Organization: Ontario Association of Community Care Access Centres (oaccac)



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    1. Client element detail

The Client element provides information about the person that is to receive the service.

Name

Field Length (chars)

Type

Mandatory?

Description

IsSmoker (attribute)




Attribute

No

If present, indicates this client is a smoker

ClientIdentifier

15

Alpha / num

Yes

An identifier that uniquely identifies this client to the CCAC

FirstName

25

Alpha

No

Client’s legal first name

SurName

25

Alpha

Yes

Client legal last name / surname

PreferredName

25

Alpha

No

Client preferred name

PreferredLanguageOfService

80

Alpha

No

Language in which the client would prefer to communicate for service provision; see Appendix C for list of valid ISO 639-2 codes

HealthCard (element)

-

element

No

Client's Health Card information (will be blank until approved)

HCN

10

Numeric

Yes

Health Card Number

VC

2

Alpha

Yes

Version Code

Name

50

Alpha

No

Client name if different than Surname

HealthCardReason

100

Alpha / Num

No

The reason of not having Health Card available

DateOfBirth

10

Date

Yes

Date of client's birth (yyyy-mm-dd)

Gender

25

Alpha

Yes

One of : "Male" "Female" "Undifferentiated" "Unknown"

MaritalStatus

20

Alpha

Yes

One of: "NeverMarried" "Married" "Divorced" "Widowed" "Other"

LivingArrangement

30

Alpha

Yes

General category of who the client lives with in their permanent residence; one of: "Alone" "With Spouse/Partner Only" "With Spouse/Partner and Other(s)" "With Child" "With Sibling(s)"

MailingAddresses

-

element

No

A list of mailing addresses for the client. If Correspondent of Personal Contacts is active, the Mailing address is the Correspondent Address.

Address (element)

-

element

No

The mailing address (see Address element below for details)

ClientAddress (element)

-

element

No

The client's address (see Address element below for details)

ClientPhone (element)

-

element

Yes

A list of client phone numbers

Phone




element

Yes

Client phone number

TelephoneNumber

15

Alpha / Num

Yes

Telephone number

Extension

10

Alpha / Num

No

Extension of the Telephone Number

PhoneLocation

20

Alpha

Yes

Primary”|“Treatment”|“Other”

Type

25

Alpha

No

One of the following:

  • Home

  • Work

  • Mobile

  • Other

TypeCode

10

Alpha

No

One of the following:

  • HOME

  • WORK

  • MOBILE

  • OTHER

IsPrimary

-

bit

No

Indicator of the client’s primary phone

Comments

25

Alpha

No

Comments on the client phone

PersonalContacts (element)

-

element

No

A list of contacts for the client. Made up of the following attributes ...

Contact

-

element

No

Personal Contact information

IsPrimary

5

Boolean

No

Set to TRUE if this contact is the primary contact

FirstName

25

Alpha

Yes

Client’s legal first name

Surname

25

Alpha

Yes

Client legal last name / surname

ClientRelationship

250

Alpha / num

Yes

The relationship of the contact to the client; one of: "Aunt" "Brother in Law" "Brother" "Child" "Father" "Daughter in Law" "Daughter" "Father in Law" "Foster Parent" "Friend" "Grandchild" Grandparent" "Mother in Law" "Mother" "Neighbor" "Niece/Nephew" "Other" "Other Relative" "Sibling " "Son In Law" "Sister" "Sister in Law" "Son" "Spouse/Life Partner" "Step Daughter" "Step Parent" "Step Son" "Uncle"

Role

250

Alpha / num

Yes

Non-legal role(s) which the contact has in relation to the client; As many as of the following as applicable: "Care Giver" "Informal" "Caregiver - Formal" "Correspondent" "Emergency Contact" "Land Lord / Land Lady" "Lawyer " "Next of Kin" "ODSP Contact" "Parole Officer" "Superintendent" "Teacher" "Telephone Contact" "Translator"


LegalRole

250

Alpha / num

Yes

Legal role(s) that the contact has in relation to the client; As many as of the following as applicable: "Legal Guardian" "POA - Finances and Property" "POA - Personal Care" "Public Guardian Trustee – Finances" "Public Guardian Trustee-Personal Care" "Public Trustee" "Substitute Decision Maker"


ContactComments

512

Alpha / num

No

Additional information related to the contact. This field can be used to identify times of day when the contact can be reached at the given phone number, and to include additional phone numbers and when to use them.
For contacts that live outside of Canada, the country calling information should be included in this field

Salutation

25

Alpha

No

The salutation of the personal contact.

