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The World Bank

FOR OFFICIAL USE ONLY

Report No: 68920-SS

RESTRUCTURING PAPER

ON A


PROPOSED PROJECT RESTRUCTURING

OF THE


SUPPORT TO AGRICULTURE AND FORESTRY DEVELOPMENT PROJECT

GRANT NOs. TF091282, TF099010

NOVEMBER 6, 2007

TO THE


REPUBLIC OF SOUTH SUDAN

JUNE 27, 2012



ABBREVIATIONS AND ACRONYMS

FM Financial Management

GoSS Government of the Republic of South Sudan

IFR Interim Financial Report

ISR Implementation Status and Results Report

MDTF Multi – Donor Trust Fund

M&E Monitoring and Evaluation

NGOs Non-Governmental Organizations

PIU Project Implementation Unit


Regional Vice President:

Makhtar Diop

Country Director:

Bella Bird

Sector Manager:

Martien Van Nieuwkoop

Task Team Leader:

Berhane Manna

Co-Task Team Leader

Abel Lufafa



REPUBLIC OF SOUTH SUDAN

SUPPORT TO AGRICULTURE AND FORESTRY DEVELOPMENT PROJECT


CONTENTS


A.SUMMARY 1

B.PROJECT STATUS 1

C.PROPOSED CHANGES 2

Closing date 2

Result indicator targets 2

Activity schedule 3



ANNEX 1: 4

SUPPORT TO AGRICULTURE AND FORESTRY DEVELOPMENT PROJECT
RESTRUCTURING PAPER
  1. SUMMARY




  1. This paper seeks to extend the closing date for South Sudan - Support to Agriculture and Forestry Development Project, (TF091282; TF099010), (P140786) from June 30, 2012 until December 31, 2012 to allow completion of ongoing civil works contracts which have been delayed by the slow movement of construction materials to sites - a result of rains that have worsened the already poor road conditions. The paper also proposes a revision to targets for some indicators in light of recent availability of more reliable data.
  1. PROJECT STATUS




  1. The objective of the project is to increase the productivity and production of participating smallholder farmers in agriculture and forestry. Currently, implementation of project activities is on track and rated moderately satisfactory while progress towards attainment of the Development Objective is also rated moderately satisfactory. The rating for implementation progress reflects delays in construction while the rating of attainment of the Development Objective is due to a downward revision of results attained so far. Key project objectives continue to be achievable. The project has reached 80989 beneficiaries with improved technologies, agro-inputs and advisory services which has helped increase the yield of staple crops by over 67 percent for participating farmers. The project has also increased the area under staple food crops by 150 percent compared to the baseline leading to higher production per household and implicitly, improved food security. Work at seven of the thirteen physical facilities that were targeted for construction or refurbishment has been completed.



  1. Over 150 technical staff of the Ministry of Agriculture, Forestry, Cooperatives and Rural Development have been trained in a number of areas that are key to improved service delivery by the Ministry. The project has also rendered support to the development of a number of sectoral policies and a research management framework which is a first step in the establishment of an agricultural research system in South Sudan. Out of a total Grant allocation of US$30.2 million, US$27 million has been disbursed by April 30, 2012 while the undisbursed balance of US$3.2 million is fully committed.



  1. There are no outstanding audit reports or interim Financial Reports. The audited financial report for year ended December 31, 2010 was qualified because of delays by a UN agency (UNOPS) contracted under the project to conduct its audits. Agreement has been reached with the agency to commence audits on July 2, 2012. Audit for the year ended December 31, 2011 is on-going. The project financial management systems which are managed by the GoSS Project Financial Management Unit used for all MDTF projects is satisfactory and acceptable and would still be used during the period of extension. FM risk rating is moderate and FM ISR rating is Satisfactory.
  1. PROPOSED CHANGES

Closing date


  1. The project became effective on June 3, 2008 with an expected closing date of December 31, 2009. Due to a number of reasons, mainly related to capacity constraints at the implementing agency, initial progress was slow and in October 2009, the closing date was extended to March 31, 2011. The closing date was once again extended to June 30, 2012 when additional financing of US$14 million, mainly to support the construction of a number agricultural research and seed system facilities, was approved for the project.



  1. The onset of rains has now rendered some critical roads impassable and contractors cannot move materials to construction sites in a timely manner, thus delaying completion of work at two sites (i.e., a hostel and classroom block at Kegulu Forestry Training Center and seed storage facilities at Palotaka Basic Seed Center). In addition, there were delays in contracting a company to supply seed processing equipment and according to the contract timelines, delivery and installation of the equipment cannot take place before December 15, 2012. The proposed extension is necessary to allow completion of the remaining civil works and to allow delivery and installation of seed processing equipment that was sourced from India. The proposed closing date extension will be the third and will result in a cumulative extension of 39 months.


