Policy for Admissions to Undergraduate Programmes in Medicine and Dentistry 2013

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Policy for Admissions to Undergraduate Programmes

in Medicine and Dentistry 2013


Every year


ATRPG – August 2012

Original Distribution of draft for comment:

Senior Tutors for Admissions

Dean for Education

Manager Registry Services

Institute Manager of IHSE

Related Policies and documents:

2013 SMD UG Prospectus

Policy for the enrolment of Medical and Dental Students without CRB or Health Clearance

For particular attention of:

Student Recruitment and Admissions Manager

Senior Tutors for Admissions

Registry Services Manager


Author/Further Information:

Natasha Chappell / Bertile Calinaud


2012 Admissions Policy

  1. Introduction

    1. The purpose of this document is to ensure a fair and transparent process of admission to undergraduate medical and dental programmes within the School of Medicine and Dentistry. The policy provides clear procedural guidance to applicants and to staff involved in the administration of the admissions process.

    1. The policy has been written in line with UCAS guidelines and recommendations outlined in the Admissions to Higher Education Review "Fair Admissions to Higher Education: Recommendations for Good Practice" (the Schwartz Report, 2004) and the Medical Schools Council Guiding Principles for the Admission of Medical Students (2004).

  1. Scope

    1. This policy covers admissions to undergraduate programmes in the School of Medicine and Dentistry, which are as follows:

  • Five year MB BS programme (A100)

  • Four year Graduate Entry MB BS Programme (A101)

  • Three year Direct Clinical Entry (Oxbridge Transfers) (A300)

  • Oral and Maxillofacial Surgery (OMFS)/Oral Medicine programme (A300)

  • Five year BDS programme (A200)

    1. It sets out the involvement of staff in the selection and decision process, the admissions process and the procedures for applicants to appeal or complain.

  1. Equality and Diversity Statement

    1. The School of Medicine and Dentistry firmly and actively promote equality and diversity and is working towards eliminating discrimination against any person because of their religion/belief, race, age, gender, sexual orientation, marriage/civil partnership, gender reassignment and pregnancy/maternity or politics. In the case of any disability, we would assess any student meeting the appropriate academic criteria, in accordance with the prescribed professional standards and Disability Discrimination Act (now part of the Equality Act) Part IV (also known as the Special Educational Needs and Disability Act).

    1. Applicants with disabilities should seek advice from the Admissions team before the deadline for UCAS applications so that each case can be given individual attention and consideration. Candidates admitted to our programmes need to be eligible for registration by the GMC and GDC on graduation and may need to undergo an independent medical examination by the School Occupational Health Consultant before any decision can be made.

    1. All staff involved in the Admissions process are aware of their responsibility to implement the College’s Policy on Equal Opportunities / Equality and Diversity. Interview Panel Members receive compulsory training in selection with particular emphasis on equal opportunities.

  1. Staff Involvement in Recruitment

    1. The Student Recruitment and Admissions Manager is responsible for implementing the Admissions Policy and reports to the Manager Registry Services, the Senior Tutors for Admissions and the Admissions and Recruitment Committee (ARC). The Senior Tutors for Admissions report to the Dean for Education (Medicine) and the Dean for Dentistry, who both report to the School Education Committee.

    1. The ARC is a sub-committee of the School Education Committee (SEC) and has responsibility for the overall decision making process for all matters relating to student admission, recruitment and marketing for the undergraduate (including GEP) medical and dental programmes. The ARC proposes recruitment targets for the undergraduate programmes within the School of Medicine and Dentistry, which are agreed by SEC and approved by the Admissions & Teaching Resource Planning Group (ATRPG).

    1. Interview Panel Members, whether lay members, staff or students, shall be approved by the ARC and receive compulsory training in selection with particular emphasis on equal opportunities. The Student Recruitment and Admissions Office is responsible for maintaining a record of all panel members and the dates of their training. Ideally all members should receive annual training, but they should attend equal opportunity training a minimum of once every three years.