Phone

-

element

No

The personal contact's phone number

TelephoneNumber

15

Alpha / Num

Yes

Telephone number

Extension

10

Alpha / Num

No

Extension of the Telephone Number

WorkPhone

-

element

No

The personal contact's work phone number

TelephoneNumber

15

Alpha / Num

Yes

Telephone number

Extension

10

Alpha / Num

No

Extension of the Telephone Number

ContactRole

-

Repeated element

No

The personal contact role code-name pair

Code

3

Alpha / Num

No

The system code that represents the personal contact role

Name

40

Alpha / Num

No

The personal contact role name

ConsentContactPermission

100

Alpha / Num

No

Permission to share PHI with contact

ConsentRestrictionDetails

1000

Alpha / Num

No

The consent restriction details

ClientAdmitDate

10

Date

Yes

The date when the client was admitted to the CCAC

School (element)

-

element

No

Demographic information about the school, if applicable. Made up of the following attributes ...

SchoolName

250

Alpha / num

Yes

Name of school from a provincial list of schools

SchoolAddress (element)

-

element

No

The school's address (see Address element below for details)

SchoolPhone

-

element

No

The school's phone number

TelephoneNumber

15

Alpha / Num

Yes

Telephone number

Extension

10

Alpha / Num

No

Extension of the Telephone Number

MedicalContacts (element)

-

element

No

The list of medical contacts

Physician (element)

-

element

No

The list of Physicians that are attending to the client. Its made up of the list following attributes

TypeOfContact (Attribute)

25

Alpha

No

The type of Physician; one of: "Family" "Attending" "Referring" "Specialist"

ContatFirstName

25

Alpha

Yes

Contacts first name

(Element misspelled, will be fixed in future release)



ContactSurName

25

Alpha

Yes

Contacts last name

ContactAddress (subelement)

-

element

No

The contact's address (see Address element below for details)

ContactPhone

-

element

Yes

The contact's phone number

TelephoneNumber

15

Alpha / Num

Yes

Telephone number

Extension

10

Alpha / Num

No

Extension of the Telephone Number

Specialities (subelement)

-

element

No

A list of the Physician's specialties (from a provincially maintained table of specialties); Each Specialty contains the following attributes...

SpecialtyDescription

50

Alpha

No

The description of the specialty

ActiveRiskCodes (element)

-

element

No

The list of client Risk Codes.

RiskCodeItem

-

element

No

Risk Code contains the following attributes ...

RiskCode

10

Alpha / num

Yes

Risk code that identifies a risk of importance related to the client

AditionalInformation

250

Alpha / Num

Yes

The comments about Risk Code

Description

250

Alpha / Num

No

The Risk Code’s description

IsActive

-

Boolean

No

Indicate if the client’s risk code is currently active

StartDate

-

Date

No

The client’s risk code start date

EndDate

-

Date

No

The client’s risk code actual end date. Note: an active client risk code may contain a future end date.

ActiveDiagnoses (element)

-

element

No

The client's primary diagnosis. This information is not provided for non-medical services. Made up of the following attributes ...

IsPrimary (attribute)

5

Boolean

No

If present indicates that this is the primary diagnosis

DiagnosisCode

10

Alpha / num

No

The ICD-9 diagnostic code (note in the future will evolve to ICD-10)

DiagnosisDescription

250

Alpha / num

Yes

The ICD-9 description of the diagnosis or a freeform description entered by the CCAC

DiagnosisDate

10

Date

Yes

Date when diagnosis was made (yyyy-mm-dd)

DiagnosisAdditionalInformation

250

Alpha / Num

Yes

The comments about Diagnosis

CMDescription

250

Alpha / Num

No

CM/CC description

SurgicalProcedures (element) (move to client)

-

element

No

The list of surgical procedures that the client has undergone.

