Guidelines for research poster presentations



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AAPD 2016

Henry B. Gonzalez Convention Center

San Antonio, TX
GUIDELINES FOR RESEARCH POSTER PRESENTATIONS


Submissions Process

Please DO NOT type in all capital letters. All posters are arranged by a specific topic category. Once accepted, you will receive a confirmation email. Each poster will be assigned a poster number; please make note of this number as it will be used throughout AAPD 2016 to help identify your poster.


The deadline for all completed abstract submissions is January 19, 2016. No Exceptions. Changes in your abstract or case study are acceptable until the deadline. For GSRA ONLY, all research must be complete on your submission.
Poster Viewing Access

All posters are presented in an electronic format on a customized AAPD Poster App and the EventScribe ePoster Gallery. A pdf file is the best format to upload your presentation to the Conference Harvester.


Schedule for Poster Competition

Friday: 9:00 am 5:00 pm

Saturday: 9:00 am 5:00 pm

Sunday: 9:30am to 11:30 am Awards Recognition and General Assembly
Poster Presentation

Your poster presentation will be displayed on a 55’’ HD computer monitor. Your presentation must be in PDF format. Layout must be in Landscape Format. Your presentation must be in PDF format using an aspect ratio of 16:9.

You can use PowerPoint to set up the layout of your poster.
Presenting authors must be at their assigned station during their designated date and time of their presentation. No schedule changes will be allowed.
All participants are expected to attend the Awards Recognition and General Assembly held on Sunday, May 29, 2016. During this session, the winners will be announced and receive their awards.
Graphics

Graphic material, tables and illustrations should be as simple as possible. Numbers or arrows to indicate the viewing sequence are of great assistance to viewers. The faces of subjects should be blacked out for privacy.


Commercialism

Posters must avoid commercialism, promotion, or advertisement. Posters that are deemed to be commercial, promotional or an advertisement will not be accepted and will be removed from the competition.



Questions

Contact Colleen Bingle at AAPD Headquarters at 312-337-2169 or e-mail at cbingle@aapd.org.


ABSTRACT STYLE INFORMATION SHEET

All presentation submissions to the American Academy of Pediatric Dentistry Annual Session must be accompanied by an abstract using the format provided below. Abstracts that do not follow these guidelines may be disqualified.



  1. General Guidelines

    1. Abstract must be submitted online.

    2. Do not use bold, italic or underline unless otherwise indicated.

  2. Heading Section (title, author, affiliation)

    1. Titles should be 10 words or less.

    2. List the title first capitalizing the first letter of each word except for articles and prepositions.

    3. List authors’ names – last name first followed by initials. Do not separate initials by periods or include authors’ degrees.

    4. Separate authors’ names by commas, with no period following the final name.

    5. Choose your dental institution from the list provided

    6. Include the city and state after the affiliation, using uppercase postal abbreviations for state names (eg, University of Michigan, Ann Arbor, MI).

    7. Do not place a period at the end of the Heading section.

  3. Subhead Section (if applicable)

    1. Following the Heading section, identify supporting agency and grant number. This paragraph should be placed in 10 point italicized font, written as a complete sentence and begin as follows: “Research supported by . . .”

  4. Body

    1. The body should not exceed 250 words for structured abstracts and 150 words for unstructured abstracts.

    2. The body should contain four paragraphs: Purpose, Methods, Results, Conclusions (these four words should be followed by a colon).

    3. Do not include tables or charts in the body.

    4. For all P values, the ‘P’ should be uppercased and italicized. The number value should NOT have a 0 before the decimal point (eg, P>.001).

    5. All decimal values (except for P values) should have a 0 before the decimal (eg, 0.5 mm).

    6. All decimal percentages should be rounded to whole numbers.

    7. Do not spell out “percent;” use the “%” symbol.

    8. Do not include ™ or ® for trademarked products; simply capitalize the first letter of the product.

    9. If a number begins a sentence, spell it out (eg, Seventy-five children. . .); in ALL other cases use numerals (eg, Children ages 1 to 5 years old. . .).

Example of a CORRECT abstract


A Survey of Texas Pediatric Dentists Regarding Child Abuse, Doe J, Miller SL, Gonzalez MB, (Texas Children’s Hospital and Texas University, Dallas, TX)
Research supported by the Healthy Smiles, Healthy Children
Purpose: The purpose was to determine awareness of dentists and pediatric dentists in Texas regarding state law concerning child abuse/neglect.
Methods: A questionnaire was sent to 149 pediatric and 285 general dentists. The questionnaire consisted of 18 questions regarding state law knowledge, personal experience with child abuse/neglect and sequelae of reported cases. (NOTE: if presenting a Case Study, the Methods section is allowed to be omitted)
Results: Of 434 letters, 253 (58%) were returned. From the 243 usable questionnaires, 162 (67%) were general dentists and 73 (30%) pediatric dentists. Two hundred and nineteen (91%) claimed familiarity with law regarding reporting of child abuse/neglect (CAN), and 122 (51%) were uncomfortable reporting suspected cases if unsure abuse/neglect occurred. The most common reasons for not reporting cases were fear of repercussions from victims’ family (90, or 37%) or unfamiliarity with signs of abuse (88, or 36%). Seventy-six (31%) dentists suspected cases of child abuse /neglect in the last 5 years but only 25 (37%) reported suspected cases. These 25 dentists reported an average of 2.1 cases (80%). Three of the 25 (14%) dentists were required to participate further in cases. Dentists older than 55 years or in practice for over 15 years were less suspicious of child abuse/neglect than younger or less experienced dentists (P=.028; P=.015). The results showed pediatric dentists were more familiar, more suspicious and more comfortable reporting child abuse/neglect with statistically significant differences compared to the general dentists.


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