Result indicator targets


Capacity weaknesses in M&E in the project implementing agency coupled with the generally limited availability of reliable data in the country have constrained proper reporting on project progress. Misinterpretation of the data collection protocol by the implementing agencies and the PIU have for example led to double counting of beneficiaries while in some cases, erroneous data (mainly due to simple computation errors) was relayed to the Bank and thus used in reporting. The task team has over the last couple of months worked with the PIU and the implementing NGOs to validate data on progress and proposes to revise targets as follows:


Indicator name

Baseline at start of project (2008)

AF Baseline

Revised AF

baseline


End of project target

Revised end of project target

PDO Level

Direct project beneficiaries

0

131100

80000

140000

88900

Numbers of tree seedlings raised, planted and/or sold by participating farmers

0

116324

95000

148891

127567

Percent increase in areas under staples by participating farmers

0

150

100

-

120

Intermediate level

Number of feddans cultivated with crops and trees by project participants

n/a

12030

10000

26510

24480

A revised Results Framework is attached as Annex 1.


Activity schedule


The present plan was to finish all implementation by June 30, 2012. As outlined earlier, this is not possible and therefore the implementation schedule for the remaining works has been revised and agreed upon by the Bank as shown in the table below.

Description of activity

Implementation schedule (2012)

May

Jun

Jul

Aug

Sept

Oct

Nov

Dec

Construction of Forestry Training Centre in Kegulu-(Classroom & Hostel)

























Rehabilitation of Palotaka Basic Seed Centre (seed store and guest house)




























Delivery and installation of seed processing equipment























































Current schedule










Revised schedule


























ANNEX 1:


Results Framework and Monitoring

SOUTH SUDAN: SUPPORT TO AGRICULTURE AND FORESTRY DEVELOPMENT PROJECT

PDO Level Results Indicators

Core

UOM

Baseline Original Project Start

2008


Cumulative Target Values1




Frequency

Date Source/ Methodology

Responsibility for Data Collection

Comments

2008


2009


2010


2011

Target


2012

Target


Revised end of Project Target













Yields of staple foods by participating farmers




%

Sorghum:

0.2t/fed


n/a

8

30

30

30

25

Annual

Reports

MAFCRD/ NPA






Maize:

0.25t/fed



n/a

5

25

30

30

25

ditto

ditto

G.nuts:

0.35t/fed



n/a

6

12

15

20

25

ditto

ditto

Percent increase in areas under staples by participating farmers




%

1 fed per HH

n/a

150

100

n/a

n/a

120

Annual

Report and Survey

ditto




Numbers of tree seedlings raised, planted and/or sold by participating farmers




No

0

4,041

85,544

95,000

n/a

127,567

127,567

Annual

Reports

MAFCRD/ NPA

Mostly fruit trees and teak.

Percent of execution of planned budgets according to the annual plans of MAFCRD and MAARIs implemented




%

25

40

85

82

82

85

n/a

Annual

Reports

ditto

Assesses budget execution in furtherance of capacity building

Project beneficiaries

X

No

n/a

46, 450

85,544

80,000

n/a

88,900

88,900

Annual or seasonal

Reports/ Survey

NPA/ MAFCRD




Of which female(beneficiaries)

X

%




15

32

39

40

42

NA

Annual or Seasonal

Reports / Survey

MAFCRD




Intermediate Level Results Indicators

Core

UOM

Baseline Original Project Start

2008


Cumulative Target Values2




Frequency

Date Source/ Methodology

Responsibility for Data Collection

Comments

2008

2009

2010


2011


2012


Revised end of Project Target







Number of states and counties in which agricultural and forestry services operational




No

n/a

5States

5 States and 25 Counties

5 States and 27 Counties

127 Payams



5 States and 27 Counties; 137 Payams

5 States and 27 Counties

Phase 1, 5 States; Phase 2, 44 Counties

Annual

Report

NPA/ MAARIs

Number of counties reduced in light of reduced envelope of resources.

Number of feddans cultivated with crops and trees by project participants




Fed

n/a

1,500

3,800

10,000

n/a

24,480

24,480

Annual

Report

ditto

Cumulative total land cultivated and planted with crops and trees.

Quantity of improved seeds and planting materials produced by project




Ton

0

n/a

S=150

G=60


S=232

M=32


G=357


S=657

M=85


G=850

tbd

tbd

Annual

Report

ditto




Number of technologies made available to participants under the project




No

n/a

n/a

4

5

6

7

4

Annual

Reports

MAARIs/ MAFCRD/ NPA

Seeds, planting materials, tools and practices.

Number of key sector policies, legislation, MIS and M&E formulated and/or in place




No

0

0

2

4

5

5

5

Annual

Reports

MAFCRD




Number of staff trained in specialized areas




No

45

90

120

150

n/a

n/a

165

Annual

Reports

NPA/ MAFCRD/ MAARIs




Number of physical facilities constructed and/or refurbished




No

0

0

4

5

7

10

45

Annual

Reports

MAFCRD/ MAARIs

Construction scaled back in light of reduced funding

Number of annual reports and audits completed by MAF




No

0

2

4

6

8

10

10

Annual

Reports

ditto

One report every year.



1 Cumulative target values



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