Proposed minutes of the council Meeting



Download 137.11 Kb.
Page3/3
Date conversion08.07.2018
Size137.11 Kb.
1   2   3



DCS53/16 Assembly of Councillors Record 1 August 2016 to 31 August 2016 (D16/4310)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

Pursuant to Section 80A of the Local Government Act 1989, an Assembly of Councillors Record must be reported to the next practicable Council meeting and recorded in the minutes.

The Assembly of Councillors Record for the period 1 August 2016 to 31 August 2016 is presented at Attachment 1.


Cr Kavanagh moved, Cr R Thompson seconded that Council resolve to receive and note the Assembly of Councillors Record for the period, 1 August 2016 to 31 August 2016 at Attachment 1.

Carried




DCS54/16 Financial Management Report - For the Period Ended 31 August 2016 (D16/319883)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

This report presents the Financial Management Report for the financial year to date (YTD) period ending 31 August 2016.

The Income Statement shows that Council is $6.7 million better than budget and the variances are primarily due to timing differences between budget and actual results. The significant variances are explained in the notes to the Income Statement in Attachment 1.

Council has spent $2.0 million on capital expenditure which is $0.1 million less than budget.



Cr Yildiz moved, Cr R Thompson seconded that Council note the Financial Management Report for the financial year to 31 August 2016.

Carried



DSD28/16 Bob Hawke Community Centre Redevelopment (D16/320019)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

At its July 2016 Council meeting, (NOM35/16) Councillors called for a report to outline potential opportunities, business models and investment that may be required for the Bob Hawke Community Centre and that the report be tabled at the October 2016 Council meeting.

This report provides information on the current market for pre-prepared meals where numerous providers exist, the role that the Bob Hawke Community Centre (BHCC) meals service plays not just to Moreland residents but also to residents in two other northern region municipalities and opportunities to consider how the Centre can change in order to explore potential markets for the supply of meals in new formats.


Cr Kavanagh moved, Cr Hopper seconded that -

Council resolve to commission a feasibility report for the possible redevelopment of the Bob Hawke Community Centre meals service and refer the estimated study costs to the Council 2017-2018 planning and budget process.

8.28 pm Cr Gillies returned to the Council Chamber and resumed her seat.

8.29 pm Cr Yildiz left the Council Chamber.



Carried




DSD29/16 City Oval - Ground Covers (D16/321576)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

At its meeting held 14 September 2016 (GB45/16), Council resolved to receive a report on alternative, new light weight cricket turf wicket covers which are more easily transportable for use at the Coburg City Oval.

Under the terms and conditions of the Sporting Facilities, Grounds and Pavilions User Guide, the purchase of turf wicket covers and other required equipment are the responsibility of the club, not Council. Council is responsible for the covering/uncovering of synthetic wickets and preparation of turf wickets on sports grounds.

The turf wicket at City Oval is protected by an existing wicket cover, however it is extremely heavy, particularly after rain, which makes it difficult for it to be easily moved. New light weight covers are available on the market, and provide a number of benefits, including easier installation and removal.

This report provides information on the alternative cricket turf wicket covers available for purchase by tenant clubs, and also provides information on funding opportunities available for clubs to mitigate the cost of purchasing new covers.

8.30 pm Cr Yildiz returned to the Council Chamber and resumed his seat.



Cr Kavanagh moved, Cr R Thompson seconded that -

Council resolve to:

1. Note the findings in this report and funding opportunities available for tenants of Coburg City Oval should they want to purchase new turf wicket covers.

2. Advise all turf wicket clubs in Moreland of the options available if they would like to purchase new turf wicket covers.



Carried




DSD30/16 Proposal for International Women's Day 2017 (D16/301861)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

Since the adoption of the Statement of Commitment to Women in 1998 Council has hosted an International Women’s Day event including the Honouring Women in Moreland Awards. On 8 October 2014 (DCS55/14) Council resolved to hold a community recognition event and in 2015 the Moreland Community Awards was held, with a focus on recognising the contribution of community members. A working group made up of Councillors and staff was established and decided to incorporate the Honouring Women in Moreland awards into the Moreland Community awards in 2016.

At the Council meeting on 10 August 2016 it was resolved to receive a report providing an action plan detailing how International Women’s Day in 2017 will be celebrated and a proposal to reinstate the Honouring Women in Moreland Awards as a separate civic event.

The following proposal reflects a commitment to community benefit and promoting equity and inclusion and the celebration of the contribution all women make to the Moreland community.



