Getting Started In This Chapter



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                    1. Contents


1| Getting Started 1

2| Entering and Reviewing Data using Marksheets 5

3| Entering Data using an OMR 51

4| Administering SIMS Assessment 73

5| Creating and Maintaining Categories 81

6| Creating and Maintaining Grade Sets 85

7| Creating and Maintaining Aspects 91

8| Creating and Maintaining Result Sets 99

9| Creating Lookup Tables 105

10| Creating and Maintaining Templates 111

11| Creating and Maintaining Marksheets 167

12| Individual Reports 173

13| Importing and Exporting 219

14| End of Key Stage Procedures 277

15| System Utilities 281

16| Additional Information 397

Glossary 417

Index 419


  1. Getting Started

    In This Chapter


    Introduction 1

    Quick Start 1

    Setting Permissions for SIMS Assessment 2

    What’s New in This Release? 3
    1. Introduction


SIMS Assessment is used to develop and maintain a database of assessments, covering National Curriculum records, examination data (such as forecast grades and results), together with those defined within the school.

SIMS Assessment enables you to:



  • implement and monitor the outcomes of a school-wide assessment policy.

  • identify and define the assessments to be made and enable the recording of progress using definable criteria.

  • record assessments for pupil/students as Marks, Ages, grades and Comments.

  • maintain a historical record of individual assessments.

  • review group performance.

There is no limit to the type of assessment that can be carried out and recorded, provided the result can be expressed in terms of a Mark, grade, Age or Comment. Records can therefore be stored based on effort, conduct, reading age, the number of times an activity takes place and so on.
    1. Quick Start


If you are using SIMS Assessment to enter and review data and wish to begin using the module straight away, please go to Chapter 2: Entering and Reviewing Data using Marksheets. If you are using an OMR to enter data, please see Chapter 3: Entering Data Using an OMR.
    1. Setting Permissions for SIMS Assessment


Permissions for SIMS Assessment are defined in System Manager. Access is provided to various areas of functionality using a set of permissions that define what you are able to do. A set of permissions is grouped into a role, allowing access to multiple areas of functionality.

To give users appropriate permissions in System Manager, you must make them members of a Group to which the required roles and permissions have been attached. For example, if you want someone to have the permissions associated with an Assessment Operator, you must add them to the Assessment Operator group in System Manager.

For more information, please refer to the System Manager handbook. All handbooks can be accessed from the Documentation Centre, which is launched by clicking the Documentation button on the Home Page in SIMS. Once open, click the Handbooks button, select the required category, then click the required handbook from the Handbooks page.

In SIMS Assessment, there are three main roles to which users can be assigned. These are:



  • Class/Registration Group Teacher

  • Assessment Operator

  • Assessment Co-ordinator

This handbook caters for the needs of each of these three main roles. The chapters appropriate to each role are discussed in the following sections. As well as these three roles, there are others, to which a user can be assigned, such as Curricular Manager, Pastoral Manager, Profiles Co-ordinator and Exams Officer, who can also make use of some of the SIMS Assessment functionality.

IMPORTANT NOTE: The areas of functionality that are visible to you within SIMS Assessment are based on your permissions/role. You may therefore be unable to see some of the functionality described in this handbook if you do not have sufficient permissions.
      1. Class/Registration Group Teacher Role


This role covers the needs of the majority of class and registration group teachers, who are provided with a set of marksheets (used to enter and review results) that have been created specifically for them. Such users are able to enter, save and review results for their own marksheets as required.

Alternatively, your school may use an Optical Mark Recorder (OMR) to record results, either exclusively or in addition to marksheets. In this case, teachers is provided with their own OMR sheets on which to mark results.

If you have been granted this level of access and will be using marksheets to enter results, as a minimum you should read Chapter 2: Entering and Reviewing Data using Marksheets. This chapter provides a brief overview of marksheets, followed by instructions on how to add, edit and review data using marksheets.

If you will be using OMR sheets to enter results, as a minimum you should read the OMR Sheets section and the Marking OMR Sheets.

Some class/registration group teachers may wish to create their own marksheets, in which case they will need to be assigned the Assessment Co-ordinator role.

      1. Assessment Operator Role


This role covers the needs of most administrative staff and/or school secretaries. Such users are able to enter, save and review results for all marksheets, irrespective of who the marksheets were created for. This will enable the input of results on behalf of others. An Assessment Operator also has full access to grade sets, aspects, categories, results, templates, conversion and the import and export of data.

If you have been granted this level of access, you should pay particular attention to Chapter 2: Entering and Reviewing Data using Marksheets and, if relevant, Chapter 3: Entering Data Using an OMR. You may also wish to read Chapter 4: Administering SIMS Assessment, which provides a more in-depth overview of how assessments are defined, (e.g. how marksheets are created, etc.). Please see Chapter 13: Importing and Exporting for information on importing and exporting data.


      1. Assessment Co-ordinator Role


This role provides access to all areas of functionality within the module, although it is possible to restrict access to specific functionality (such as formulae) by amending appropriate permissions in System Manager.

It is strongly recommended that you read Chapter 4: Administering SIMS Assessment first, which describes how assessments are defined together with some planning considerations.


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