Surgery (element)







No

A Surgery, made up of the following attributes ...

ProcedureCode

10

Alpha / num

No

The ICD-9 surgical procedure code (note in the future will evolve to ICD-10)

ProcedureDescription

250

Alpha / num

Yes

The ICD-9 surgical procedure description or a freeform description entered by the CCAC

ProcedureDate

10

Date

Yes

Date when client underwent the procedure (yyyy-mm-dd)

Surgeon

128

Alpha

No

The Surgeon’s name

Location

250

Alpha / num

No

Place where the client underwent the procedure

AdditionalInformation

250

Alpha / num

No

Additional information

Allergies

-

Element

No

Collection of client allergies

Allergy

-

Element

No

Active client allergy

Category

100

Alpha / num

No

The category of allergy, i.e. one of 'Animal', 'Drug', 'Environmental', 'Food', 'Unknown' or 'Unable to Assess'

AllergyDescription

250

Alpha / num

No

The detailed description of the allergy, for example, 'Animal dander', 'Animal hair', 'Bee pollen', etc.

StartDate

10

Date

No

The known date when the allergy started

AdditionalInformation

500

Alpha / num

No

Any additional information pertaining to this allergy

SeverityCode

10

Alpha / num

No

The system code representing the allergy severity level

Severity

100

Alpha / num

No

Allergy severity level

SafetyIssues

-

Element

No

Collection of safety issue that the provider needs to be aware of

SafetyIssue

-

Element

No




IssueDescription

250

Alpha / num

No

Active safety issue

StartDate

10

Date

No

The date when the safety issue becomes relevant

AdditionalInformation

500

Alpha / num

No

Any additional information pertaining to this safety issue

Description

250

Alpha / num

No

The description of the active safety issue

HomeAddress (element)

-

element

No

The client's active home address (see Address element below for details)

ActiveClientPopulation (element)

-

element

No

The client population

PopulationSubgroupTitle

100

Alpha / num

No

The client population subgroup title

PopulationSubgroupDescription

500

Alpha / num

No

The client population subgroup description

PopulationSubgroupCode

10

Alpha / num

No

The client population subgroup code

PopulationGroupTitle

100

Alpha / num

No

The client population group title

PopulationGroupDescription

500

Alpha / num

No

The client population group description

ClientPopulationStartDate

-

DateTime

No

The client population’s start date

ClientCodes

-

Element

No

Collection of client codes that are allowed to be shared with the external partners

ClientCode

-

Element

No




ClientCodeTypeCode

20

Alpha / num

No

System code representing the Client Code Type

ClientCodeTypeItemName

100

Alpha / num

No

Item name of the Client Code Type

ClientCodeValueCode

20

Alpha / num

No

System code representing the Client Code Value

ClientCodeValueTitle

100

Alpha / num

No

Title of the Client Code Value

ClientCodeValueDescription

250

Alpha / num

No

Description of the Client Code Value

StartDate

-

Date

No

Start date of the client code

EndDate

-

Date

No

End date of the client code

Comment

500

Alpha / num

No

Comments

ClientStatus

20

Alpha

No

The current client status

ClientOnHold

-

Element

No

Client On Hold Details

StartDate

-

DateTime

No

Client on hold start date

EstimatedEndDate

-

DateTime

No

Client on hold estimated end date

ActualEndDate

-

DateTime

No

Client on hold actual end date

ClientOnHoldReason

200

Alpha / num

No

Client on hold reason

ClientOnHoldLocation

310

Alpha / num

No

Client on hold location if the client on hold reason is one of the following:

  • Short Stay Respite

  • Hospital

  • Short Stay Convalescent Care

ClientGuid

36


Alpha / num

(GUID)

No

A system unique identifier of the client

Address element detail

The Address element defines all of the fields available for specifying a physical address. For client address, this displays the service treatment location for the client. For mailing address, this displays the client’s mailing address. For home address, this displays the client’s home address.



Name

Field Length (chars)

Type

Mandatory?