Cr Hopper moved, Cr Gillies seconded that -

Council resolve to:

1. Host a celebration for International Women’s Day linked to the Honouring Women in Moreland Awards as a stand-alone civic event in March 2017.

2. Seek the $15,000 required through the re-allocation via the mid-year budget review process but that none of this comes from existing gender equity based budget.



Carried




DSD31/16 Homelessness in Moreland (D16/317692)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

At the July 2016 Council meeting, Council resolved to receive a report on the extent of homelessness in Moreland, the extent of services available, and possible actions Council can take to assist homeless people living in Moreland such as the provision of a room or centre where people can take shelter, have a shower and get something hot to drink (NOM39/16).

This report provides a response to the questions raised in the resolution and proposes some practical actions for Council to take in responding to the needs of those experiencing homelessness in the Moreland area. The report explores a difference between the visibility and community perception of street begging and the complex picture of the reality of homelessness. Homeless people are geographically dispersed across Moreland so the provision of a room or centre presents a practical challenge. The report notes that there exists a web of services, funded through the State Government and/or charitable donations, that respond to the both the immediate and longer-term needs of those experiencing homelessness. Council can assist in ensuring that responses are integrated and it is recommended to that Council explores how it can work more closely with service providers through the establishment of a working group.


Cr Bolton moved, Cr Gillies seconded that -

Council resolve:

1. To convene a working group of key staff, service organisations including Vincent Care Victoria, the Homeless Persons Union and people with a lived experience of homelessness to exchange experiences and consider future initiatives to provide practical support. A report on the work of this group is to be provided to Council by June 2017.

2. To provide accurate and up to date information to staff, business owners and community members regarding homelessness.

3. That the Moreland Local Laws Review consider existing ordinances that relate to use of public spaces and other environments and behaviours that relate to homelessness in order to provide reasonable options for referral to support services.

8.39 pm Cr Davidson left the Council Chamber.



Carried


DSD32/16 Merlynston Progress Hall Refurbishment (D16/286905)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

In accordance with Council’s resolution of June 2016, this report provides an update on funding for the refurbishment of the Merlynston Progress Hall and on the outcome of a related Expression of Interest (EOI) process established to seek funding partners. As no proposals were received in response to the call for EOI, work has commenced to commission detailed design for the renewal of the heritage facility, in line with contemporary access and amenity requirements.

Through the Merlynston Sustainability Group, community representatives have been actively engaged with Council officers in the planning of this project. This engagement will continue through the subsequent design phase.

Once the design is complete the project can be costed based on the design and the funds can be referred for consideration into the budget process.



8.42 pm Cr Davidson returned to the Council Chamber and resumed her seat.

Cr L Thompson moved, Cr Bolton seconded that Council resolve to note this report.



Carried

Notices of Motion:

Nil.


GENERAL BUSINESS:

GB46/16 Increase in Planning Fees

Cr John Kavanagh

After 16 years without a fee structure review and no indexation since 2010, planning fees will finally increase next Thursday 13 October 2016. This Council has been at the forefront of lobbying for this and I know we were sounding very much like a broken record but this year we have had some good publicity, as has the Municipal Association of Victoria who have lobbied hard on behalf of Local Government as well. For Council’s publicity I thank Cheryl Balfour from News Ltd for extensive coverage in the Herald-Sun. Also I recognise Geoff Lake, Mayor of Monash and Vince Fontana, Mayor Darebin and the work of Council officers for their advocacy on this.

The critical outcomes of the new fee regime include a focus on full cost recovery across the majority of application categories, excluding single dwellings with a value of less than $2 million and simple applications, typically encapsulated by the State’s VicSmart system. The new fee structure is calculated based on fee units which provide for a more simplistic annual increase with CPI and will expire in 2026, pending a further review at that time.

Of the three models considered by the Department to increase fees the model chosen supports the proposition of full cost recovery except in relation to more simple matters ensuring the planning system remains accessible for ‘mum and dad’ applicants who are often one-time users of the planning system. This model supports principles of equity and ensuring compliance, principles which Council support.

The amount by which fees have increased varies considerably. The application fee for a unit development with a development cost of up to $1m increase from $815 to $1457. The application fee for a unit development with a cost of $1m to $5m will increase from $1153 to $3212. These application types represent the largest proportion of development applications lodged with Council. Importantly as Moreland’s Industrial Land Strategy policy is rolled out and planning scheme amendments are undertaken these fees have increased substantially particularly in relation to panel hearings going up by over 1000% in some instances to fee that are tens of thousands of dollars.