  1. Applications Process

    1. All applications should be made through the Universities and Colleges Admissions Service (UCAS) by 15 October each year. The only exception to this is for Oxbridge clinical transfer students who apply through the Common Application Scheme and dental graduates applying for the Oral and Maxillofacial Surgery (OMFS)/Oral Medicine programme (A300) who should apply directly.

    1. Suitably qualified applicants can apply for both the MB BS (A100 and A101) programmes using two choices on their UCAS application.

  1. Entry Requirements for the Five Year Programmes

    1. GCSE

      1. All eligible applicants must have the following subjects at GCSE level, at grades AAABBB or above (in any order) to include Biology (or Human Biology), Chemistry, English Language and Mathematics (or Additional Mathematics or Statistics). The Science double award may substitute all sciences at GCSE.

    1. AS Levels

      1. Candidates should take both Chemistry and Biology as two of their AS level subjects. Where either Chemistry or Biology is dropped before A2, a minimum of a B grade must be attained in that subject at AS level. The candidate must offer a fourth subject at AS level at B grade, at least.

    1. A Levels (A2)

      1. Required grades are AAA, for Medicine and Dentistry (must be achieved in one sitting). As stated above, all applicants must offer both Chemistry and Biology at AS level, and at least one of Chemistry or Biology at A-level. Where Chemistry or Biology is not taken to A-level, a minimum B grade will be required at AS level.

      1. A second science subject is also required, and the third A2 may be a science or arts subject. General Studies or Critical Thinking are not acceptable at AS or A-level as part of the academic entry requirements. If A-level Maths and Further Maths is offered in the same sitting, Further Maths is acceptable at AS-level only.

      1. For candidates offering four A-levels, two science and two non-science subjects, our normal offer is AAAC (A grades required in two science subjects one of which must be Biology or Chemistry) if no AS levels have been cashed.

      1. Candidates who declare in their application or interview an intention to sit more than the minimum number of examinations required for entry to the course will be expected to sit all those examinations, even if they can achieve their ‘offer’ by sitting a smaller number. This may only be waived by applying in advance in writing for permission to change the planned number of examinations taken, which permission will not usually be granted.

      1. We will only consider applicants who retake the AS and A-level year if they have serious extenuating circumstances protected under the Equality Act (disability2, gender reassignment, pregnancy/maternity). Other serious extenuating circumstances will not be considered. However, candidates should note that Queen Mary operates a ‘fit to sit’ policy, which means that a candidate needs to make a judgment in advance of an exam if any circumstance obtains that might impair his/her ability to perform adequately and will approach extenuating circumstance with respect to examinations being taken for the purpose of admission in the same vein.

2 Definition of Disability:

A person has a disability if s/he has a physical or mental impairment which has a substantial and long-term adverse effect on that person’s ability to carry out normal day-to-day activities.

Long term means that the impairment has lasted or is likely to last for at least 12 months or for the rest of the affected person’s life.

Cancer, HIV infection and multiple sclerosis are deemed disabilities under the Act from the point of diagnosis.

More information is available on http://www.ecu.ac.uk/law/disability-key-legislation

    1. Other acceptable qualifications

      1. The full International Baccalaureate is acceptable as an entry qualification. Three subjects including Chemistry or Biology and one other science or mathematical subject at Higher level, and three subjects at Standard level including Chemistry or Biology if not offered at the higher level. If English is not offered as part of the diploma, it must be offered at GCSE, grade B or above or acceptable equivalent. The minimum requirement is for 38 points in total with a minimum of 6 points in the Higher level science subjects and 6 points in the third Higher level subject.

      1. Scottish Highers are not accepted alone, Advanced Highers must also be offered. Candidates must offer: three Scottish Highers at grades AAA including Biology and Chemistry. Candidates must offer grades at AA in Advanced Highers in two of the subjects offered at Scottish Highers including Chemistry and/or Biology. English Language at Standard Grade 2 or higher is required.

      1. Cambridge Pre-U. The full Diploma with grades of D3 or higher in three subjects including Biology and/or Chemistry. If either Chemistry or Biology is offered alone, a second science subject is required. An additional Short-Course in any subject is required at grade M2.