Description

Type

50

Alpha

Yes (for Client)

No (for School)

The type of address that is being specified.

For client address, this displays the service delivery location type.

For mailing address, this displays the type associated with the mailing address.

BuildingName

50

Alpha

No

Used for organizational addresses:
Name of LTC home / Retirement home / hospital in which the client resides

Or

Name of active Correspondent of Personal Contacts and the Building name (separated by a comma). Mailing address is the Correspondent Address.

RoomNumber

6

Alpha / num

No

The room number if applicable

SuiteNumber

6

Alpha / num

No

The suite number if applicable

StreetNumber

6

Alpha / num

No

The associated street number

StreetName

100

Alpha / num

Yes

The name of the street the client resides at

PostalCode

10

Alpha / num

Yes

The associated postal code

City

50

Alpha / num

Yes

The associated city

Province

25

Alpha / num

No

Value of "Ontario" is implied if not present

Country

20

Alpha

No

The associated country

Directions

250

Alpha / num

No

The intent is to provide any necessary information to assist the service provider to drive to the client address. This could include closest major intersection to the address being recorded or other driving instructions

AdditionalInfo

250

Alpha / Num

No

Additional information that has been entered with regard to this address

OrganizationName

250

Alpha / Num

No

Organization name of this address

Latitude

-

decimal

No

The latitude of this address

Longitude

-

decimal

No

The longitude of this address



    1. ServicePlanSummary element detail

The SerivcePlanSummary element provides an overview of the client's entire service plan including all services, equipment and supplies as well as primary diagnosis.


Name

Field Length (chars)

Type

Mandatory?

Description

OtherActiveServices (element)

-

element

No

A list of all other active purchased services in the client's service plan.

Service (element)

-

element

No

Other active purchased services in the client's service plan (including this service).

ServiceTypeCode

Max 30

Alpha

Yes

Identifies the general service to be delivered to the client; See Appendix A for list of valid values. The code that represents the service type.

ServiceDeliveryType

Max 50

Alpha

Yes

Identifies a more specific service within the general ServiceType to be delivered to the client; See Appendix B for list of valid values

StartDate

10

Date

Yes

The date that this service started (yyyy-mm-dd)

ProviderName

250

Alpha

No

The provider’s name

ServiceType

250

Alpha

No

The service type description

EquipmentMedicalSupplies (element)

-

element

No

A list of equipment and supplies that the client has had for the last month

Item

-

element

No

Equipment and supplies that the client has had for the last month

ItemDescription

Max 50

Alpha

Yes

A description of the item

ItemQuantity

6

Num

Yes

The number of items purchased, rented, or finance charged. If the item type is rental or finance-charge the quantity will always be 1.

ItemStartDate

10

Date

Yes

Date Equipment rental started (yyyy-mm-dd)

ItemEstimatedEndDate

10

Date

Yes

Date Equipment rental ended (yyyy-mm-dd)

ItemStatus

10

Alpha

Yes

New | Approved | Ordered | Cancelled

ItemTypeDescription

250

Alpha/Num

No

Line Item type, one of the following:

  • Purchase

  • Rental

  • Finance Charges

ItemTypeCode

10

Alpha/Num

No

Line Item type code, one of the following:

  • P, representing Purchase

  • R, representing Rental

  • FC, representing Finance Charges



    1. ProviderReportResponse element detail

The ProviderReportResponse element describes the response of the submitted provider report including the original provider report and all the submitted service change requests.


Name

Field Length (chars)

Type

Mandatory?

Description

MessageTrackingId

36

Alpha/Num (GUID)

Yes

The unique identifier of the original provider report message that can be used for tracking.

ProviderReportDocument

-

element

Yes

Representing the original provider report

Id (Attribute)

50

Alpha/Num

Yes

A unique identifier of this report. This maybe GUID or other type of identifier.

