Enterprise Exemplary Award 2016



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3 Safe Work Procedures (SWPs)
The following are to be in the CD:


  • A list of Safe Work Procedures (Do not submit all your SWPs in the CD. You may include some in answer to the questions as evidence).

No

Description

Evidence

Max Score

Self-Score

AuditorScore

Remarks

1

Management to approve and endorse Risk Assessment control measures.
Score = 1: management approved/endorsed control measures

Score = 0: no evidence of this



Annex 3, page    

1

     

     

     

2

Control measures from Risk Assessment are incorporated into written SWPs for hazardous work and/or work processes. These SWPs are implemented.
Score = 2: Risk Assessment control measures in SWP

Score = 0: no evidence of this



Auditor to verify on site

2

     

     

     

3

SWPs are made known to all affected persons who may be exposed to risks to their safety and health.
Score = 1: SWP made known to affected persons

Score = 0: no evidence of this



Annex 3, page    

1

     

     

     

4

There is a written requirement to review SWPs at specific frequencies to ensure its relevance and effectiveness.
Score = 1: requirement exists and an example of a SWP reviewed at least once since 2009

Score = 0: no evidence of this



Auditor to check on site

1

     

     

     

5

Changes made to SWPs are communicated to all affected parties.
Score = 1: made known to ALL affected parties

Score = 0: no evidence of this



Annex 3, page    

1

     

     

     

6

Risk Assessments to be reviewed following the changes of work processes or introduction of new equipment or chemicals.
Score = 1: Risk Assessment reviewed following changes

Score = 0: no evidence of this



Annex 3, page    

1

     

     

     

7

Management of Change is implemented to review existing SWP's to address all possible hazards as a result of change in work processes or introduction of new equipment or chemicals.
Score = 1: one example of it being implemented

Score = 0: no evidence of this



Annex 3, page    

1

     

     

     




Total




8

     

     

     


Auditor’s comments
Good Practices
     


Areas for improvements
     



4 Risk Management Team


No

Description

Evidence

Max Score

Self-Score

Auditor Score

Remarks

1

The chairman of the RM team is a senior organisation representative (e.g. manager).
Score = 1: senior representative

Score = 0: no evidence of this



Annex 4, page    

1

     

     

     

2

The team monitors and reviews the performance of the RM system and changes which might affect it.
Score = 1: minutes of meeting

Score = 0: no evidence of this



Annex 4, page    

1

     

     

     

3

The team monitors and reviews the risk and the effectiveness of control measures.
Score = 1: monitor and review the risk and effectiveness of control measures

Score = 0: no evidence of this



Annex 4, page    

1

     

     

     

4

Matters discussed in the meetings are communicated to all department heads.
Score = 1: communicated to all department heads

Score = 0: no evidence of this



Annex 4, page    

1

     

     

     

5

The necessary follow-up actions on issues raised were monitored and implemented, as evidenced in the minutes.
Score = 1: monitored and implemented

Score = 0: no evidence of this



Annex 4, page    

1

     

     

     

6

Review of the RM system is carried out at specified intervals, sufficient to ensure its continuing suitability and effectiveness.
Score = 1: reviewed at regular interval

Score = 0: no evidence of this



Annex 4, page    

1

     

     

     




Total




6

     

     

     


Auditor’s comments
Good practices
     


Areas for improvements
     


5 In-house Safety Rules and Regulations

The following are to be in the CD:



  • In-house safety rules and regulations

  • Information on how the employees are made aware of the rules and regulations

  • Information on any penalty/incentive schemes

  • Any evidence required in the items below




No

Description

Evidence

Max

Score

Self-Score

Auditor Score

Remarks

1

There are written in-house safety rules and regulations. The rules include ‘Risk Assessment must be conducted for routine and non-routine work’.
Score = 2: in-house safety rules including Risk Assessment must be conducted for routine and non-routine work

Score = 1: evidence of in-house safety rules and regulation

Score = 0: no evidence of this


Annex 5, page    

2

     

     

     

2

In-house safety rules and regulations are translated to the different languages understood by the employees who could not read in English.
Score = 2: translated to different languages if there are employees who could not read in English

Score = 1: available in English only as everyone could read in English

Score = 0: no evidence of this


Annex 5, page    

2

     

     

     

3

The in-house safety rules and regulations are made available to all employees.
Score = 1: make available to all employees

Score = 0: no evidence of this



Annex 5, page    

1

     

     

     

4

The relevant in-house safety rules and regulations are made known to all contractors.
Score = 1: make available to all contractors

Score = 0: no evidence of this



Annex 5, page    

1

     

     

     

5

In-house safety rules and regulations are periodically reviewed to ensure suitability and effectiveness.
Score = 1: an example of safety rules and regulation reviewed since 2012.

