Proposed minutes of the council Meeting



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Reports from Committee to Council:

RCC23/16 Friends of Aileu Community Committee Minutes - 19 July 2016 (D16/251800)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government Act 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

The minutes of the Friends of Aileu Community Committee meeting held on 19 July 2016 (Attachment 1) are provided for Council’s information.


Key Items Discussed:


 A presentation by Mr Carlo Carli, Chair of Merri Health, on his report “Merri Health Visit to Aileu Jun 2016”, and discussions on priorities for collaboration in the area of community health.

 A briefing on the next phase of the Aileu Oral Health Education Program in schools, prepared by Dr Martin Hall and Bradley Christian of North Richmond Community Health.

 Visits to Aileu in June-July 2016 by:

- The Friends of Aileu Project Officer; who met with the new Municipal Administrator Sr Joao Tilman do Rego and new Municipal Secretary Sra Victoria do Rego, and where discussions included:

 The presentation to the Municipal Administrator of copies of the Moreland and Hume City Council Municipal Agreements signed earlier this year;

 The draft for an updated Friendship Agreement and its proposed signing to renew the relationship;

 Priorities suggested by the Aileu Municipal Administrator for the Friendship and Municipal Cooperation Agreements;

- A CERES Global Permaculture Design Certificate student group, and their engagement with the Aileu Resource and Training Centre and others to produce a concept design for renovating an area of erosion control reforestation, an overgrown fruit tree and vegetable demonstration garden and a tranquillity/meditation garden;

- A CERES Global/Swinburne University IT for Social Impact student group, and their engagement with the Aileu Resource and Training Centre on auditing and improving its IT software and hardware, and IT training course materials and program.

 Recent cultural exchange activities including:

- The visit of The Boite’s Thursday’s Voices, who sang with the Aileu Teachers and Technical School choirs on 1 June;

- Friends of Aileu’s sponsoring of 4 young people and their school teacher to participate in art workshops at Arte Ramelau, Ainaro, for 4 days during July.

 The very positive responses from Aileu partners to these visits and exchanges.

 The 2016 Budget and Financial Summary to 15 July.

 Recommendations for transfer of funds to support projects delivered by Aileu partner organisations, which were approved at the meeting.

 The Friends of Aileu delegation to the Decentralisation and Local Government Conference in Dili (17-18 August), and the proposal for the delegation to provide initial feedback on the friendship and cooperation priorities suggested by the Municipal Administrator at the preparatory municipal level conference (15 August).



Cr Ratnam moved, Cr Bolton seconded that the report from Committee to Council be received and noted.

Carried




RCC24/16 Moreland Libraries Advisory Committee (MorLAC) meeting minutes - 30 August 2016 (D16/321477)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government Act 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

The minutes of the Moreland Libraries Advisory Committee (MorLAC) meeting held on 30 August 2016 are provided for Council’s information.


Key Items Discussed:


 Library User Satisfaction Survey 2016

 Community initiated and facilitated programs in library spaces

 Action Plan update from MorLAC feedback


Cr Hopper moved, Cr Gillies seconded that the report from Committee to Council be received and noted.

Carried




RCC25/16 Performing Arts Moreland (PAM) 2015 - 2016 report to Council (D16/321481)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

The Performing Arts Moreland (PAM) report for 2015-2016 is provided for Council’s information.


Key Items Discussed:


 Chair’s report

Brunswick Music Festival KPIs

 Sydney Road Street party KPIs

 Funding and sponsorship

 Brunswick Beethoven Festival


Cr R Thompson moved, Cr L Thompson seconded that the report from Committee to Council be received and noted, with the amendment to page 23 noting that 685, not 123 people attended the Brunswick Beethoven Festival.

Carried




QUESTION TIME:

Cr Ratnam moved, Cr Kavanagh seconded that questions be accepted from the gallery for 30 minutes.

Carried




ON10/16 Ms Helen Filiopoulos - Fitzroy North

Ms Filiopoulos spoke about an ongoing dispute over two years regarding a street tree at Pleasance Street, Fitzroy North seeking a resolution to the issue.