Type

50

Alpha

Yes

Provider Report Document Type

TypeCode

10

Alpha

Yes

Provider Report Document Type Code

Urgency

10

Aplha

Yes

One of Urgent, Not Urgent

Author

-

element

Yes




Name

50

Alpha/Num

Yes

The provider’s staff name

Designation

50

Alpha/Num

Yes

The provider’s staff designation

DateOfReport




Date

Yes

The date of the report

ReportName

50

Alpha / Num

Yes

A descriptive name of the report

ReceivedDate




DateTime

Yes

The date and time the report is received by CHRIS

ServiceChanges




element

No

Representing the submitted change request in the original provider report

ProviderDischarge




element

No

Representing the submitted “Change Provider Discharge” request in the original provider report

EffectiveDate

10

Date

Yes

The requested provider discharge effective date in the original request

Disposition

10

Alpha/Num

Yes

The discharge disposition code

DischargeDispositionDescription

100

Alpha/Num

Yes

The discharge disposition description

DischargeReportDueDate

10

Date

No

The discharge report due date requested in the original report

ChangeRequestStatusName

50

Alpha

Yes

Name of the change request status, representing Approved or Denied

ChangeRequestStatusCode

10

Alpha

Yes

Code of the change request status, representing Approved or Denied

ChangeRequestTypeDescription

50

Alpha

Yes

Description of the change request type

ProviderEndDate




element

No

Representing the submitted “Change Provider End Date” request in the original provider report

EndDate

10

Date

Yes

The end date of the provider service.

ChangeRequestStatusName

50

Alpha

Yes

Name of the change request status, representing Approved or Denied

ChangeRequestStatusCode

10

Alpha

Yes

Code of the change request status, representing Approved or Denied

ChangeRequestTypeDescription

50

Alpha

Yes

Description of the change request type

CancelVisit




element

No

Representing the submitted “Cancel Visit” request in the original provider report

VisitDate

10

Date

Yes

The requested visit cancellation date

NumberOfHoursPerVisit

6

decimal

No

Number of hours per visit.

CancelReason

10

Alpha

Yes

The submitted frequency period cancel reason code in the original provider report.

CancelReasonName

100

Alpha

Yes

The name of the submitted frequency period cancel reason code in the original provider report.

ProviderComments

250

Alpha / Num

No

Additional provider comments pertaining to visit cancellation

Frequency

element

See Frequency element detail

Yes

The full details of the requested frequency.

ChangeRequestStatusName

50

Alpha

Yes

Name of the change request status, representing Approved or Denied

ChangeRequestStatusCode

10

Alpha

Yes

Code of the change request status, representing Approved or Denied

ChangeRequestTypeDescription

50

Alpha

Yes

Description of the change request type

ChangedFrequency




element

No

Representing the submitted “Change Frequency” request in the original provider report

EndDate

10

Date

Yes

The requested frequency end date in the original request

Frequency

element

See Frequency element detail

Yes

The full details of the requested frequency.

ChangeRequestStatusName

50

Alpha

Yes

Name of the change request status, representing Approved or Denied

ChangeRequestStatusCode

10

Alpha

Yes

Code of the change request status, representing Approved or Denied

ChangeRequestTypeDescription

50

Alpha

Yes

Description of the change request type

NewFrequency




element

No

Representing the submitted “New Frequency” request in the original provider report

Frequency

element

See Frequency element detail

Yes

The full details of the requested frequency.

