SCOTTISH ENTERPRISE, KINGDOM HOUSE, SALTIRE CENTRE, GLENROTHES
10.00 A.M. - 1.10 P.M. PRESENT: Councillors Alex Rowley (Chair), Peter Grant and David Ross, and Ronnie Hinds, Chief Executive, Fife Council; Professor Jim McGoldrick, Chair, John Wilson, Chief Executive and Dr. Edward Coyle, Director of Public Health, NHS Fife; Chief Superintendent Garry McEwan, Fife Constabulary; Kenny Murphy, Chief Executive, Fife Voluntary Action (substitute for Robert Bell); Jackie McMillan, Stakeholder and Partnership Senior Executive, Scottish Enterprise (substitute for Linda McPherson); Tony Jakimciw, Regional College Lead for Fife, and Michael Kellet, Deputy Director for Resilience, Scottish Government.
Keith Winter, Head of Enterprise, Planning & Environmental Services; Joe Fitzpatrick, Head of Education (East); Paul Vaughan, Senior Manager (Policy, Communications & Area Management), Tim Kendrick, Partnership & Policy Manager; Vivienne Brown, Health Improvement Adviser, David Henderson, Team Manager/Adviser (Committee Services) and Liz Box, Committee Administrator, all Fife Council.
National Community Planning Review Team:-
Pat Watters, Chair, National Community Planning Group;
Dr. Charles Winstanley, Chair, NHS Lothian and Chair of the NHS Board Chairs Group;
Brian Peddie, Head of Community Planning Team, Scottish Government
Richard Rollison, Development Department, Scottish Government; and
Adam Stewart, Policy Manager, COSLA
FOR ABSENCE: Andrew Barker, Chief Constable, Fife Constabulary; Gordon MacDougall, Head of Operations (Fife, Forth Valley and Tayside), Skills Development Scotland; Linda McPherson, Director of Creative Industries and East Region, Scottish Enterprise; Robert Bell, Chair of Fife Voluntary Action Board; Alex MacAuley, Partnership Director, SEStran (South East Scotland Transport): Professor Chris Hawkesworth, Deputy Principal, St. Andrews University, and Geoff Fenlon, Principal, Carnegie College.
24. WELCOME AND INTRODUCTIONS
The Chair welcomed all those present to the meeting, and in particular the panel members from the Scottish Government’s Peer Review Team, Pat Watters, Chair of the
National Community Planning Group, Derek Mackay, MSP, Minister for Local Government and Planning, and Dr. Charles Winstanley, Chair of NHS Lothian and the NHS Board Chairs’ Group.
25. NATIONAL COMMUNITY PLANNING GROUP: PEER REVIEW DISCUSSION WITH FIFE PARTNERSHIP The Board acknowledged a letter to the Chair, Councillor Alex Rowley, dated 15th February, 2013 from Brian Peddie, Head of Community Planning, Scottish Government, accepting an invitation to the National Community Planning Group to attend the meeting to have a peer review discussion with the Fife Partnership Board and outlining the approach to the discussion.
Paul Vaughan presented an outline of the Fife Partnership and community planning in Fife. He advised that the role of the Fife Partnership was to provide strategic leadership and to oversee partnership activity to support the delivery of Fife’s community plan and single outcome agreement (SOA) and explained the outcomes and preventative approaches embedded in Fife’s community plan.
Thereafter, Pat Watters, Chair of the National Community Planning Group and Derek Mackay, MSP, Minister for Local Government and Planning, introduced the question and discussion session. Pat Watters explained that the purpose of the discussion was to help the Partnership to shape its response to the Scottish Government and COSLA’s shared Statement of Ambition and the guidance on new Single Outcome Agreements (SOA’s), and to provide an opportunity for the Review Team to get a local Partnership’s perspective on community planning reform. Details of the discussion session are appended to this minute.
Conclusion and Next Steps Pat Watters expressed his appreciation to the Fife Partnership Board for inviting the Scottish Government’s Peer Review Team to attend the meeting. He reiterated that the public sector needed to work together as equal partners in order to address the myriad of issues facing communities and to deliver and improve community plan outcomes, in particular in relation to prevention. He advised that the new guidance on community planning and SOA should provide the opportunity for community planning partnerships to make step-changes in community planning and communities.
Councillor Rowley expressed his appreciation to the Review Team for the helpful discussion session and indicated that the Fife Partnership Board welcomed the challenge to make the necessary step changes, with guidance from the Scottish Government.