Grant Thorne, Director City Infrastructure took the question on notice and advised that a detailed written reply would be provided.

Cr Bolton responded that there is a need for a meeting. Cr Tapinos agreed that there is a need for a meeting suggesting that the Chief Executive Officer be present.

Cr Ratnam agreed that both a written response and meeting would be organised.






QT94/16 Mr Mark Higginbotham - Brunswick West

Mr Higginbotham asked if Council had received a reply from Planning Minister regarding car stackers on a letter dated 16 March 2016 and requested a copy of the response.

Cr Ratnam responded that Council had received a copy from the Minister a few days ago and outlined the summary points provided:



  • Amenity concerns can be addressed through planning permit conditions.

  • Sufficient state guidance is provided through the environmental protection (Residential Noise) Regulations.

  • A local policy could assist in decision making.

Cr Ratnam also responded that Council has put forward a position on car stackers at the panel hearing (C159) highlighting issues and Council are waiting on the panel report.

Kirsten Coster, Director Planning and Economic Development responded that in respect of Local Policy Guidance, Council may also work with other Councils seeking the same controls as a joint initiative, depending on the panel hearing of the C159 which will provide more guidance around design, locations and buffers. If not successful then Council may need to consider allocating resources to develop a more local policy.






QT95/16 Mr Mark Higginbotham - Brunswick West

Mr Higginbotham asked what Council was going to do regarding ratepayers who are asset rich and income poor on payment of rates.

Cr Ratnam responded that all Councils are facing the same issue and looking at joining with other Councils to address the issue.

Cr Tapinos responded that all Councils are currently in a rate capping environment with only a 2.5% rate increase allowed this year, however, Cr Tapinos agreed that Council assets could be used in a more effective way and that Council needs to look at other methods of generating income.

Cr Hopper stated that Council needs to look at an alternative rating system rather than one based on property values due to the rate of the rise in property values in the municipality.

Cr Gillies stated a grass roots campaign is needed to change the State Government’s rating system.





Extension of Time

Cr Kavanagh moved, Cr Bolton seconded that question time be extended by 30 minutes.

Carried



ON11/16 Ms Helen Deans - Coburg

Ms Deans spoke in relation to seven storey building planned for 11 Urquhart Street, Coburg (Pentridge development) and asked why Councillors from the Urban Planning Committee strongly voiced their opposition to the possible loss of office/work places on the ground floor of this development only to change their minds for the Statement of Grounds for the VCAT hearing?

Cr Tapinos responded that it is often disappointing to see the work of the Urban Planning Committee and Council overturned by VCAT. The Urban Planning Committee is part of a democratic system who do listen to the community.

Kirsten Coster, Director Planning and Economic Development responded that in relation to the Statement of Grounds they reflect exactly what the refusal grounds are and this was based on height rather than the use of office space.

Cr Bolton responded that we will need to check the wording of the resolution and that we may need to be more careful going forward in what is included in the decisions.

Ms Deans requested statistics on VCAT hearings and enquired approximately how many VCAT hearings did Council have last year, what was the win/loss ratio, and the cost in staff appearances and barristers?

Cr Ratnam responded that Council did have and Urban Planning Activity Report to the September Council meeting, which had some statistics about this matter but not sure that whether we had the full costing on it. The question was taken on notice to respond in writing and to provide a copy of the September 2016 Council Report.

Cr Kavanagh said that on 13 October 2016 the planning fees Council charges developers were about to be increased for the first time in 16 years. He noted that for the past 16 years the fees have not covered Council’s costs and went on to say that for the last year this has cost Council $3 million dollars and this shortfall means that ultimately the development industry is being subsidised by ratepayers.





ON12/16 Mr David Nunns - Coburg

Mr Nunns asked if Moreland City Council will alter, amend or vary (as appropriate) Clause 8.5 ‘Dispute and Grievance Resolution’ and/or Clause 8.6 ‘Dispute/Grievance Resolution relating to Final Warning or Notice to Show Cause’ of the Moreland City Council Enterprise Agreement 2015 (AG2015/5218) so that these clause/s are compliant with the Charter of Human Rights and Responsibilities Act 2006 and in doing so, provide employees with the same rights of appeal to an independent, external, third-party that exists for a property developer?

