Pakistan Punjab Irrigated-Agriculture Productivity Improvement Project (pipip) Environmental and Social Assessment Directorate General Agriculture (Water Management), Agriculture Department Government of Punjab, Lahore November 2011



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O R D E R




In order to effect purchase of cement, bricks, nakkas and sand etc. for construction of watercourses under District Government, Accelerated Program, OFWM-IV and National Program, the purchase committee would comprise of the following.


Sr. No.

Name

Designation

1

Chairman, Khal Committee (WUA)

Chairman

2

Secretary, Khal Committee (WUA)

Member

3

Member, Khal Committee (WUA)

Member

4

DDO concerned

Member (Tech.)

5

WMO/Supervisor

Member

The committee would affect purchase of watercourse construction material observing specified terms and conditions as mentioned in the agreement.




Sd/-

Director General Agriculture

(Water Management), Punjab

Lahore
No. __________________/DO/OFWM/ Dated
A copy is forwarded for information and immediate necessary action to:


  1. All the Executive District Officers (Agriculture) in Punjab

  2. All the District Officers (OFWM), in Punjab.


Director General Agriculture

(Water Management), Punjab

Lahore

Annexure-IV

MINUTES OF PURCHASE COMMITTEE MEETING

A purchase committee meeting was held in the office of the Chairman, WUA on ______________ for the finalization of the rates of watercourse construction material i.e. bricks, cement, sand, nakkas and others etc. for Watercourse No. __________, Village/Chak No. _________. The purchase committee surveyed the area and reviewed the rates from more than three different suppliers/firms. The quotations offered by the firms alongwith comparative statement are enclosed. The committee found the following rates as lowest and reasonable on competitive basis.



Sr. No.

Name of Item

Rate

1

Cement (local Portland, 50 Kg per bag and fresh)

Rs. ________________ per bag

2

Sand (Good Quality)

Rs. _________________ M3

3

Bricks (A-Class)

Rs. _________________ pre 1000

4

Nakkas (as per OFWM approved specifications of Rs. ________ per Nakka (“…….” Dia)


Estimated Cost:

S.No.

Name of Item

Quantity

Rate

Amount

1

Cement (1.873 bag/M3)

____________ (Bags.)

Rs._________/bag

Rs. ______________

2

Sand (0.26 M3 per M3)

_____________ (M3)

Rs. _________/ M3

Rs. ______________

3

Bricks (500 per M3)

_____________ (No.)

Rs. _______/thousand

Rs. ______________

4

Nakkas (_____ size)

_____________ (No.)

Rs. _________/nakka

Rs. ______________

Total Amount:-

Rs. ______________




Conversion of above rates into volumetric basis works out as following with 1:4 cement sand ratio
Total Estimated Cost of Civil Works (A) = Rs. ________

Total Masonry volume of works involved as per Annex-I (B) = Rs. _____ M3

Rate per cubic meter masonry volume (A/B) = Rs. ________
The purchase committee hereby approved the above rate on volumetric basis for construction of above said watercourse.

Name and Signature of Purchase Committee:

S.No.

Name

Designation

Signature

1

Chairman, Khal Committee (WUA)

Chairman




2

Secretary, Khal Committee (WUA)

Member




3

Member, Khal Committee (WUA)

Member




4

DDO/WMS/AAE

Member (Tech.)




5

WMO/Supervisor

Member



CC:


1. The District Officer, On Farm Water Management _____________.

2. All the committee members



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