      1. European Baccalaureate. Chemistry and Biology are required with a minimum grade of 8.5 in each of these two options and a grade of 85% is required overall. Passes at GCSE at grade B or above or an acceptable equivalent in Mathematics and English Language if they are not offered as part of the Baccalaureate.

      1. Advanced Placement Program: An average of 85 per cent (A) or higher in the High School Diploma, including a minimum grade B in English. At least 3 Advanced Placement (AP) examinations with grades of 5, 5, 4 or higher; two of these subjects must be Biology and Chemistry.

      1. Irish Leaving Certificate. A1 A1 A1 A2 B1 B1 at Higher level including A1 in Chemistry and Biology.

      1. NUS High School of Mathematics and Science. The NUS High School Diploma should be offered with 3.6 CAP in Yrs 3-6 and 4.0 CAP in Yrs 5-6. Students must also have taken at least three Advanced Placement examinations and achieve grades of 5,5,4. Two of these subjects must be Biology and Chemistry.

    1. Qualifications which do not meet our entry requirements

      1. The following qualifications are not acceptable for entry into Medicine or Dentistry, this list is not exhaustive but names the most popular qualifications:


    • GNVQ/AVCE/ Applied A-levels

    • City and Guilds

    • Open University course credits

    • Foundation, pre-medical/dental programmes or access courses

    • Equivalent high school qualifications from other countries not listed above

      1. Qualifications from other countries may not be acceptable for entry to the MB BS or BDS courses. Graduates with a non-UK degree must send full transcripts and a NARIC statement of comparability prior to application in order to be considered.

    1. English language qualifications

      1. One of the following English Language qualifications is required from applicants educated outside the UK who meet our other academic criteria:-

      • IELTS with a score of 7.0 overall (must have been taken within 2 years)

      • TOEFL with a score of 610+ (paper test) or 250+ (computer test) or 100+ (internet test) (must have been taken within 2 years)

      • GCSE/IGCSE/O-level in English Language at grade B

      • Degree taught in the English Language medium

    1. Graduates and mature students

      1. Graduates in a subject that is neither a science nor health-related are eligible to apply for the five-year programmes in Medicine and Dentistry (A100 and A200). The minimum academic entry requirements are an upper second class Honours (2:1) degree and A-level or AS level Chemistry and Biology with B grades. It is acceptable that graduate applicants retake their AS level Chemistry and Biology to achieve the required grades. Non UK graduates are required to send a full transcript of their degree together with a statement of comparability from UK NARIC confirming their degree is comparable to a British Bachelor (Honours) degree standard prior to making an application, which will be considered on a case by case basis. Only an applicant’s first degree is considered.

      1. Applications from candidates who are in their last year of the degree are accepted provided they are predicted to achieve an upper second class Honours (2:1) degree or above. If these applicants are offered a place, they must have completed this degree prior to enrolment.

  1. Entry Requirements for the Medical Graduate Entry Programme (A101)

    1. Applicants should have a first or upper second class honours in a science or health-related degree. This will usually be a Bachelors degree, and may be a four-year Masters, but the latter only if it is a first degree. If an applicant is offered a place, he/she must have completed this degree prior to enrolment. Only an applicant’s first degree is considered.

  • Either, there must have been a significant component of Biology and Chemistry in your degree programme, at least equivalent to AS level. http://www.smd.qmul.ac.uk/undergraduate/courses/acceptquals/index.html

  • Or, you must have achieved grades of at least BB in A-level Biology and Chemistry prior to starting your degree or you must be completing or have completed AS levels in Chemistry and Biology and be predicted/have achieved B grades in both.

      1. Non UK graduates with a science/health related degree are required to send a full transcript of their degree together with a statement of comparability from UK NARIC confirming their degree is comparable to a British Bachelor (Honours) degree standard prior to making an application, which will be considered on a case by case basis.

  1. Entry Requirements for the Maxillofacial Surgery/Oral Medicine programme (A300)

    1. Applicants must have completed or be about to complete and passed all three parts of the MFDS or both parts of the MJDF or equivalent.

