OPTIONAL: LETTER TO ADVISE POTENTIAL TENDERERS OF ADVERTISED PROCUREMENT – FOR PQQ OR ITT USE
NB: It is a requirement of the EU Procurement Regs that any advert or this letter must not to be issued until after the Contract Notice has been issued to OJEU. This can be done by insertion onto the Public Contracts Scotland Portal (which includes automatic onward transmission to OJEU when published), completion on SIMAP or via some other means.
The Procurement Officer must ensure the EC Treaty Principle of equal treatment is met i.e. if the Institution knows of 3 suppliers in the market it must write to all 3.
Text in italics to be inserted/deleted if not applicable
Delete this box prior to issue
CONTRACT/ FRAMEWORK AGREEMENT FOR: [insert]
I am writing to draw your attention to a recent advert issued by [Institution], alerting suppliers to the existence of the procurement process for the requirement detailed above.
The advert is located: [delete items as appropriate]
as a Contract Notice in the Public Contracts Scotland Portal (which directly sends the Contract Notice to OJEU) OR: [if the Portal is not used] as a Contracts Notice in the Supplement to the Official Journal of the European Union (OJEU);
on (Institution) website (insert web address) ; and
in the [insert name of newspaper/trade journal/other] on the following date(s) [insert date];
I am making you aware of this advertisement because it is felt that you may be a potential supplier for this [Contract/Framework Agreement]. Although your attention has been drawn to this advertisement, it does not in any way mean that you have been pre-selected, that your suitability for the [Contract/Framework Agreement] has been assessed, or that you will otherwise be treated differently to any other supplier who responds to the advert.
If you wish to receive a [Pre Qualification Questionnaire/ Invitation To Tender], please submit your details using the Contact Details spreadsheet described in the advert.
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