Massachusetts department of elementary and secondary education coordinated program review



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MASSACHUSETTS DEPARTMENT OF ELEMENTARY AND SECONDARY EDUCATION

COORDINATED PROGRAM REVIEW


Collaborative: CAPS Education Collaborative

Corrective Action Plan Forms
Program Area:

Special Education, Civil Rights and Approved Public Day School Standards


Prepared by: Cindy Landanno, Executive Director
CAP Form will expand to as many lines as necessary. Before completing and emailing to pqacap@doe.mass.edu, please see separate Instructions for Completing Corrective Action Plans.
All corrective action must be fully implemented and all noncompliance corrected as soon as possible and no later than one year from the issuance of the Coordinated Program Review Final Report to the school or district.

Mandatory One-Year Compliance Date: July 21, 2016


COORDINATED PROGRAM REVIEW

CORRECTIVE ACTION PLAN


(To be completed by collaborative)

Criterion & Topic: SE13 Progress Reports and Content

Rating: Partially Implemented

Department CPR Finding: A review of student records and staff interviews indicated that when a student’s eligibility terminates because the student has graduated from secondary school or exceeded the age of eligibility, the Collaborative does not provide the student with a summary of his or her academic achievement and functional performance, including recommendations on how to assist the student in meeting his or her postsecondary goals. Additionally, progress reports are always not completed for students in both the Bennett and LINK programs.

Narrative Description of Corrective Action: CAPS Collaborative Program Directors will conduct staff training in the fall of 2015 and annually thereafter on how to write progress reports to specifically address student progress based on goals, objectives and/or benchmarks in a given area. A checklist system to monitor distribution of Progress Reports on a quarterly basis to parents, school districts, and for filing in student records will be developed by collaborative staff and monitored for compliance by the Program Directors before November 2015.

Programs staff servicing students who will be graduating or are aging out will receive additional training in the fall of 2015 and annually thereafter regarding writing academic achievement/functional performance summaries provided by Program Directors. A sample achievement /functional performance template will be developed during the training session in the Fall of 2015. CAPS Program Directors will monitor the completion of achievement /functional performance plans as part of the graduation packet checklist sent home with students and forwarded to the student’s home district.



Title/Role of Person(s) Responsible for Implementation: Executive Director, Program

Directors, Special Education Teachers



Expected Date of Completion for Each Corrective Action Activity: September 30, 2015 thru June 30, 2016 ongoing thereafter

Evidence of Completion of the Corrective Action: The Department will receive copies of Staff Meeting Agendas and training specific to procedures for completing progress reports: sign-in sheets documenting staff attendance, and checklists developed to monitor this process, and copy of a sample achievement/functional performance summary template.

Description of Internal Monitoring Procedures: A random sample of progress reports and checklists used for monitoring the process will be reviewed for compliance by Program Directors and the Executive Director from the programs cited quarterly.



CORRECTIVE ACTION PLAN APPROVAL SECTION

(To be completed by the Department of Elementary and Secondary Education)

Criterion: SE 13

Status of Corrective Action:

Approved Partially Approved Disapproved



Basis for Partial Approval or Disapproval:      

Department Order of Corrective Action:      

Required Elements of Progress Report(s): Submit documentation of staff training on how to write progress reports to specifically address student progress based on goals, objectives and/or benchmarks. Submit documentation on relevant staff training on writing academic achievement/functional performance summaries. Documentation of staff training to include signed attendance sheets, agendas, and training materials by January 8, 2016.
Provide copy of procedures and checklist developed to monitor the completion of progress reports. Additionally provide copy of sample achievement/functional performance summary template, and graduation packet checklist by January 8, 2016.
Subsequent to the training, and after the implementation of all corrective actions, submit the results of an administrative review of a sample of student records for students in both the Bennett and LINK programs to ensure progress reports are present. Indicate the number of records reviewed, the number found to be compliant, and an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the collaborative to address any identified noncompliance by March 18, 2016.
Additionally submit the results of an administrative review of a sample of student records for students who have graduated or exceeded the age of eligibility and Summary of Progress has been developed. Indicate the number of records reviewed, the number found to be compliant, and an explanation of the root cause for any continued noncompliance and a description of additional corrective actions taken by the collaborative to address any identified noncompliance by June 24, 2016.

*Please note when conducting administrative monitoring the collaborative must maintain the following documentation and make it available to the Department upon request: a)List of student names and grade levels for the records reviewed; b) Date of the review; c) Name of the person(s) who conducted the review, with their role(s) and signature(s).


Progress Report Due Date(s): January 8, 2016, March 18, 2016 and June 24, 2016



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