Score = 0: no evidence of this




Annex 5, page    

1

     

     

     

6

Changes made to in-house safety rules and regulations are communicated to everyone in the organisation.
Score = 1: communicated to everyone

Score = 0: no evidence of this


Annex 5, page    


1


     

     

     

7

There is an enforcement system to ensure that safety rules and regulations are complied with.
Score = 2: enforcement system exists and an example of enforcement being carried out

Score = 0: no evidence of this



Annex 5, page    

2

     

     

     

8

Those who flout safety rules and regulations have to go through counseling session.
Score = 2: procedure for counseling in place and implemented

Score = 1: no evidence of this



Annex 5,

page    



2

     


     

     





Total




12

     

     

     


Auditor’s comments
Good practices
     
Areas for improvements
     


6 Inspection
The following are to be in the CD:

  • Procedure on safety and health inspections

  • An inspection checklist (filled-up)

  • Any evidence required in the items below




No

Description

Evidence

Max Score

Self-Score

Auditor Score

Remarks

1

There is a written procedure on safety and health inspections
Score = 1: procedure available

Score = 0: no evidence of this



Annex 6, page    

1

     

     

     

2

Inspections are done by competent persons.
Score = 1: done by competent person

Score = 0: no evidence of this



Annex 6, page    

1

     

     

     

3

Inspections are done with checklists designed to suit the places inspected. (The checklist include recommended control measures from Risk Assessment).
Score =2: example of checklist include control measures from Risk Assessment

Score = 1: checklist designed to suit places inspected

Score = 0: no checklist


Annex 6, page    

2

     

     

     

4

Results of inspections are documented and monitored.
Score = 1: documented and monitored

Score = 0: no evidence of this



Annex 6, page    

1

     

     

     

5

Findings on unsafe practices and hazardous conditions are given to those who are responsible to address them, including the review of Risk Assessments.
Score = 2: an example of findings given to those who are responsible to address them and review Risk Assessment

Score = 1: no review of Risk Assessment

Score = 0: no evidence of this


Annex 6, page    

2

     

     

     

6

Hazards found are being updated in the Hazard Register or Risk Assessment form.
Score = 1: Hazards found updated in Hazard Register/Risk Assessment Form

Score = 0: no evidence of this



Annex 6, page    

1

     

     

     

7

Findings on unsafe practices and hazardous conditions and from the review of Risk Assessments are followed-up.
Score = 1: an example of a follow-up being done

Score = 0: no evidence of this



Annex 6, page    

1

     

     

     

8

Inspection findings are made known to management and all employees.
Score = 1: made known to management and all relevant employees

Score = 0: no evidence of this



Annex 6, page    

1

     

     

     

9

Illustrate an example of best practice in conducting inspection (e.g. Hazards are identified and captured in photographs).
Score = 2: one best practice

Score = 0: no evidence of this



Annex 6, page    

2

     

     

     




Total




12

     

     

     


Auditor’s comments
Good practices
     
Areas for improvements
     



7 Preventive Maintenance
The following are to be in the CD:


  • Any evidence required in the items below




No

Description

Evidence

Max Score

Self-Score

Auditor Score

Remarks

1

There is a system for maintenance of machinery and equipment so as to ensure safe operation of such equipment and machinery.
Score = 1: system available

Score = 0: no system available



Annex 7, page    

1

     

     

     

2

All machinery and equipment are maintained in accordance with the manufacturer’s manual or organisation’s procedure.
Score = 2: maintained in accordance with the manufacturer’s manual or organisation’s procedure

Score = 1: maintain but not follow closely to organisation procedure

Score = 0: no evidence of this


Annex 7, page    

2

     

     

     

3

There is a reporting procedure for users to inform the relevant person about defects or malfunctions.
Score = 1: example of a defect or malfunction being reported by a user to the relevant person

Score = 0: no evidence of this



Annex 7, page    

1

     

     

     

4

Maintenance personals are trained and competent.
Score = 1: Maintenance personals are trained

Score = 0: no evidence of this



Annex 7, page    

1

     

     

     

5

Inspections and maintenance records are documented and maintained.
Score = 1: documented and monitored

Score = 0: no evidence of this



Annex 7, page    

1

     

     

     

6

Illustrate an example on best practice on maintenance of machinery and equipment
Score = 2: one example on best practice

Score = 0: no evidence of this



Annex 7, page    

2

     

     

     




Total




8

     

     