The meeting adjourned from 11.35 a.m. to 11.45 a.m.
Pat Watters, Derek Mackay, Dr. Charles Winstanley and Adam Stewart left the meeting during the adjournment. 26./
Councillor Alex Rowley, Chair welcomed Tony Jakimciw, Regional College Lead for Fife to represent the Fife Colleges on the Board.
27. MINUTES (a) Fife Partnership Board (FPB) of 20th November, 2012
Decision The Minute was approved as a correct record. The Board noted that, following Councillor Jayne Baxter’s appointment as a Member of the Scottish Parliament, Councillor William Campbell had been appointed in her place as Ambassador for Early Years and Chair of the Early Years Strategy Group (para 20(3) refers).
(b) Fife Partnership Executive Group (FPEG) of 11th December, 2012 and 22nd January, 2013 Decision The Board noted the minutes, and Jackie McMillan clarified that a business portal was being developed for all companies in Scotland, including Fife businesses. (para 361 refers of the minute of meeting of 22nd January refers).
(c) Chief Officers Public Safety (COPS) Group of 12th December, 2012 Decision The Board noted the minute. The Board also noted that John Wilson was taking over as Chair of COPS and that he would give consideration to future arrangements for oversight of the Group, including the format of its minutes.
28. COMMUNITY PLAN OUTCOME REPORTS: IMPROVING THE HEALTH OF FIFERS AND MAKING FIFE’S COMMUNITIES SAFER The Board considered a report by Paul Vaughan, Senior Manager (Policy, Communications & Area Management), Fife Council, presenting revised proposals for outcome reporting to the Fife Partnership Board, along with reports on the delivery of the community plan outcomes for improving the health of Fifers and making Fife’s communities safer.
Decision The Board agreed:-
(1) to endorse the proposed reporting arrangements for outcome reporting to the Fife Partnership Board and timetable as set out in the report; and
(2) to consider the outcome reports for improving the health of Fifers and making Fife’s communities safer and identify any required actions; paragraphs (a) and (b) below refer.
(a) Outcome Performance Report: Improving the Health of Fifers The Board considered a performance report on the above Outcome, by Dr. Edward Coyle, Director of Public Health, Outcome Lead. The report was presented by Vivienne Brown, Health Improvement Adviser. Vivienne advised that the role of the Fife Health & Wellbeing Alliance (FHWA) was to oversee the implementation of Fife’s health and wellbeing plan 2011-14 and to work towards outcomes for improving the health of Fifers and narrowing the inequality gap, in collaboration with other strategic partnerships.
Vivienne presented performance statistics which highlighted the gaps in equalities in health between the most and least deprived areas in Fife. She indicated that the Health and Wellbeing Alliance managed the Health and Wellbeing funding programme which was being targeted to address these gaps, in particular in relation to early years, alcohol and drugs prevention, and vulnerable pregnant women and families.
In discussion, members highlighted equality gaps in early diagnosis of cancers and recent changes in the engagement of General Practitioners with local communities, in relation to alcohol and drugs and gender based violence issues. In further discussion, members suggested that the format of reporting be amended to highlight issues and actions and to evidence that community planning outcomes are making a difference to the community.
Decision The Board:-
(1) noted the outcome report by Dr. Edward Coyle;
(2) asked that in future, reports include clear conclusions, actions and evidence of the difference being made to communities from community planning outcomes; and
(3) asked that Paul Vaughan, Dr. Edward Coyle and Vivienne Brown consider the most appropriate way of taking the information contained in the outcome report to the seven Fife Council Area Committees.
(b) Outcome Performance Report: Making Fife’s Communities Safer The Board considered a performance report on the above Outcome by Superintendent Dougie Milton, Outcome Lead. Tim Kendrick presented the report and advised that the Fife Community Safety Partnership had been restructured to support the delivery of the outcomes to focus on prevention and early intervention. He indicated that the new structures for Police and Fire services would/
would have an impact on scrutiny of outcomes and engagement with communities and suggested that an outcome approach might be adopted to bring together scrutiny of police, fire services and community safety partnership work in Fife.
Thereafter Tim Kendrick highlighted preventative work through the curriculum for excellence in Fife schools and positive outcomes in terms of mainstreaming the MARAC (Multi-Agency Risk Assessment and Conferencing) oversight group and the appointment of a MARAC Co-ordinator. He presented performance statistics in relation to Fife’s Community Safety Strategy 2011-2015 and highlighted improvements in reporting on hate crime and challenges in terms of the introduction of the new national police and fire authorities.
