Race Across America 2013 (draft) Definitions Divisions Time Rules Procedures Table of Contents



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1010 – Route Errors


  1. If a Racer makes a wrong turn and rides off the course regardless of the reason, the Racer must either walk or be driven back to the spot where the course deviation was made, then continue riding. Racers are not permitted to ride the course in reverse at any time.

  2. If a wrong turn is made by a Team Racer, then a new Team member may begin riding at the point where the wrong turn was made. This is the only time Team members do not have to overlap wheels during an exchange.

  3. If the wrong turn was due to a Racer/Crew error, no time credit will be given to the Racer.

  4. If the wrong turn was due to an error in the Route Book (mistaken turn instruction), RAAM will compensate the Racer in time accordingly, providing an accurate time, distance and location record is written down and provided as evidence associated with the route error. Any errors in an electronic version of the Race Route will not be considered a basis for time compensation. Errors in the Route Book must be reported to Race Headquarters.

  5. "Unclear" as a cause of a routing error is established only if a significant number of Racers have similar problems with that particular set of routing instructions. Any time compensation allowed will be granted at the sole discretion of the Race Director.

Solo Racers cannot be shuttled up the course for any reason except for going to a motel or emergency situations. They must then return to the point where they last left the Race Route to begin riding again.
1100 – Solo Category

1. All entrants in the Solo Division must be qualified as described on the RAAM website. See

http://www.raceacrossamerica.org/raam/raam2.php?N_webcat_id=229
2. The Solo Division is one cyclist riding the entire distance from start to finish. These rules apply to Tandem Bicycles when two cyclists are riding the same bicycle for the entire distance while competing in the Solo Tandem Division.
3. In the Solo Tandem Division, racers may not be changed during the event.
1110 – Tandem, Triplet, Multi-Seat Bicycle Rules

1. Every seat on a bicycle being moved forward along the course towards the finish line must have a

Racer. In the case of a tandem, two Racers must always be with the bike while it is progressing towards the finish line whether riding or walking. This applies to Solo and Team Divisions with Tandems. One member may not ride the bike while others rest.
2. There are no restrictions on captaining and stoking. Either Racer may assume either position at any

time during the Race.


1125 – Team Rules

The Rules for solo Racers also apply to Team Racers. Additional Team rules include:


1. One or any combination of a Team’s registered Racers may cycle at any one time (subject to further

rules below). Drafting is permitted within the same Team, but not between rival Teams.


2. If the police prohibit drafting, abide by their commands. RAAM has no control over the authority of

the police. If you fail to abide by their commands, you are at your own risk.


3. A temporary ban on drafting may be imposed if the Team of Racers creates undue traffic problems that could be remedied by having only one Racer on the road.
4. There are no requirements as to how much time or how many miles each Racer can ride.
5. Eight person Teams must enter with a minimum of five Racers; four person Teams must enter with a minimum of three Racers; two person Teams must enter with two Racers. If one or more of the Team members gets hurt or cannot ride, no substitutions are allowed. Only one Racer has to finish - the rest of the Racers can drop out.
6. No switching divisions once the Race starts.
7. Penalties for rule violations will be imposed to the entire Team, not just to the Racer responsible. The entire Team must stop at the penalty box to serve penalties.
8. If a wrong turn is made by a Team Racer, then a new Team Racer may begin riding at the point where the wrong turn was made. This is the only time Team Racers do not have to overlap wheels during an exchange.
9. If one Team is about to pass another, the Team being passed must yield right of way to the passing

Team and both Teams must maintain spacing of 300 feet (100 meters).


10. All racers must be on the same type of bicycle except in the Open Division.
1126 – Exchanges

Racer and Vehicle Exchanges are one of the most hazardous situations in the Race and are discussed in detail in the following sections. The primary consideration in Racer and Vehicle Exchanges is safety! Race Officials will be watching Racer Exchanges closely. DO NOT get creative or imaginative with these rules – you will be penalized. These rules have been adopted with safety in mind and Race Officials will enforce the intention of the rule. Failure to read these rules and ask questions before the Race is no excuse. Read all the rules before asking questions. The Teams who make the safest Racer Exchanges generally use one full-time Follow Vehicle which never leaves the roadway. Racers and Crews are encouraged, where possible, to make Exchanges at naturally slow riding locations such as stop signs or gradual inclines. Exchange sites must be chosen carefully. See Section 1127-8, Exchanges must not impede the normal flow of traffic. See Section 590


1127 – Exchange Site

The Exchange Site is where the Exchange is initiated. These rules apply to both Racer Exchanges and Follow Vehicle Exchanges.