     

Auditor’s comments
Good practices
     

Areas for improvements
     


8 Training
The following are to be in the CD:


  • Any evidence required in the items below




No

Description

Evidence

Max Score

Self-Score

Auditor Score

Remarks

1

Safety and health training programs are available for managers, supervisors and workers.
Score = 2: training programs for all categories

Score = 1: training programs for only two categories

Score = 0: training programs for only one category


Annex 8, page    

2

     

     

     

2

RM training for employees.
Score = 2: > 80% of the total workforce trained

Score = 1: > 30% trained

Score = 0: < 30% trained


Annex 8, page    

2

     

     

     

3

Safety & Health Management System training for employees.
Score = 1: employee attended S & HMS training

Score = 0: no evidence of this



Annex 8, page    

1

     

     

     

4

There is a program to identify training needs and provide adequate safety and health training to management, supervisors, workers and safety personnel.
Score = 2: Evidence of program and 1 score each for employee who replied that he or she received adequate safety and health training

Score = 0: no evidence of this



Annex 8, page    
Auditor to ask any 2 employees if they received adequate safety and health training

2

     

     

     

5

Statutory safety and health training is provided to all relevant staff.
Score = 1: compliance with statutory safety and health training requirements

Score = 0: no evidence of this



Annex 8, page    

1

     

     

     

6

There is a system to track the training status of individuals.
Score = 1: system available and maintained

Score = 0: no evidence of this



Annex 8, page    

1

     

     

     

7

Induction training for personnel of different trades (including new workers and contract workers) are conducted to ensure that they are familiar with the necessary risk controls before they enter the workplace.
Score = 1: conducted for all

Score = 0: conducted for some or not conducted



Annex 8, page    

1

     

     

     

8

Training programs are reviewed and refresher training conducted at intervals.
Score = 1: training programs are reviewed

Score = 0: no evidence of this



Annex 8, page    

1

     

     

     

9

All training records are documented and maintained.
Score = 1: documented and maintained

Score = 0: no evidence of this



Annex 8, page    

1

     

     

     




Total




12

     

     

     


Auditor’s comments
Good practices
     


Areas for improvements
     


9 Incident/Accident Reporting and Investigations
The following are to be in the CD:

  • Sample of reporting by employee

  • Investigation reports (including Near Misses) done since 2012, if any

  • Any evidence required in the items below

No

Description

Evidence

Max Score

Self-Score

Auditor Score

Remarks

1

Written procedures are available for notification of incidents/accidents, occupational diseases, abnormal medical and hygiene surveillance results, near misses, dangerous occurrences, non-conformances and unsafe practices by any person within the workplace (including contractors and visitors).
Score = 2: written procedure are available

Score = 1: written procedure for notification of incidents/accidents reportable to Ministry of Manpower only

Score = 0: no written procedure available


Annex 9, page    

2

     

     

     

2

Notification procedures are communicated to all levels of employees.
Score = 1: communicated to everyone

Score = 0: no evidence of this



Annex 9, page    

1

     

     

     

3

Written procedures are available for investigation into incidents/accidents and near misses.
Score = 2: written procedures available include near misses

Score = 1: written procedures available for incident/accident investigation

Score = 0: no evidence of this


Annex 9, page    

2

     

     

     

4

Investigation procedure requires completed investigation reports to be viewed by management, safety and health committee, departmental managers.
Score = 2: investigation reports to be viewed by management, safety and health committee, departmental managers

Score = 0: no procedure available



Annex 9, page    

2

     

     

     

5

Procedures are available to require all follow-up corrective or preventive actions be reviewed through Risk Assessment prior to implementation.
Score = 2: procedures available

Score = 0: no evidence of this



Annex 9, page    

2

     

     

     

6

Incidents/accidents, near misses and unsafe practices statistics are compiled. The statistics are discussed at management meeting.
Score = 2: statistics compiled and discussed at management meeting

Score = 1: statistics compiled

Score = 0: no evidence of this


Annex 9, page    

2

     

     

     

7

Procedures are available to monitor implementation of follow-up corrective or preventive measures.
Score = 1: procedures available

Score = 0: no evidence of this



Annex 9, page    

1

     

     

     




Total




12

     

     

     


Auditor’s comments
Good practices
     

Areas for improvements
     


10 Workplace Health Programme

No

Description

Evidence

Max

Score

Self-Score

Auditor Score

Remarks

1

Compliance with Workplace Safety And Health (Medical Examinations)

Regulations 2011


Score = 2: legal examination requirements for health monitoring complied with and a record of the periodic medical examinations is compiled and maintained