That said benchmarking our services against the old and new fees, we anticipate the proposed new fees will subsidise 60% of the costs of providing a statutory service for planning and subdivision applications, compared to approximately 30% at present. While much of this difference can be attributed to maintaining equitable access to the system, there are some instances where the fee model could and should go further. The Department’s close ongoing monitoring and evaluation of these fees by October 2021 as required by the Victoria Guide to Regulation must be undertaken. In a rate capped environment it is critical that cost recovery is maximised or other important Local Government services, many of which are also set in State Government regulations, will be compromised.

  1. Cr Kavanagh moved, Cr Tapinos seconded that Council resolve to write to the State Planning Minister, Richard Wynne MP, thanking him for responding to Council’s plea to increase planning application fees and including the annual CPI adjustment. This letter also needs to reiterate that the Minister ensures that all future State Governments are held accountable to the Victoria Guide to Regulation completing the requisite review by 2021.

  2. Carried




GB47/16 Update On Council Actions to Commemorate 100th Anniversary of Anti-Conscription Referendums

Cr Sue Bolton

Council voted to undertake various actions to commemorate the 100th anniversary of the two anti-conscription referendums. This was particularly because Brunswick was the heart of the campaign, and many anti-conscription activists were imprisoned in Pentridge Prison. Australia was also unique by being the only country to have a vote on war.

  1. Cr Bolton moved, Cr Kavanagh seconded that Council resolves to receive a report updating Councillors on actions being taken to commemorate the 100th anniversary of the two anti-conscription referendums, and particularly the role of the Brunswick and Coburg communities.

Carried




GB48/16 T-Intersection on the Upfield Bike Path

Cr Sue Bolton

There are at least 12 T-intersections on the shared path where cyclists are now expected to give way to pedestrian traffic entering the Upfield bike path, as indicated by the white dashed lines. There also appears to be inconsistency in the line markings along the length of the Upfield Shared Path.

  1. Cr Bolton moved, Cr L Thompson seconded that Council resolves to receive a report on pedestrian and cyclist safety at the T‑intersections on the Upfield shared path, including clarification on whether cyclists or pedestrians have right‑of-way, and line markings which clearly indicate who has right-of-way at these T‑intersections.

Carried

REPORTS BY MAYOR AND COUNCILLORS:

MCC29/16 Cr John Kavanagh

Cr Kavanagh congratulated Cr L Thompson, who last was awarded a scholarship to complete a PhD on the role of Local Government in Supporting Affordable Housing, Cr Tapinos, who last week graduated as a Master of History and Cr Ratnam, who has been nominated and is a finalist in the category ‘Most Inspiring Woman Award; of the Serendip Multicultural awards




MCC30/16 Cr Lenka Thompson

Cr L Thompson stated this is her last Council meeting for this term, and she will not be running again for next term. Cr L Thompson paid her respect to Wurrundjeri Elders Past, Present and Future, the traditional custodians of the land. Cr L Thompson thanked Cr Kavanagh for recognising her PhD and the community and various community groups and organisations she has worked with over her time at Council.

Cr L Thompson acknowledged the leadership and vision of Council’s Chief Executive Officer, Nerina Di Lorenzo, and thanked Council Officers and Executives for assistance over past four years. Cr L Thompson highlighted the divestment and affordable housing strategy important for this term, having more street trees, and the work done on the Merlynston Progress Hall from this meeting as hightlights of this term.






MCC31/16 Cr Lita Gillies

Cr Gillies stated that she is not running again, but appreciated the experience of being on Council, and acknowledged it has been challenging to attend meetings due to personal difficulties. Cr Gillies thanked all Councillors.




MCC32/16 Cr Oscar Yildiz

Cr Yildiz thanked Cr L Thompson and Cr Gillies. Cr Yildiz thanked Cr R Thompson for his ethics and for being approachable. Cr Yildiz acknowledged the Chief Executive Officer’s work in adjusting to the position and stated that she is reflective of values of the Council. Cr Yildiz thanked Council officers, especially those working in all weather and conditions. Cr Yildiz thanked all other Councillors and residents.




MCC33/16 Cr Rob Thompson

Cr R Thompson thanked Cr Yildiz and thanked Council Staff and the Chief Executive Officer for their support. Cr R Thompson stated that he would not be running again. Cr R Thompson thanked the community and Council meeting attendees. Cr R Thompson acknowledged the support he had received from his wife during his term.