ChangeRequestStatusName

50

Alpha

Yes

Name of the change request status, representing Approved or Denied

ChangeRequestStatusCode

10

Alpha

Yes

Code of the change request status, representing Approved or Denied

ChangeRequestTypeDescription

50

Alpha

Yes

Description of the change request type



  1. Appendix A - Service attribute values

    1. Service Type Codes

The following table provides a list of the values for Service Type Codes

Table 1 Service Type Codes



Service Type Code

Service Type Description

HOM

Personal Support & Homemaking

NUR

Nursing

NUT

Nutritional Services

OT

Occupational Therapy

PT

Physiotherapy

SP

Speech/Language Pathology

AMB

Ambulance Services - CCAC

DP

Adult Day Program - CCAC

ER

Children's Enhanced Respite Funding

GER

Psychogeriatric Resource Coord - CCAC

HOM

Personal Support & Homemaking

LAB

Laboratory Services - CCAC

MOW

Meals / Dining - CCAC

NP

Nurse Practitioner

PSM

Palliative Pain & Sympton Mgmt

RT

Respiratory Therapy

SH

Supportive Housing/Assisted Living - CCAC

SW

Social Work

TRANS

Transportation - CCAC

ENT

Enterostomal Therapy

PSY

Psychology

PHY

Physician

PM

Paramedical Services - CCAC

AT

Attendant Care - CCAC

PAS

Pastoral Care

PHA

Pharmacy Consultation

CAS

Cognitive Multi-Disciplinary Assessment

BT

Behaviour Therapy

GERA

Geriatric Assessment

CFS

Client & Family Support - CCAC

HHS

Transition Support - Hospital to Home - CCAC

STROKE

Specialized Stroke Rehabiliation - CCAC

CFS

Client & Family Support - BOC

PSH

Personal Support & Homemaking - BOC

HMAINT

Home Maintenance - BOC

HHS

Transition Support - Hospital to Home - BOC

TRANS

Transportation - BOC

DP

Adult Day Program - BOC

MOW

Meals / Dining - BOC

NUR

Nursing - BOC

OT

Occupational Therapy - BOC

PT

Physiotherapy - BOC

SP

Speech/Language Pathology - BOC

SSR

Short Stay Respite funding - BOC

EXER

Recreational / Activation Therapy - BOC

SW

Social Work - BOC

NUR

Nursing - AAH

GUI

Community Support & Health Guide

HOS

Hospice Access to Residential Care

NUT

Nutritional Services - BOC

LAB

Laboratory Services - BOC

ASLIV

Supportive Housing/Assisted Living - BOC

PHARM

Pharmacy Consultation - BOC

DOMCARE

Domiciliary Care - BOC

OTHER

Other Unspecified Service - CCAC

OTHER

Other Unspecified Service - Other Reimbursed Program

TRAVEL

Provider Travel

LTRN

Interpretation / Translation

ENT

Enterostomal Therapy - BOC

PSH

Personal Support & Homemaking

PSCT

Multi-disciplinary Palliative Care Team

RRS

Restorative Care Residential Service (in Retirement Home)

CHOS

Hospice / Palliative Care Supportive Services - Community

CRES

Caregiver Supports and Respite - Community

CMENTALH

Mental Health Supportive Services - Community

CATCARE

Attendant Care - Community

CSUPP

Client Support - Community

CETHCUL

Ethno-Cultural Services - Community

CPCG

Primary Care Group Referral - Community

COTHER

Other Unspecified Service - Community

CNUR

Nursing - Community

CDS

Nutritional Services - Community

CSW

Social Work - Community

CPT

Physiotherapy - Community

COT

Occupational Therapy - Community

CSLP

Speech & Language Pathology - Community

CPHARM

Pharmacy Consultation - Community

CRT

Respiratory Therapy - Community

CSUPPH

Supportive Housing/Assisted Living - Community

CADP

Adult Day Programs - Community

CTRANSP

Transportation - Community

CLAB

Laboratory Services - Community

CMEALS

Meals / Dining - Community

CHOMEM

Home Maintenance - Community

CPHEALTH

Public Health Services - Community

CTRANSITION

Transition Support - Community

CID

Early Identification & Intervention - Community

CREC

Recreational / Activation Therapy - Community

PSH

Personal Support & Homemaking - Community

HSUPP

Health Supportive Services - Community

CCDM

Chronic Disease/Condition Specific Support - Community

Outcome-Based Wound

Outcome-Based Wound

Outcome-Based Orthopaedic

Outcome-Based Orthopaedic

SCHMENTALH

Mental Health and Addictions - District School Board

BSO

Behavioural Support Services (BSO)

Outcome-Based Palliative

Outcome-Based Palliative

Elder Mediation

Elder Mediation

WND - MULTID

Complex Wound multi-disciplinary consultation

CHP

Chiropody

TELEHC

Self-Managed Home Care (TeleHomeCare)

EXERCISE

Group Exercise Programs-CCAC

FALLSPREV

Group Falls Prevention Programs-CCAC
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