The Board members then briefly discussed the issue and the evidence presented and then made a ruling on the grievance. The Board unanimously upheld the action of the Warden, Captain Dewayne Bankson, in demoting the grievant, Officer Edwin Bors, from Shift Supervisor to Corrections Officer. The grievance was denied. The report of the proceedings of the hearing as documented by the Court Reporter is attached and made a part of these minutes.
OTHER BUSINESS

The Board considered three additional items of business after reconvening. Those items and actions are listed as follows:



  1. The Board discussed an issue wherein an employee of the Commission Office was advanced three steps on the payscale by Chairman Cannon. He had advised that he would rescind the action. It was unsure as to what step he planned to go back to. The Board decided to wait and see if that action did take place.

  2. The Board considered an issue wherein an employee of the Commission Office was given 200 hours of sick leave by an individual who was leaving the county work force for a position in another location. The Board determined that the re-cipient did not have an illness of a catastrophic nature. Board member Clemons made a motion that the remaining hours of donated sick leave be returned. Board member Jason Windsor seconded the motion. The motion was approved by voice vote. There were no “nay” votes.

  3. Board member Windsor made a motion that all department heads and elected officials be notified that there would be no personnel actions without knowledge and approval by the Personnel Board. Board member Boen seconded the motion. The motion was approved by voice vote. There were no “nay” votes.



ADJOURNMENT

Chairman Frazier asked if there were other items or comments to come before the Board at the time. There were none. Board member Bobby Boen made a motion to adjourn the meeting. The was a second to the motion by Board member Jason Windsor. The motion was approved by voice vote with no “nay” votes being cast.


______________________________________

Jason Windsor, Secretary



Marshall County Personnel Board
Meeting Date: April 9, 2007


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