Global Outlook Commands Activity Shortcut



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Outlook Shortcuts—Courtyard Medical Plaza

Global Outlook Commands

Activity Shortcut Activity Shortcut


Go to Mail Ctrl+1 Go to Calendar Ctrl+2

Go to Contacts Ctrl+3 Go to Tasks Ctrl+4

Go to Notes Ctrl+5 Go to Folder List Ctrl+6

Go to Shortcuts Ctrl+7 Go to Journal Ctrl+8

New Item Ctrl+N New email message Ctrl+Shift+M

New calendar appointment Ctrl+Shift+A New meeting request Ctrl+Shift+Q

New contact Ctrl+Shift+C New contact group Ctrl+Shift+L

New task Ctrl+Shift+K New task request Ctrl+Alt+Shift+U

New note Ctrl+Shift+N New journal entry Ctrl+Shift+J

New text message Ctrl+Shift+T New Folder Ctrl+Shift+E

Save Ctrl+S Save As F12

Move item Ctrl+Shift+V Print Ctrl+P

Open Ctrl+O Close an open Outlook item or dialog box Esc or Alt+F4

Copy Ctrl+C Cut Ctrl+X

Paste Ctrl+V Undo Ctrl+Z

Bold Ctrl+B Italicize Ctrl+I

Underline Ctrl+U Select All Ctrl+A

Help F1 Search F3 or Ctrl+E

Search All Mail Items Ctrl+Alt+A Advanced Find Ctrl+Shift+F

Find a Contact F11 Open Address Book Ctrl+Shift+B

Switch between panes F6 Context Menu (same as right click) Shift+F10

Activate Ribbon/Menu F10 Send/Receive All Folder F9

Move forward one field Tab Move back one field Shift+Tab

Repeat command or typing Ctrl+Y Forward selected item Ctrl+F

Delete selected item Ctrl+D

Mail


Activity Shortcut Activity Shortcut

Go to Mail Ctrl+1 New email message Ctrl+N

New email message (anywhere in Outlook) Ctrl+Shift+M Open selected email Ctrl+O

Close an open email Esc or Alt+F4 Reply Ctrl+R

Reply All Ctrl+Shift+R Reply with Meeting Ctrl+Alt+R

Forward Ctrl+F Forward email as an attachment Ctrl+Alt+F

Send Alt+S Mark as Read Ctrl+Q

Mark as Unread Ctrl+U Mark as Not Junk Ctrl+Alt+J

New mail folder Ctrl+Shift+E Delete selected email or folder Ctrl+D

Ignore conversation Ctrl+Del Clean up conversation Alt+Del

Display Address Book Ctrl+Shift+B

Calendar


Activity Shortcut Activity Shortcut

Go to Calendar Ctrl+2 New appointment Ctrl+N

New appointment (anywhere in Outlook) Ctrl+Shift+A New meeting request Ctrl+Shift+Q

Open selected calendar item Ctrl+O Close an open calendar item Esc or Alt+F4

Forward calendar item Ctrl+F Open Recurrence dialog box Ctrl+G

Create new calendar Ctrl+Shift+E Delete selected calendar item or calendar Ctrl+D

Display calendar in Day view Ctrl+Alt+1 Display calendar in Work Week view Ctrl+Alt+2

Display calendar in Week view Ctrl+Alt+3 Display calendar in Month view Ctrl+Alt+4

Display calendar in Schedule view Ctrl+Alt+5

Contacts


Activity Shortcut Activity Shortcut

Go to Contacts Ctrl+3 New contact Ctrl+N

New contact (anywhere in Outlook) Ctrl+Shift+C New contact group Ctrl+Shift+L

Open selected contact Ctrl+O Close an open contact Esc or Alt+F4

Open Address Book Ctrl+Shift+B New contact folder Ctrl+Shift+E

Forward contact as a business card Ctrl+F Delete selected contact or folder Ctrl+D

Tasks

Activity Shortcut Activity Shortcut



Go to Tasks Ctrl+4 New task Ctrl+N

New task (anywhere in Outlook) Ctrl+Shift+K New task request Ctrl+Alt+Shift+U

Open selected task Ctrl+O Close an open task Esc or Alt+F4

Open Recurrence dialog box Ctrl+G New task folder Ctrl+Shift+E

Delete selected contact or folder Ctrl+D

Notes


Activity Shortcut Activity Shortcut

Go to Notes Ctrl+5 New note Ctrl+N

New note (anywhere in Outlook) Ctrl+Shift+N Open selected note Ctrl+O

Close an open note Esc or Alt+F4 Forward note Ctrl+F

New note folder Ctrl+Shift+E Delete selected note or folder Ctrl+D

Journal


Activity Shortcut Activity Shortcut

Go to Journal Ctrl+6 New journal entry Ctrl+N

New journal entry (anywhere in Outlook) Ctrl+Shift+J Open selected journal Ctrl+O

Close an open journal Esc or Alt+F4 Forward journal Ctrl+F

Open Address Book Ctrl+Shift+B New journal folder Ctrl+Shift+E

Delete selected journal or folder Ctrl+D

Formatting

Activity Shortcut Activity Shortcut

Copy Ctrl+C Cut Ctrl+X

Paste Ctrl+V Undo Ctrl+Z

Select All Ctrl+A Bold Ctrl+B

Italicize Ctrl+I Underline Ctrl+U

Align Left Ctrl+L Align Center Ctrl+E

Align Right Ctrl+R Align Justified Ctrl+J

Add Bullet Ctrl+Shift+L Insert hyperlink Ctrl+K

Increase Indent Ctrl+M Decrease Indent Ctrl+Shift+M

Increase font size Ctrl+> (Ctrl+Shift+.) Decrease font size Ctrl+< (Ctrl+Shift+,)

Clear all formatting Ctrl+Spacebar



Courtyard Medical Plaza Outlook Shortcuts page 1


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