1. You must select an Exchange Site that does not interfere with road traffic. Safety is a main concern

and if in doubt about the choice of the Exchange Site, it is best to have both racers stop for the exchange or move on to a different exchange site.

a. Look for good visibility in both directions for your Exchange Site – minimum 600 feet (200 meters) in either direction.
b. Do not choose an Exchange Site on a curve or bend in the road or near the crest of a hill

where visibility may be limited.


c. Avoid Exchange Sites on downhill sections as speed may be excessive and visibility may be poor in relation to speed.
d. Avoid an Exchange Site in a no Passing Zone unless you have a wide shoulder or good turnout space.
2. Common sense and caution are the rule. You will receive a penalty or be disqualified if, in the opinion of a Race Official, you follow dangerous procedures that put your Racer, Crew or public at risk.
3. You must have sufficient and safe parking space for all Support Vehicles involved in a Racer

Exchange at a Racer Exchange Site.


4. All stopped Support Vehicles must stop a minimum of five feet off the traveled portion of the

pavement. That is a minimum of five feet to the right of the white line, also known as the fog line.


5. A maximum of two Support Vehicles may be parked at an Exchange Site that is on the shoulder of a road. If you use a parking lot, cross-street or other off road area for parking, you may have more than two Support Vehicles present.
6. Cross-streets, parking lots, etc. may be used as an Exchange Site. If you use one of these, all rules for Vehicle Parking and wait times must be observed. Do not get creative with these areas. Do not use

private driveways.


7. Racer and Vehicle Exchanges are not allowed on the limited access or Interstate highways. Exchanges may be done at the end of exit ramps. See Section 645
8. The Exchange Site must be on the right side of the road.
1128 – Exchange Zones

The Exchange Zone begins at the Exchange Site and ends where the Exchange is complete.
1. In the Exchange Zone only one Follow Vehicle per team may be in motion at cycling speeds on the

roadway at any one time.


2. All Support Vehicles stopped and awaiting a Racer Exchange must be stopped at least one minute

before the Exchange occurs.


3. All Support Vehicles not directly involved in the Exchange must either be stopped off the roadway or traveling at highway driving speed during a Racer Exchange in the Exchange Zone.
4. The Follow Vehicle may not stop in the traffic lane during a Racer Exchange.
1129 – Racer Exchanges

General
1. The retiring Racer must overlap wheels with the new Racer.
2. There are two types of Exchanges – Rolling and Stationary. During a Stationary Exchange, the New Racer is stopped and waits until the Retiring Racer has passed before starting. During a Rolling Exchange, the New Racer begins riding and wheel overlap is done with both riders in

motion. The Retiring Racer then stops.


3. When Follow Vehicles are used, all Exchanges must be made in front of the Leading Follow Vehicle.
4. Follow Vehicles may not cross the road centerline during a Racer Exchange.
5. If traffic conditions permit, Racers may make a Rolling Exchange at cycling speed and ride side by side.
6. No other Solo Racers or Team Racers may be within 600 feet (200 meters) during a Racer Exchange. This rule is waived during the first twelve hours of the first day.
7. If there is a Solo Racer within 600 feet (200 meters) you must yield to that Racer. Either slow down and do the Racer Exchange before you are within 600 feet (200 meters) or pass the Solo Racer and do the Racer Exchange when you are 600 feet (200 meters) beyond the Solo Racer.
8. If there are two Teams within 600 feet (200 meters) of each other, the Team that is doing a Racer Exchange must yield to the Team that is not. Either slow down and do the Racer Exchange before you are within 600 feet (200 meters) or pass the other Team Racer and do the Racer Exchange when you are 600 feet (200 meters) beyond the Team Racer.
9. No Racer may ride the course in reverse direction at any time.
Night Exchanges
1. All Night Exchanges must be made when Riders are stationary.
2. Night time exchanges must happen within the headlights of the Follow Vehicle.
3. At night, the retiring Racer must stop within the headlight of the stopped Support Vehicle picking the Racer up and may not ride back to the vehicle. The Racer must walk the bicycle back

along the shoulder, off the traveled portion of the road if backtracking is required at any time.


4. During a night time Racer Exchange, the New Racer must be waiting and start within the headlights of a stopped Support Vehicle.
Leapfrog Support
Leapfrog support is only allowed in Daytime. If Leapfrog Support is being used, all Support Vehicles are stopped and a Rolling or Stationary Exchange may be made. You must comply with all other rules for Exchanges including having Support Vehicles arrive at the Exchange Site at least one minute before the Exchange, they may not leave the Exchange Site until at least one minute after the Exchange.
1130 – Follow Vehicle Exchange

1. The Retiring Follow Vehicle approaches the Exchange Site and stops off the roadway New Follow Vehicle, which is also parked off the roadway.