Score = 0: non-compliance



Annex 10,

page    



2

     

     

     

2

A system is in place for safe storage, handling, usage and disposal of hazardous chemicals.
Score = 2: a system in place

Score = 0: non-compliance



Annex 10,

page    



2

     

     

     

3

Where any hazardous chemicals are used, control measures are in place to reduce the risk of fire, explosion, poisoning, or other health effects to a level as low as reasonably practicable.
Score = 2: control measure in place

Score = 0: no evidence in this



Annex 10,

page    



2

     

     

     

4

All work areas are provided with adequate and suitable lighting.
Score = 1: adequate and suitable lighting provided as noticed by the auditor during the visit

Score = 0: inadequate lighting in some areas



Annex 10,

page    


Auditor to grade after visit to workplace

1

     

     

     

5

All workrooms are provided with adequate ventilation.
Score = 1: adequate ventilation provided as noticed by the auditor during the visit

Score = 0: moldy smell in some areas



Annex 10,

page    


Auditor to grade after visit to workplace

1

     

     

     




Total




8

     

     

     


Auditor’s comments
Good practices (e.g. smoking cessation programme, health screening for staff etc)
     


Areas for improvements
     

11 Emergency Preparedness

Please refer to the Guide to the Workplace Safety and Health (First Aid) Regulations found on the MOM website:




No

Description

Evidence

Max

Score

Self-Score

Auditor Score

Remarks

1

Emergency response plans for potential emergency situations are available.
Score = 2: plans for all potential emergency situations available

Score = 0: no evidence of this



Annex 11, page    

2

     

     

     

2

Emergency response plans include visitor's emergency evacuation procedures.
Score = 1: visitor's emergency evacuation procedures included;

Score = 0: no evidence of this



Annex 11, page    

1

     

     

     

3

Risk Assessment conducted for the emergency response.
Score = 2: Risk Assessment conducted for emergency response

Score = 0: no evidence of this



Annex 11, page    

2

     

     

     

4

Emergency response plans are reviewed, tested periodically (at least yearly) and up-to-date.
Score = 1: reviewed, tested periodically and up to date

Score = 0: not up to date



Annex 11, page    

1

     

     

     

5

Emergency drills/ programmes/ exercises are conducted to familiarise employees on how to react during an emergency.
Score = 2: has conducted a full exercise involving all workers in the workplace

Score = 1: conducted a simple in-house exercise e.g. involving a talk and fire fighting demo

Score = 0: no evidence of this


Annex 11, page    

2

     

     

     

6

Adequate numbers of first-aid boxes are provided and maintained in compliance with the Workplace Safety and Health (First Aid) Regulations.
Score = 1: meet statutory requirements

Score = 0: not adequate



Annex 11, page    

1

     

     

     

7

Adequate numbers of first-aiders are appointed and trained in compliance with Workplace Safety and Health (First Aid) Regulations.
Score = 1: meet statutory requirements

Score = 0: not adequate





Annex 11, page    

1

     

     

     




Total





10

     

     

     


Auditor’s comments
Good practices
     

Areas for improvements
     


Summary of Scoring for Risk Management Implementation



No

Description

Max Score

Applicant’s Self-Score

Auditor’s Score

1

Safety and Health Policy and Organisation


10

     

     

2

Risk Assessments


44

     

     

3

Safe Work Procedures (SWPs)


8

     

     

4

Risk Management Team


6

     

     

5

In-house Safety Rules and Regulations


12

     

     

6

Inspection


12

     

     

7

Preventive Maintenance


8

     

     

8

Training


12

     

     

9

Incident/Accident Reporting and Investigations


12

     

     

10

Workplace Health Programme


8

     

     

11

Emergency Preparedness


10

     

     




Total


142

(     )

(     )



















Percentage Score


(     )/142 x 100%

=       %

=       %




Please do not apply if the score achieved is less than 80%.


Declaration by Auditor


PARTICULARS OF APPROVED AUDITOR

Name of Auditing Organisation

     

Name of Approved Auditor

     

Contact Number

DID:      

Mobile:      

Email Address

     

Date & Time of Site Audit

     

Audit End Time

     

I hereby declare that I:


(a) have conducted an on-site audit of the workplace and the assessments given are in accordance with the evidence given in the CD and what I observed during the audit; and
(b) will not directly or indirectly disclose or make available any information, in whole or in part, given to me by the applicant, to any other person or party, except submitting them to the WSH Council; and
(c) will not make any duplicate copy of the CD or copy its contents without the consent of the owner.

_________________________ ____________

Signature of Auditor Date

Part 3

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