In discussion, members highlighted issues in relation to reporting by victims of crimes and the need to consider best practice nationally in light of the impact of the new police and fire authorities on community planning and engagement.
Decision The Board noted the report and that reporting and scrutiny of the Community Planning Outcome on Making Communities Safer would be reviewed following the introduction the new police and fire authorities.
(Brian Peddie, Richard Rollison and John Wilson left the meeting at the conclusion of the above item.) 29. COLLEGE OUTCOME AGREEMENT, FIFE The Board considered a report by Geoff Fenlon, Principal, Carnegie College providing an update on the implementation of the 2012-13 College Outcome Agreement (COA) for Fife and advising of progress to date in planning for the 2013-2014 COA. Tony Jakimciw, Regional College Lead for Fife introduced the report and advised on the need for priorities to be aligned between the Fife colleges and other community planning partners. He indicated that there would be a decrease in funding for the Fife College as a result of the overall reduction of funding for the sector. He also advised that funding between college regions was being redistributed and advised that this could have a further impact on funding in Fife as a result of the demographic trends compared to other regions.
In discussion, Ronnie Hinds highlighted a lack of synchrony between national and local approaches in relation to the Fife College Outcome Agreement and the Fife Single Outcome Agreement and asked that the College Agreement be brought to the Fife Partnership Board as soon as possible. In further discussion, Keith Winter highlighted a forthcoming review of Opportunities Fife and the role of colleges in the review, in light of welfare reforms. Professor Jim McGoldrick also emphasised the importance of the role of Fife Colleges in community planning and encouraged dialogue between Fife Colleges and the Fife Economy Partnership and Scottish Funding Council.
Decision The Board:-
(1) noted the progress to date in implementing the Fife College Outcome Agreement;
(2) agreed to continue to consider partnership priorities for delivery of a more integrated approach to the delivery of education, learning and skills strategy for Fife;
(3) agreed that the Fife Equalities and Skills agendas be aligned more closely in future; and
(4) asked that the Fife Partnership Board be informed on school pupil entries to Fife Colleges and College leaver destinations.
30. EARLY YEARS COLLABORATIVE The Board considered a report by Bryan Kirkaldy, Head of Education (Central), Fife Council on the Early Years Collaborative methodology. Paul Vaughan introduced the report and indicated that the Collaborative provided an opportunity to take forward the Early Years Change Programme as promoted by the Scottish Government. He also indicated that the “Away Team” which had attended the learning session on 24 and 25 January had comprised representatives from a range of community planning partners in Fife.
Decision The Board agreed to commit to the Early Years Collaborative in order to improve methodology and changes to the way services might be delivered and children and families were supported in the early years.
31. FUTURE BOARD MEETING ARRANGEMENTS The Board noted the future meeting arrangements and in particular:-
Fife Partnership Executive Group of 12th March at 10.00 am in the CMT Room, Fife House.
Fife Partnership Board of 14th June, 2013 at 10.00 am at Police HQ, Detroit Road, Glenrothes.
32. VALEDICTORIES Andrew Barker, Chief Constable, Fife Constabulary The Chair advised of the forthcoming retiral of Andrew Barker from his position as Chief Constable, Fife Constabulary. Members joined with the Chair in expressing appreciation for the contribution which Andrew Barker had made to community planning in Fife and the Community Planning Partnership, in his positions both as Chief Constable and Deputy Chief Constable and wished him every success for the future.
Professor Jim McGoldrick, Chair of NHS Fife Board, and Vice-Chair of Fife Partnership Board The Chair advised that Professor Jim McGoldrick was coming to the end of his term of appointment as Chair of the NHS Fife Board. Members joined with the Councillor Rowley in expressing appreciation to Jim McGoldrick for his work on the Fife Partnership Board as Vice-Chair since June, 2007. The Chair commended him on his commitment to Fife and community planning and for the support he had given not just to NHS Fife but also to the Fife Partnership Board. Professor McGoldrick was wished every success for the future, and the Chair indicated that he was sure Jim would continue to play a big part in the future of Fife.