    1. This route to the MB BS is especially competitive and all applicants will be expected to show evidence of commitment and at least twelve months’ clinical experience in their chosen field. Membership of the British Association of Oral and Maxillofacial Surgeons (BAOMS) or the British Society for Oral Medicine (BSOM) is essential. There are 5 places available each year and is only open to UK/EU applicants.

  1. Non academic entry requirements

    1. Age requirements

      1. All students must be at least 18 years old at the start of the course. Applications are encouraged from mature students. There is no upper age limit, provided academic entry requirements are satisfied. Applicants who will be under the age of 18 by the start of the course, can apply for deferred entry so that they will meet the minimum age requirement by the start of the course.

    1. Applicants from countries outside the EU

      1. The School has a limited number of places for international students for medical and dental courses. The minimum academic entry criteria are essentially the same as for home students, although a slightly different UKCAT/UCAS tariff cut-off score may be applied.

    1. Deferred Entry (Gap year students)

      1. Applications for deferred entry for A100 and A200 requested through UCAS by the 15 October deadline will be accepted and applicants assessed in the cycle in which they apply. Applicants who apply by the UCAS deadline but do not request deferred entry until after application, will be considered on a case by case basis. This does not apply for the GEP in Medicine (A101).

  1. Admission of applicants after publication of A-level results

    1. The number of places available on the 2013 Medicine and Dentistry programmes is as follows:


Home Students

Overseas Students

5-year MB BS programme in Medicine



4-year MB BS programme (GEP) in Medicine


5-year BDS programme in Dentistry



    1. Up to 23 places in total are available for international applicants across both Medicine programmes and up to 4 places in total are available for international applicants on the Dental programme.

  1. Selection process and sequence

    1. Applications are firstly reviewed within the Admissions Office to check that they meet the minimum academic requirements. Any applications which do not meet the minimum academic requirements will be rejected at this point.

    1. A100 applicants (not including graduates) who achieve at least 2400 overall in the UKCAT and meet our minimum academic entry criteria will be given a score for their UCAS tariff based on achieved/predicted grades for all tariffable criteria. Candidates will be expected to achieve or be predicted a UCAS tariff of 460 or more. We aim to interview approximately 800 applicants on the basis of UKCAT score, predicted UCAS tariff and other factors in the application form. It is not possible to predict what values to put on the altered threshold, nor to use data from previous years to predict subsequent years’ thresholds, since it is essentially competitive and depends on who applies. Hence we will not make this information public, even retrospectively.

    1. A200 applicants (not including graduates)

Minimum academic entry requirements

Minimum threshold for UKCAT – 2400

Overall UCAS TARIFF score

Applicants who meet our minimum academic criteria and who achieve at least 2400 overall in the UKCAT will then be ranked according to their overall UCAS tariff score.

    1. We wish to avoid unfair discrimination on criteria beyond an applicant’s control. An example of such a case might be if a candidate’s school or college does not allow him/her to sit a range of examinations broad enough to permit him/her to achieve the UCAS Tariff needed to gain an interview for medicine/dentistry. Accordingly, we have reserved a number of places in which such applicants will be considered independently of their UCAS Tariff i.e. only the UKCAT score and other information on the overall application will be used to determine who will be offered an interview. (The minimum academic criteria will still apply). To be considered for this scheme, the head of the institution from which the candidate is applying must write to the Senior Tutor for Admissions by 15th October of the year preceding proposed entry (smdadmissions@qmul.ac.uk), explaining that their institution’s policies or facilities mean that their candidates cannot compete with candidates from other institutions in terms of achieving comparable UCAS Tariff. The justification must relate to the institution and not the individual candidate’s ability, except if considerations of disability apply. These applicants will then be considered separately and in competition with each other.

    1. Personal statement and references

      1. Personal statements and references are not weighted or scored but provide the Admissions team with evidence that applicants satisfy the main entry requirements (such as predicted academic grades, relevant work experience, etc.) and may influence the interview score.

      1. References are an important part of application and selectors take account of both adverse and favourable comments, and give particular credit to students who have overcome significant disadvantage in any area. Their impact may influence the interview score.