2. The New Follow Vehicle may only enter the roadway when there is no traffic approaching from behind for one-half mile.
3. At night, the Racer must wait for the Follow Vehicle - the Racer must always be in the Follow Vehicle Headlights.
4. The Retiring Follow Vehicle must wait at least one minute after the New Follow Vehicle leaves.
Rolling Follow Vehicle Exchange:
1. The New Follow Vehicle approaches the Retiring Follow Vehicle from behind on

the roadway.


2. The New Follow Vehicle signals to the Retiring Follow Vehicle they are ready.
3. The Retiring Follow Vehicle will then safely pass the Racer and accelerate to

traffic speed or pull safely off to the shoulder.


4. The New Follow Vehicle comes in behind the Racer.
5. From the time the New Follow Vehicle is in place to the accelerating or pulling

off of the retiring follow vehicle, must be no more than 15 seconds. Any more

and this would be considered caravanning. See Section 590
6. The Racer should be notified of the Vehicle Exchange so they know why one

vehicle is leaving.


7. At night the racer must always be in the headlights of a follow vehicle.
SAFETY IS THE MOST CRITICAL DURING EXCHANGES. CAREFUL CONSIDERATION MUST BE GIVEN TO BOTH THE SET-UP AND THE EXCHANGE ITSELF. WHEN RACERS ARE EXCHANGED THERE MUST BE ONLY ONE VEHICLE IN MOTION AT A TIME. THERE CAN BE NO CARAVANNING AND YOU MUST NOT IMPEDE THE NORMAL FLOW OF TRAFFIC. AT NIGHT ONLY STATIONARY EXHANGES ARE ALLOWED AND ALL RACERS MUST BE WITHIN VEHICLE HEADLIGHTS.

Summary of Mandatory Reports

The Crew must notify Race Headquarters or a Race Official for the following:



  • In the event of an emergency – medical or otherwise – which necessitates calling 911 to request the assistance of the police and/or ambulance. (see Section 115)

  • Arrival of a Racer at each Time Station. (See Sections 420 and 440)

  • If Racer is riding dangerously and refuses to rest. (See Section 620)

  • Prior to following a Racer at night with a Motorhome (RV) or Auxiliary Vehicle. (See Sections 550 and 560)

  • If they are down to three Crew or one Support Vehicle. (See Sections 500 and 610)

  • When a Racer is, or plans to be, off the course hidden from view longer than 30 minutes. This information is for Race Headquarters use only to track Racers. (See Section 480)

  • If a casual non-Race rider continues riding within 30 feet (10 meters) of a Racer and is a nuisance. (See Section 480)

  • If a Media Crew persists after request by Racers’ Crew Chief to move away. (See Section 700)

  • If the primary Follow Vehicle has broken down and the Racer is being supported by another Support Vehicle. (See Sections 480, 550 and 560)

  • To obtain permission for Crew additions or changes. (See Sections 480 and 610)

  • If delayed more than 30 minutes by being sent off course, wrong turn on the Race Route or detained by local or state police longer than 30 minutes. (See Sections 300, 480, 1000 and 1010)

  • Following the Racer at night with a Motorhome (RV) if all other Support Vehicles are incapacitated and no other vehicles are available to follow the Racer. This does not apply to Support Vehicles temporarily stopping to buy gas, food, restroom and other "poor planning" circumstances. (See Sections 480, 550 and 560)

  • If an error is found in the Route Book. (See Section 1010)

  • If fire, flooding, natural disaster has closed a road. (See Section 130)



Appendix A – Appealing a Race Decision or Penalty

If a Racer believes that a Race Official has made a decision that violated the event rules, was biased or was unfair to the Racer, the Racer may appeal the decision to the Race Director.


Appeals

Appeals for Review of a PENALTY



  • Must be submitted in writing within 24 hours of receiving the Penalty.

  • Must be submitted to the nearest Race Official who will relay the Appeal to the Race Director.

  • Call Race Headquarters for help in locating the nearest Race Official. Do not wait until the last minute.

Appeals for Review of ALL OTHER RACE DECISIONS

  • Must be submitted in writing within 15 days of the end of The Race.

  • Must be submitted directly to the Race Director either at the Finish, via mail or via email.


Allowances

You are allowed a maximum of two Appeals in one race. If you lose the Appeal, you will be given a 15-minute time penalty. This time penalty will not count towards disqualification.