Nerina Di Lorenzo, Chief Executive Officer, responded that question be taken on notice.

Mr Nunns noted that the City of Moreland has removed the subsidy on waste services in the 2016-2017 financial year and as a consequence has applied the full cost of the waste charge to ratepayers. Given this, Mr Nunns asked if Moreland City Council would give proper and genuine consideration to having waste services (ie waste collection done south of Bell Street) performed directly by employees of Moreland City Council, rather than the existing practice where a contractor provides this service with the sole purpose of making a profit from the City of Moreland and its residents and ratepayers?

Cr Gillies responded that Council should not use contractors but use in-house services.

Nerina Di Lorenzo took this question on notice.





QT96/16 Mr Nic Dolby - Brunswick West

Mr Dolby requested that Council use leniency when using Local Laws to move homeless people on and if Council can provide a place where homeless people can be sheltered, such as Sydney City Council has done.

Cr Ratnam responded that this is included as part of the Council report on the homeless to be presented tonight and one of the recommendations talks about a review of the Local Laws pertaining to this issues.

Mr Dolby commended those Councillors not seeking re-election Cr L Thompson, Cr R Thompson and Cr L Gillies and thanked them for their time on Council.


On Notice Items from Previous Council Meeting:

Nil.


COUNCIL REPORTS:

DED79/16 Policy Neutral Updates of the Brunswick and Coburg Structure Plans (D16/303073)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

A number of documents were prepared for both the Brunswick and Coburg Structure Plans over a period of about 10 years as outlined in this report.

When both Panels that considered the introduction of the structure plans through Amendment C123 (Coburg) and Amendment C134 (Brunswick) considered the volume of documents that informed them they recommended that Council prepare updated and policy neutral consolidated reference documents to replace the various documents that had been prepared to ensure consistency with the content of the approved amendment.

In response to the Panel recommendations and reports to Council, Council officers have prepared a consolidated, updated and policy neutral structure plan document for both the Coburg and Brunswick activity centres (Attachment 1 Coburg Structure Plan Reference Document 2016 and Attachment 2 Brunswick Structure Plan Reference Document 2016). Noting at this time that the Master Plan review process for Pentridge may require further changes to the Coburg Structure Plan but as these will not be policy neutral they will require a separate process in the future.

It is appropriate to include the updated structure plans in the Moreland Planning Scheme (MPS) as Reference Documents so that they are given statutory weight. It is therefore recommended Council request the Minister for Planning to approve an amendment using the provisions of Section 20 of the Planning and Environment Act 1987 that inserts the structure plans as reference documents in the Moreland Planning Scheme without formal exhibition. Initial discussions have been held with officers from the Department of Environment, Land, Water and Planning (DELWP) who have advised an exemption would be appropriate on the basis that the updated plans are policy neutral and that Amendment C158 has been approved (Amendment C158 introduces the Moreland Industrial Land Strategy (MILS) in the MPS which includes parts of the Brunswick Activity Centre).

It is proposed that upon approval of the policy neutral amendment, that the two structure plans are professionally graphically designed and then uploaded on Councils website. It is intended that stakeholders would refer to these two documents as the key documents to ascertain the key development directions of the structure plans (rather than try to navigate through the numerous documents that were prepared). All previous documents that were prepared for both Coburg and Brunswick will remain on Council’s website as background documents.

Council’s Places Branch are currently in the process of preparing Place Making Plans (PMPs) for Coburg and Brunswick, which will be four year implementation plans that flow on from Council’s Place Framework work and align with Council’s new Council Plan. These will be largely informed by the Investment Strategies and Public Realm and Infrastructure Strategies that support the respective Place Frameworks now that the Built Form and Land Use Strategies are largely implemented with the planning scheme amendments. It is proposed to present the draft PMPs to Council before June 2017 for endorsement.


Cr Yildiz moved, Cr Davidson seconded that -

Council resolve to:

1. Adopt the Coburg Structure Plan Reference Document 2016 and the Brunswick Structure Plan Reference Document 2016 for inclusion as Reference Documents in the Moreland Planning Scheme.