      1. Personal statements should provide evidence of commitment to, and realistic appreciation of, the academic, physical and emotional demands of a medical or dental course and career. It is expected that applicants will not merely be applying because they are ‘good at science’, or under undue family or peer pressure. A string of ‘A*’ grades in science and maths is no guarantee of a place. Applicants may be closely questioned at interview on their personal statement and must ensure that it is an honest reflection of their strengths and interests. Personal statements must be written entirely by the applicants themselves. Personal statements showing evidence of plagiarism may cause the application to be rejected, irrespective of all other achievements.

      1. In addition to academic ability, selectors will consider interests and talents and the contribution applicants could make to our School. They will also bear in mind the applicant’s suitability as a future member of the medical or dental profession. Good communication skills and the ability to work as a part of a team are essential strengths for a doctor or dentist. Applicants who have participated as fully as possible in school or college life, and who have also contributed in some way to the outside community will be considered favourably.

    1. Work experience

      1. At the interview stage, selectors will determine whether or not applicants have gained experience from an appropriate amount and type of work experience. However, whilst this is useful, it is recognised that it may be difficult to arrange. Hence it will be seen in the light of opportunities available to the applicant.

      1. Medicine: Selectors strongly recommend that candidates have explored what a career in Medicine entails and this includes some work experience. The interview may explore candidates’ understanding of the realities of a career in Medicine.

      1. Dentistry: Selectors will expect that candidates can demonstrate some knowledge about a career in Dentistry and have gained some work experience in relevant settings.

    1. UK Clinical Aptitude Test (UKCAT)

      1. For school-leavers/gap year students, you must achieve at least 2400 overall in the UKCAT. We are not able to give you advice on the minimum score we require, since it varies from year to year; however, it is unlikely that you would be offered an interview if you obtained a TOTAL UKCAT score below 2400; although there is no guarantee you will be offered an interview if you score above this.

      1. Graduates who apply for the 5-year programmes and 4-year GEP programmes who meet the minimum academic criteria will be ranked against the other graduate applicants applying in that year according to their overall UKCAT score to determine which applicants to shortlist for interview.

      1. Applicants for the Oral and Maxillofacial Surgery (OMFS)/Oral Medicine programme and Oxbridge Direct Clinical Entrants (A300) are not required to take the UKCAT.

    1. Interviews (A100, A200)

      1. Given the intense competition for places to study medicine and dentistry, not all applicants are invited to interview and no offers will be given without an interview. Interviews usually take place between December and March and last for 15 to 20 minutes (A100) and between 20 to 30 minutes for (A200). The interview panel usually consists of two members of senior academic, clinical staff or a lay member. A third or fourth-year student usually takes part in dental interviews.

      1. The interview is used to assess the applicant’s determination; communication skills, team work skills and personality; and gives applicants a chance to meet the people involved with the course. To assess awareness of the realities of medicine or dentistry candidates are usually asked about their personal experiences gained through work experience or voluntary work.

      1. For the 5-year MB BS programme (A100) candidates will be asked to be prepared to discuss a case scenario or topical issue, which will be sent to them in advance. There is a DVD component in the dental interviews, where applicants watch a DVD and give their observations on its content. There are no ‘right’ or ‘wrong’ answers in either situation.

      1. As in all aspects of the selection process, reasonable adjustments will be made to help an applicant with a disability.

    1. MB BS Graduate Entry Programme (A101) Selection Process

11.8.1 Barts and The London Medical School and Warwick Medical School operate a joint Selection Centre Process. Applicants who are short-listed by both institutions will only be invited to a single Selection Centre. The scores the applicant achieves at the Selection Centre they attend will be shared by both institutions. Each institution decides independently about whether a university place will be offered. Consequently, a candidate may then go on to receive offers of places to study medicine from both institutions, or from either one, or may receive no offer at all. The Selection Centre event takes around half a day and involves the completion of observed tasks including a group-based task, written exercise and structured interview. Candidates will also be assessed on their commitment to, and realistic appreciation of the academic, physical and emotional demands of a four-year medical programme. Trained assessors will observe applicants completing tasks including a group-based task, written exercise and structured interview and score applicants on a set of predetermined criteria.