If the issue potentially affects the awards, then at least 12 hours before such presentation is scheduled to be made, the Racer must give to the Race Director a written notice of Intent to Appeal using the form in Appendix C.
You may make a protest orally to any Race Official or the Race Director, but they must be made privately and respectfully. Any public protest of display of disgust with the contents of the Rules, their application or to a Race Official may result in a penalty.
Field of Play Decisions

As with many events, Race Officials make the best decisions possible. Race Management respects the decisions of Race Officials and will stand by what they report. Reversing a decision or penalty is very rare.


Details

In order to be accepted as an official protest, the Request for Appeal Form in Appendix C must be completely filled out and must be submitted along with tangible evidence as to why a decision or reversal of an existing decision should be considered. Include evidence such as a notarized statement from a witness or Crew member as well as copies of written notes or other recordings of the incident in question. A general explanation of known opposing views must also be presented. A protest will not be accepted based on a vague complaint and must include these elements to be considered a valid protest.


The Race Director and Race Management will review your Appeal and reply within 48 hours. For all appeals, the decision of the Race Director is final.

Appendix B – Cheating and Accusations of Cheating

RAAM is first and foremost a competitive event – it is the Race Across America. It is also an event characterized by camaraderie, shared experience and personal achievement. You will have a better experience if you are supportive of all Racers. Your priority is racing, not officiating. Concentrate on your race, the Race Officials will focus on rules. Invariably, becoming fixated on what may be perceived as violations of rules by others and/or what you believe to be officiating mistakes, will generally cause both Racers and Crew to lose focus on racing and negatively impact performance.


Cheating versus Mistakes

Mistakes happen. Racers and Crew get tired and forget and rules are broken. In most cases it is not intentional. Cheating is a flagrant and purposeful violation of the rules.


You should read no further unless you have seen a serious and intentional violation of the rules.

Cheating is Serious

Race Officials and Management regard cheating in any form as a serious offence. The Race Director reserves the right to disqualify any Racer if, in the sole opinion of the Race Director, adequate evidence of cheating has been presented to the Race Director. Such an offense may take place before, during or up to and including 7 full days after The Race. Disqualification will also result in withholding and recovery of awards. A direct observation by a Race Official of cheating by a Racer or Crew, upon being reported to the Race Director, may result in immediate disqualification.


Allegations of Cheating are Serious

Allegations of cheating are a serious matter. An accusation of cheating can have a devastating effect on a Racer and Crew, regardless of merit. Unsubstantiated allegations of cheating can be as injurious as actually cheating. If you believe you have seen a Racer cheating, that is willful and intentional violation of the rules, and you wish to file an accusation with Race Officials, you must follow the rules here. Failure to do so may result in penalties, including disqualification, against your Racer.


Race Officials will follow the American legal system doctrine of innocent until proven guilty. Race Officials will spend considerable time and evaluate all merits of an accusation. This may include contacting the other Racer. You must be sure you have solid evidence before you consider reporting cheating. In the history of the The Race, there have been very, very few incidents of cheating.
A final reminder to consider: what would it feel like if your Racer or Crew was accused of cheating?
Allowances

You are allowed a maximum of two Accusations in one race. If you are wrong, you will be given a 60-minute time penalty. This time penalty will not count towards disqualification.


Filing an Accusation

These rules must be followed to file an Accusation of Cheating.



  • You must use the Form in Appendix C and it must be filled out completely. You must discuss the situation with your Racer or Racers. The Crew Chief and at least one Racer must sign the Form in addition to those that saw the incident.

  • You must have evidence to substantiate your claim.

  • You must provide the completed Form and all evidence to the nearest Race Official within eight hours of observing the incident. Call Race Headquarters immediately to help locate the nearest Race Official. You must talk with a Headquarters Manager.

  • You must not discuss any allegations with anyone outside your Racer and your Crew except the Race Director, Race Management, Headquarters Manager and as few Race Officials as possible. Do not report anything to any media, any website, any family or any supporters or to other Racers, Teams or Crews. Public announcements by a Racer or the Racer’s Crew regarding cheating, use of drugs or other serious negative information during The Race, may lead to your disqualification.

A Racer or the Racer’s Crew may speak freely and frankly express their opinions to Race Officials, Race Headquarters and the Race Director without fear of penalty or recrimination so long as they are private, considerate and respectful.
Review

Once the Race Officials and/or Race Director has received the Form:



  • No allegations will be reported to the public or to the media during The Race until or unless verified by the Race Director. RAAM has no intention of covering up any cheating or allegation of cheating; however, incorrect negative information spread prematurely can cause unfair consequences to the Racers as well as The Race itself.