2. Request the Minister for Planning to approve an amendment to the Moreland Planning Scheme (using the provisions of Section 20 of the Planning and Environment Act 1987 to seek exemption from giving notice) to include the Brunswick Structure Plan Reference Document 2016 and Coburg Structure Plan Reference Document 2016; (thereby replacing the existing reference documents including: Brunswick Structure Plan 2010; Brunswick Structure Plan Addendum 2012; Sydney Road/Upfield Corridor Strategic Framework Plan (2014); Central Coburg 2020 Structure Plan 2006; Colours of Coburg Place Framework and Strategies 2010; Coburg Principal Activity Centre Built Form Rationale and Building Envelopes 2014).

3. Provide the Director of Planning and Economic Development delegated authority to:

 negotiate with Department of Environment, Land, Water and Planning (DELWP) Officers to determine the most appropriate administrative process to submit the amendment for approval under Section 20 of the Planning and Environment Act 1987; and

 make any further changes to the Coburg Structure Plan Reference Document 2016 and the Brunswick Structure Plan Reference Document 2016 in accordance with Council’s resolution and also to undertake any changes as required to correct errors, grammatical changes, map changes and any consequential changes.

4. Note that Place Making Plans are currently being prepared to prioritise Place Framework actions for implementation over the next four years for the Coburg and Brunswick activity centres and will be reported to Council by June 2017.

5. Note that further none policy neutral changes may be required to be made to the Coburg Structure Plan once the Master Plan review process for Pentridge is completed.

6. Note that upon endorsement of the recommendation 2 (above), that this will supersede an earlier Council resolution of 12 June 2013 (DED44/13), which set out that the completed draft Brunswick Place Framework and final supporting strategies will be considered by Council in April or May 2014 for community consultation, post consideration of Amendment C134 Planning Panel and Brunswick Integrated Transportation Strategy community consultation.



Amendment

Cr Bolton moved, Cr Gillies seconded that Council resolve to-

7. Notify all people who have made submissions on C123 and C134 of these actions.

Lost

The substantive motion was carried



DED80/16 Review of the Public Resort Recreation and Land Fund (PRRLF) for Open Space (D16/313743)

The recommended decision is not a Major Policy Decision, as defined in section 93A of the Local Government 1989, or an Inappropriate Decision within the meaning of the Election Period Policy.

Moreland is undergoing a period of rapid growth and it is important Council’s investment in a quality open space network keeps pace with this growth.

Council collects a developer contribution towards open space which is held in the Public Resort Recreation and Land Fund (PRRLF). The fund can be used for the upgrade of existing open space and the purchase and development of new open space and is generally guided by Moreland’s Open Space Strategy and structure plans for Activity Centres.

Council Officers are currently reviewing the use of the PRRLF with the aim of recommending a more strategic and transparent approach to expenditure of the fund and suitable approaches to proactively strategically acquire land. The following key tasks are included in the review:

 An assessment of opportunities to provide new open space in areas with poor provision and a framework to prioritise areas experiencing significant growth rates.

 Methods to strategically and proactively acquire land in areas with poor provision of open space.

 Identification of principles to apportion the fund between upgrades of existing open space versus provision of new open space.

This report provides Council with an overview of the method and timing of the review.



Cr Ratnam moved, Cr L Thompson seconded that -

Council resolve:

1. To note a review of the Public Resort Recreation and Land Fund (PRRLF) is underway to recommend a strategic approach to the allocation of the fund across upgrade of existing open space and proactive purchase and development of new open space.

2. To receive a further report on the recommendations of the review in early 2017.

3. To note that Council will confirm the next Air Space Project when it makes its final consideration of its first airspace project, the Black Street car park and a number of the priority sites provided open space opportunities.

4. That Council reaffirms its commitment to explore options for creating open space at the Edward Street, Brunswick and note that the Staley Street and Hope Street car park could also be explored as a future open space project.

8.15 pm Cr Gillies left the Council Chamber.

Amendment

Cr Tapinos moved that ‘upgrade of existing open space’ be removed from point 1.



Lapsed for want of a seconder

The substantive motion was carried
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