APPENDIX NATIONAL COMMUNITY PLANNING GROUP:
PEER REVIEW DISCUSSION WITH FIFE PARTNERSHIP
Presentation by Fife Council
Paul Vaughan, Senior Manager, (Policy, Communications & Area Management) gave a presentation on community planning in Fife. He set out the role of the Fife Partnership and outlined community planning and partnership developments in Fife including:-
integration and reform in relation to adult health and social care;
a collaborative approach in relation to early years provision;
increased democratic involvement in local community planning;
development of collaborative leadership and building of partnership capacity and prioritisation; and
allocation and management of resources in terms of the Fife Partnership Improvement Plan.
Introduction by Peer Review Team:-
Pat Watters, Chair National Community Planning Group Pat Watters advised on the purpose of the peer review and discussion with the Fife Partnership Board. He advised that structural change was likely to be implemented unless there was evidence of a step change in delivery of community planning by Community Planning Partnerships (CPPs) and improvement in performance in terms of the Statement of Ambition and prevention.
Derek Mackay, MSP, Minister for Local Government and Planning Derek Mackay reiterated the need for partnerships to work together to bring about a step change. He advised that there was a need for CPPs to identify priorities where there was a shared responsibility in order to make an impact on allocation of budgets and community planning outcomes around the four pillars of reform, in a climate of reduced resources. The main purpose of the discussion was for the National Community Planning Group to hear how a community planning partnership was responding to the expectations in the Statement of Ambition around:
Ronnie Hinds welcomed the comments of the Minister in relation to the necessity to show a step change through the current community planning arrangements. Professor Jim McGoldrick, advised that in his experience as Vice-Chair the Fife Partnership Board had achieved positive results over the past 10 years, for example, in terms of maintaining and improving Fife’s connectivity and that strategic partnerships had been successful in taking forward community planning in areas such as health and wellbeing in Fife. However, some issues were identified in relation to the “additionality” which had been achieved by the Board and challenges in relation to promoting better partnership working at the “middle” management levels.
(c)Questions and discussion Dr. Charles Winstanley asked what the Fife CPP had achieved in terms of the impact of community planning outcomes and progress on sharing resources.
Ronnie Hinds responded that two of the outcomes where good progress had made were making communities safer and educational attainment levels. However, challenges remained in relation to outcomes on the economy, health inequalities and environmental issues. He concluded that successes had been achieved through clear leadership, accountability and effective methodologies but had been impacted by external factors, particularly the effects of economic recession.
In response to further questions from Dr Winstanley relating to resource sharing and budgets, Councillor Rowley provided examples of shared partnership working in early years and children and families and the identification and allocation of additional funding and resources in relation to early years.
In response to a further question from Dr Winstanley on how the Fife CPP could improve outcomes, Dr. Edward Coyle responded that the Fife Health and Wellbeing Alliance had instigated change in terms of development of joint community based initiatives. John Wilson also highlighted joint working and shared resources between acute (hospital) and community (Social Work) staff. In addition, Councillor Alex Rowley highlighted the replacement programme for care homes in Fife to provide joint working and “fit for purpose” care in Fife.
Derek Mackay asked how the community planning partnership should operate in order to evidence a shift from a reactive to a preventative model, through the prevention plan.
Members of the Board identified a number of initiatives in Fife which evidenced joint working with a view to prevention, including:
the Safe Drive Stay Alive campaign;
implementation of new approaches within early years services; and
enhance community engagement meetings and education and skills work.
Michael Kellet indicated that there was a need for greater clarity within the Fife Partnership Board in identifying priorities and spend on prevention plan outcomes.
Pat Watters again highlighted the need for step change to create a collective responsibility to identify priorities and resources. Ronnie Hinds suggested that there was a need for clearer shared accountability for outcomes and direction at national level as to what can be achieved effectively by partnerships.
In further discussion, Councillor Rowley highlighted the need for all community planning partners to have an equal role and to be held to account for delivery of the SOA. In this regard Kenny Murphy advised that the third sector had many challenges in terms of the large number and diversity of organisations within the sector and welcomed the opportunity to contribute to the work of the Fife Partnership.
Keith Winter and Paul Vaughan answered further questions from the panel members in relation to performance and benchmarking and advised that Fife Partnership was adopting a place based approach within the boundaries of the Council’s seven Area Committees. The Fife Council plan was also explicit about its links to the community plan. However there was a need for clear commitment at the national level, given that CPPs included both local and national partners.
There followed further discussion in relation to chairing of the Fife Partnership Board and Councillor Rowley advised that there was provision within the Partnership Agreement for the position of Chair to rotate, however it was more important that all partners came to the Board as equal partners. Professor Jim McGoldrick concurred, and also suggested that further work be carried out to develop the capacity of the Board.