11.8 Offers

      1. Decisions after interview are made once all interviews have been completed and are based on interview performance alone. All offers are conditional on meeting academic requirements and satisfactory health and police clearance by the required deadlines. All decisions are confirmed through UCAS.

  1. Other Entry Conditions

    1. Criminal Records Bureau (CRB) Clearance

      1. Applicants are required to tick a box on the UCAS application form if they have any spent or unspent convictions or other punishments that would show up on a criminal records check. The criminal records check may show all spent and unspent criminal convictions including (but not limited to) cautions, reprimands, warnings, bind over orders or similar and may also show details of any minor offences, fixed penalty notices, penalty notices for disorder, ASBOs or VOOs.

      1. Applicants who have been offered a place will be asked for further information about any criminal convictions or other punishments that they may have disclosed. The consideration of an applicant’s criminal record is entirely separate from the selection process for the undergraduate medical or dental courses at Barts and The London to ensure that there can be no bias in the selection process. The requested information will be processed in line with the School of Medicine and Dentistry’s Policy on Applicants with Criminal Records

      1. All offers are made subject to satisfactory clearance by the CRB. The cost of the checks and registration process must be paid by the applicant. Applicants who fail to meet the deadline for submitting their online CRB applications will be rejected even if they have fulfilled the academic conditions of their offers.

      1. Applicants in receipt of offers are subject to an ongoing obligation to disclose any criminal convictions or other punishment received since they completed their UCAS form and up until the point they register for their course. In such cases, applicants should contact the Student Recruitment and Admissions Office. Failure to do so may result in offers being withdrawn or de-registration from their programme.

      1. Where the Enhanced CRB disclosure has not been received in time for enrolment, applicants will be asked to sign a full declaration of any criminal record received prior to full enrolment. More details of this process can be found in the Policy for the enrolment of Medical and Dental Students without CRB or Health Clearance.

    1. Health Questionnaire

      1. All applicants who are offered places are required to complete a health questionnaire, which will ask for information about their physical and mental health. All information disclosed is confidential between the applicant and the Occupational Health Service (OHS) but if it impacts significantly on an individual’s ability to take on the roles and responsibilities of a medical/dental student and doctor/dentist could, in very rare case, result in the withdrawal or non-issue of an offer. Applicants will be asked to disclose whether they have been treated for past illness and the OHS may seek further information on this. Applicants who fail to meet the deadline for submitting their completed health questionnaire will be rejected even if they have fulfilled the academic conditions of their offers.

    1. Blood-Borne Viruses and other infectious diseases

      1. Medicine: All medical students should be vaccinated against hepatitis B before entry in order to protect both them and their patients. Applicants who are known carriers of a blood-borne virus (BBV) should contact the OHS for further advice. All medical students are offered BBV testing on entry to medical school.

      1. Dentistry: Conditional offers are made on receipt of a doctor’s declaration that the applicant has started an appropriate course of Hepatitis B vaccinations. A course of vaccinations can take up to nine months to complete, and so applicants are asked and advised to start vaccinations after interview and before being made a formal offer.

      1. All students on the 5-year BDS programme perform exposure prone procedures (EPP) as a routine part of their course. Before receiving full enrolment, they must be able to demonstrate that they are not chronically infected with a blood borne virus: hepatitis B, hepatitis C and Human Immunodeficiency Virus (HIV) by attending an appointment with the OHS for a blood test.

      1. Applicants are encouraged to make an appointment with the OHS once they have received a conditional offer, which they have firmly accepted, to ensure that EPP clearance is achieved before the start of their course. Students will not be able to fully enrol without EPP clearance and may experience delays in receiving funding or student loans and be unable to attend the first teaching module, until they are fully enrolled.

  1. Transfers into Medicine and Dentistry

    1. Medical students from Oxford and Cambridge who have obtained their BA honours degree and wish to complete their medical training in London can apply for transfer under the common application procedure for the clinical transfer scheme agreed between Oxford, Cambridge and London.

    1. Applications from any other candidates wishing to transfer to medicine from other UK medical universities will only be considered under special circumstances, and then at the discretion of the Dean for Education. Applications are not considered for transfer on to our dental programme.