MCC34/16 Cr Lambros Tapinos

Cr Tapinos acknowledged the Chief Executive Officer and all staff at Moreland City Council and highlighted the people on the grounds, such as school crossing supervisors, not Councillors who are the real drivers for change. Cr Tapinos stated that he has learned to work as a team with fellow Councillors, and over last 4 years Council has made some very good decisions. Cr Tapinos wished all candidates luck, and thanked the community and stated he has enjoyed his time on Council.




MCC35/16 Cr John Kavanagh

Cr Kavanagh thanked officers and Councillors. Cr Kavanagh thanked Cr L Thompson’s passion and desire to look after others; Cr R Thompson for his commitment, attendance and work on financial acumen and children’s services; Cr Bolton for speaking on behalf of the disadvantaged; Cr Tapinos and Cr Davidson, whose admiration has grown confidence in the Chamber and to Cr Ratnam, for being Mayor, her charm and charisma.




MCC36/16 Cr Meghan Hopper

Cr Hopper expressed her sincere gratitude and thanked the community and Councillors. Cr Hopper thanked Cr Gillies for her support and friendship and for her work with community groups in Glenroy, Cr Tapinos for teaching her many things and the Chief Executive Officer, Nerina Di Lorenzo who it had been a privilege to work with.

Cr Hopper thanked her Executive Assistants Monica and Helen during her time as Mayor and for former Director Social Development Andrew Day and now Arden Joseph and Director Planning and Economic Development Kirsten Coster for their guidance. Cr Hopper thanked the women of Moreland for their advocacy work in improving community safety standards and Cr Hopper acknowledged the Counihan Gallery team, Ceres and Moreland’s artistic community. Cr Hopper also acknowledged the struggle of disadvantaged groups within the community.






MCC37/16 Cr Helen Davidson

Cr Davidson thanked the Councillors for all their different opinions, the Chief Executive Officer for her advice and for being calm and passionate and Council officers for their knowledge. Cr Davidson thanked all residents for giving her an opportunity to represent them on Council.




MCC38/16 Cr Sue Bolton

Cr Bolton thanked residents and Council workers and acknowledged the hard work carers do in the community and Moreland’s blue collar workers. Cr Bolton highlighted Moreland’s role in stopping the East-West link and stated that racism needs to be addressed and overcome.




MCC39/16 Cr Samantha Ratnam

Cr Ratnam congratulated Cr L Thompson on her award and service to Council. Cr Ratnam stated the establishment of Zero Carbon Evolution Plan, work on sustainability, deliberative development, affordable housing, family violence prevention, food sustainability and increased expenditure on cycling infrastructure were highlights during the last Council term.

Cr Ratnam stated that youth facilities had also progressed and the Human Rights Committee had been established and thanked the Oxygen Committee and the Oxygen Centre for their work in changing people’s lives.

Cr Ratnam thanked the Chief Executive Officer for being a positive and vibrant force and all the Directors for their work, the Reconciliation and Disability Advisory Committees, especially committee member Deb Dean, who was on the Disability Advisory Committee for over 15 years and who has recently joined the Human Rights Committee.

Cr Ratnam thanked those Councillors not standing again for their contributions, Cr Kavanagh, Cr Davidson, Cr Rob Thompson and Cr Lenka Thompson for their moral support. Cr Ratnam thanked Cr Bolton for her passion, activism and commitment, Cr R Thompson for his ideas, passion, debate, spirit of cooperation and being open to discussion. Cr Ratnam thanked Cr L Thompson for her diligence, consciousness, generosity, patience, her service and for creating a climate of cooperation.

Cr Ratnam thanked her partner for his support during her term on Council, and for Councillors and the community for supporting her during her Mayoral term.


Notice of Rescission:

Nil.


URGENT BUSINESS REPORTS:

Nil.


Confidential Business:

Cr Kavanagh moved, Cr Davidson seconded that -

In accordance with section 89(2) of the Local Government Act 1989 this Council meeting be closed to the public to consider this report:

 DOD9/16 Quality Review of the Communications related to Aged Care After Hours Service Changes (D16/325682) because it relates to personnel matters.

Carried


The Council Meeting was closed to the public at 10.08 pm.

OPENING THE MEETING TO THE PUBLIC:

Cr Kavanagh moved, Cr L Thompson seconded that the Council Meeting be open to the public.

Carried

The Council meeting was opened to the public at 10.31 pm.

The meeting closed at 10.31 pm.

Confirmed

Cr Samantha Ratnam



MAYOR

PROPOSED Minutes of the Council Meeting held on 5 October 2016 (D16/345263)
1   2   3


The database is protected by copyright ©dentisty.org 2016
send message

    Main page