The activity was held last December 13, 2014 at the Fr. Louis Chauvet Foundation School, Inc. (FLCFS) in Palatiw, Pasig from 8:00 a.m. to 12:00 noon. Preparations in the venue started as early as 6:00 a.m. (Appendix A)
Preparation Prior to the Outreach
Prior to the outreach several meetings were conducted to decide on the activities to be included in the outreach; identify the families who are beneficiaries (the list was provided by Ms. Joanne Jandusay); identify people who can help and prepare solicitation letters; assignment of specific duties; meeting and reporting to the PHCT; ocular inspection of the venue and meeting with Sr. Marietta, Principal of the FLCFS. (Minutes attached, Appendix B)
Pre-registration of participants was done through Sr. Marietta by providing them with color coded stubs of the various services the family wants to avail. (Appendix C)
Registration started at 7:30 a.m. headed by Ms. Karen Salgado, SPCP teachers and student volunteers.
The pre-registration stubs were exchanged with color coded numbers for queuing at the different services. (Appendix D)
Participants were behaved and cooperative that registration went on smoothly.
There were a total of 568 beneficiaries of the different services offered on this day. (180 dental, 218 medical, 110 optical, 60 haircut and more than 200 were given medicines and vitamins; all school children attended the children’s Christmas party; and 110 families were given Noche Buena package. (Appendix E)
The beneficiaries came from Villa Raymundo, Villa Rosario, Villa Aurora, Nagpayong, Cainta, Sandoval, Caruncho and the FLCFS staff.
Each family consisted of five members, the father, mother, the FLCFS student and a maximum of two siblings.
There were 115 volunteers (17 medical, 21 optical, 21 dental, 1 pharmacist, 20 parents, 35 students. (Appendix F)
Merienda was served to the volunteers courtesy of Mr. Allan Sinco and lunch was provided by Mrs. Michelle Zalamea.
Mr. Steve Sagun headed the documentation committee
Mrs. Annavi Tamor provided pictures of the activity. (Please see attached CD and some pictures)
Budget (Appendix N)
Source of funds was the amount decided by the PHCT to be given for outreach that was included in the fees paid by the students and solicitations from Senior Parents and friends of SPCP.
This was the working budget of the committee.
Financial Report (Appendix O)
The amount of was solicited from generous SPCP Seniors parents, and friends of SPCP.
SPCP provided the amount of PhP36,800, solicitations amounted to PhP31,300 for a total amount of PhP68,100.
Total expenses was PhP46,917.30
There were many donations in kind like medicines, food, prizes, haircut and the balloon show and loot bags for the children’s Christmas party.
The amount of PhP21,182.70 is turned over to PHCT 2014.
The activity became more meaningful because of the presence of Sr. Teresita Agana, High School Principal of St. Paul College Pasig and Sr.Grace, Head of Community Extension Services of SPCP. (Appendix P)