  • The Race Director will make every reasonable effort possible to ensure that appropriate and effective action is taken to verify and act on any reported misconduct.

  • The Race Director will endeavor to review and rule upon all evidence presented within 24 hours of presentation.

  • The Race Director will ensure a minimum number of people have information related to the accusation to protect all parties.


Final Decision

The Final Decision will be made by the Race Director. The decision of the Race Director is final.


Appendix C – Forms




RAAM Notice of Intent to Appeal
This Form is to be used by Racer to give notice of intent to appeal a Race decision or penalty should the decision or penalty affect awards. Notice must be submitted in accordance with Appendix A – Appealing a Race Decision or Penalty.
RAAM Request for Appeal
This Form is to be used by Racer to Request an Appeal of a Race decision or Penalty and must be submitted in accordance with Appendix A – Appealing a Race Decision or Penalty.
RAAM Accusation of Cheating
This Form is to be used by Racer to report cheating and must be done in accordance with Appendix B – Cheating and Accusations of Cheating.
RAAM Staff Interaction
This Form is to be used by Racer to report unpleasant encounters with RAAM staff including Race Officials, Headquarters Staff, Time Station Volunteers or anyone else directly involved with the RAAM organization.


RAAM Notice of Intent to Appeal

Racer or Team Name:________________________________________________________


Racer Number: ______________________
Race Decision or Penalty being appealed:

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________


________________________________________________________________________

Crew Chief Name – Signature and Printed Date AND Time

________________________________________________________________________Racer Name – Signature and Printed Date AND Time

________________________________________________________________________Receipt by Race Official – Signature and Printed Date AND Time


RAAM Request for Appeal

Race Decision or Race Penalty (circle one)


Racer or Team Name: _____________________________________________________
Racer Number: ______________________
Race Decision or Penalty being appealed:

________________________________________________________________________________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________
Reason for Appeal (Why you believe the Decision or Penalty was unfair or violated RAAM rules):

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________________________________________________________________________________
List of attached evidence:

________________________________________________________________________

________________________________________________________________________
________________________________________________________________________

Crew Chief Name – Signature and Printed Date AND Time

________________________________________________________________________Racer Name – Signature and Printed Date AND Time

________________________________________________________________________Receipt by Race Official – Signature and Printed Date AND Time


RAAM Accusation of Cheating

Racer or Team Name: _____________________________________________________


Racer Number:______________________
Time and Date of incident: _________________________________________________
Exact Location on incident: _________________________________________________
Who observed the incident: ________________________________________________________________________________________________________________________________________________
Details (weather, light, conditions, what was observed, etc.)
________________________________________________________________________

________________________________________________________________________

________________________________________________________________________________________________________________________________________________

________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________
List of Attached Evidence:

________________________________________________________________________________________________________________________________________________



RAAM Accusation of Cheating (cont)
________________________________________________________________________

Crew Chief Name – Signature and Printed Date AND Time

________________________________________________________________________Racer Name – Signature and Printed Date AND Time

________________________________________________________________________Receipt by Race Official – Signature and Printed Date AND Time

Signatures of Everyone Who Witnessed the Incident:

I/We declare that the above information is accurate and correct to the best of our knowledge and that I/we did indeed view the incident. Further I/we agree to file this Accusation of Cheating.


________________________________________________________________________

Name – Signature and Printed Date AND Time

________________________________________________________________________

Name – Signature and Printed Date AND Time

________________________________________________________________________

Name – Signature and Printed Date AND Time

________________________________________________________________________

Name – Signature and Printed Date AND Time



RAAM Staff Interaction

This form is to be used to file an account with the Race Director of an unpleasant experience with anyone of the Race Staff. This can include Race Officials, Headquarters Staff, Time Station Volunteers or anyone else involved directly with the RAAM organization.


We want to ensure that every interaction represents RAAM, the rules and cyclists in the best possible manner.
This form should be turned in directly to the Race Director at the end of The Race. You may also call the Race Director during The Race to supply details; you must also supply this form at the finish following your call to the Race Director.

Name : ________________________________________________________

Name of Race Official or RAAM Staff:_______________________________________

Incident of disappointment or frustration:

________________________________________________________________________

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________



1 RAAM relies on the UCI (Union Cycliste Internationale) Anti-Doping program. You are responsible for avoiding the use of these substances. Following is a link to the list: http://www.raceacrossamerica.org/raam/resources/rules/UCIWADA2009ProhibitedList.pdf.




RULES 2013

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