  1. Widening Participation

    1. The ‘Newham Doc Route’ scheme is run in partnership with Newham University Hospital NHS Trust and Barts and The London School of Medicine and Dentistry. The scheme provides a foundation year for students whose social or educational background might have prevented them from getting the required A-Level grades needed for medical school. Each year there are four places available for students who live and/or study in the London Borough of Newham.

    1. Applicants must be nominated for the scheme by their School/College and should then apply through UCAS for the Five year MB BS programme (A100). Interviews for the scheme also assess the candidate’s suitability for the MB BS course; the interview panel consists of a representative from Newham University Hospital and one from Barts and The London. On satisfactory completion of the 1 year placement at Newham University Hospital the applicant is accepted on to the first year of the 5-year MB BS course subject to health and CRB checks as usual.

    1. The Student Recruitment and Admissions team also work with the College’s Learning Development Unit, Education Liaison and SAMDA (Student Assisted Medical and Dental Admissions) to participate in summer schools and science fairs for local school children. The team also provide staff for school talks and higher education fairs and participate in these events directly with relevant institutions.

  1. Feedback

    1. Requests for feedback after interview should be made in writing (by letter or email) to the Student Recruitment and Admissions office. Candidates should clearly indicate their full name and address, UCAS number and the programme for which they are requesting feedback. Feedback will normally be provided within 20 working days of receipt of the feedback request. Requests must be made directly by the candidate and not a third party. Feedback requests made directly to other members of College staff are likely to be delayed, or may not receive a response. Applicants who are rejected prior to interview are informed via UCAS of the reason of their rejection. On this basis, no further feedback is provided.

  1. Appeals

    1. Requests for appeals must be submitted by the candidate in writing (by letter or email) to the Student Recruitment and Admissions Manager within 20 working days from notification of the decision on application. Appeals received after this time may be considered only in exceptional circumstances. The letter of appeal must contain the following information:

    • Candidates full name, address, application number and programme with regard to the appeal is made;

    • The valid grounds for appeal (see below), with the full details of the case;

    • Any other information that the candidate feels relevant to the case.

    1. Being unhappy with the decision, or not meeting the required UKCAT score are not considered to be valid grounds for appeal. Valid grounds for appeal are as follows:

  • Evidence of irregularities during the admissions and selection process – the candidate believes that the School has not complied with its own stated requirements and procedures;

  • Evidence of improper conduct of staff during the admissions and selection process;

  • Emergence of new and substantial information which, for good reasons, was not provided either in the UCAS application or during the admissions and selection process;

  • Evidence of bias or prejudice.

    1. Appeal requests will be considered by the Student Recruitment and Admissions Manager. A response will be made in writing to the candidate within 20 working days and will include the reasons for the decision. Where a decision cannot be made in this time the candidate will be informed. All decisions are final and there will be no further right of appeal. No candidate will be discriminated against for submitting an appeal request.

    1. Where an applicant feels his/her appeal has not been handled appropriately, a review of the decision may be requested. This request must be submitted in writing to the Senior Tutor for Admissions. The Admissions and Recruitment Committee will review the request.

  1. Complaints

    1. Complaints about the admissions process should be addressed to the Student Recruitment and Admissions Manager. A response will be sent to the candidate within 20 working days. Where a decision cannot be made in this time the candidate will be informed. If upheld, the outcome from a formal complaint could include an apology from the Student Recruitment and Admissions Manager or a commitment to revise procedures.

  1. Data protection

    1. The Data Protection Act (1998) requires that any correspondence relating to applications be made by the applicant themselves and not a third party.

    1. By signing the application form, or by submitting an online application, applicants give permission to the School to process their personal data including, without limitation, information relating to ethnicity and any disability and information relating to any criminal proceedings in which the applicant has been involved, for the purposes of managing the School’s recruitment, selection and admissions process. In addition to maintaining student records, this information will also be used to make statutory returns to bodies such as the Higher Education Statistics Agency (HESA).

Admissions Policy, School of Medicine and Dentistry

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