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OFFICE PRACTICE

SS 2 FIRST TERM

WEEK

TOPIC/CONTENT

ACTIVITIES

1

FILING:

  • Meaning

  • Method of filing- centralized and decentralized.

Students take note of definition; participate in discussion on methods of filing. Students take turns to file various documents in files

2

PURPOSE OF FILING

  • Characteristics of a good filing system

  • Advantages of a good filing system.

Students state five characteristics of a good filing system. State the advantages/disadvantages.

3

CLASSIFICATION OF FILING SYSTEM

  • Alphabetical

  • Numerical

  • Chronological

  • Advantages and disadvantages of each.

Students identify at least five classes of filing system, enumerate the steps in filing.

4

CLASSIFICATION OF FILING SYSTEM CONT

  • Subject

  • Geographical

  • Alphanumerical

  • Advantages and disadvantages of each.

Students describe each filing system and state the advantages/disadvantages of each.

5

Types of files:—active, semi-active, inactive, pending, temporary, miscellaneous file.

Students discuss different types of files, practice actual filing of documents.

6

CATEGORIES OF FILES- open file, confidential file, secret file, top secret file.

  1. Movement of files

  2. File movement register

  3. Types of file-folders, jackets.

Samples of actual office files, filing equipment and accessories, files and folders.

7

  • FILING EQUIPMENTS:- Box Cabinets, Desk

  • System of filing: vertical, lateral, shelf.

  • Electronic filing and use of computer.

.

Pictures of file equipment, etc

8

CORRESPONDENCE;

  1. Meaning and types

  2. Memos (internal and external), differences

  3. Notice

  4. Minutes of meetings.

Discuss the difference between internal and external memos.

Ask questions and copy the notes on the chalkboard.



9

CORRESPONDENCE CONT

  1. Business letters

  2. Reports- forms of report- informative and investigative report.

Students participate in discussion, take down notes.

Specimen memos, business letters, minutes, report.



10

TYPES OF BUSINESS LETTERS;

  1. Application letter

  2. Interview letter

  3. Appointment letter

  4. Goodwill letter.

Students participate in discussion, take down notes.

Specimen.



11

Revision

Revision

12

Examination

Examination

13-14

Examination

Examination

OFFICE PRACTICE

SS 2 SECOND TERM

WEEK

TOPIC/CONTENT

ACTIVITIES

1

METHOD OF PAYMENT- MEANING

  • Reasons for making payments

  • Method;- cash, cheque, bank draft (give meaning and detailed explanation)

Students take down notes, answer teacher’s question on why payments are made.

2

METHOD OF PAYMENT CONT;

  • Postal order/post cash

  • Money order/western union money gram

  • Standing order

  • Credit transfer

  • Telegraphic transfer.

Students take down notes, participate in discussion, and fill out a dummy voucher.

3

METHOD OF PAYMENT CONT;

  • E-banking- meaning

  • Services under e-banking—ATM, credit card, debit card.

Students participate in class discussion, take down notes.

4

METHOD OF PAYMENT CONT;

  • Electronic fund transfer.

  • Mobile banking

  • Internet banking

  • Telephone banking.

Students participate in class discussion, take down notes.

5

WAGES AND SALARIES- MEANING

  • Differences between wages and salaries

  • The role of wages office -; calculate wages, record wages, make appropriate payments and deductions.

Students listen to teacher and take down notes.

6

METHOD OF PAYING WAGES

  • Time rate, piece rate, profit sharing method, commission bonus, premium bonus.

  • Procedures for paying wages.

  • Analyses cash

  • Determines withdrawal, prior notice to bank

  • Prepare payroll, disbursement.

Students participate in class discussion, and take down notes.

Listen to teacher’s explanation and example. Work given exercises.



7

DOCUMENTS USED IN PREPARING SALARIES AND WAGES

Payroll, pay slip, payment voucher,



Calculation of gross pay and net pay.

Students prepare a pay slip.

8

IMPREST ACCOUNT- MEANING

  • Importance of imprest account

  • Preparation of imprest account.

Students define imprest account, preparation of imprest A/C, work exercises on imprest account.

9

CLASSIFICATION OF MAILS

  • Confidential, personal, urgent

  • Incoming and outgoing mails- meaning.

Specimen of petty cash vouchers, salary vouchers, pay slips, cheque, cash postal orders, money orders.

10

CLASSIFICATION OF MAILS CONT.

  • Procedures for handling mails

  • Preparation of out going and incoming mails registers.

Students participate in discussion; demonstrate procedures for handling incoming and outgoing mails.

11

METHODS OF MAIL DELIVERY

  • By post, by hand, electronic, courier

  • Courier services- meaning

  • Advantages and disadvantages of courier services.

Specimen of envelops, stamps, letters, mail register.

12

Revision

Revision

13

Examination

Examination

OFFICE PRACTICE

SS 2 THIRD TERM

WEEK

TOPIC/CONTENT

ACTIVITIES

1

COMMUNICATION- DEFINITION

  • The communication process- sender, receiver, draw the diagram of communication process

  • Pattern of communication- vertical, downward, upward and horizontal.

Students listen attentively and write down the definition, participate in discussion, jot points down.

2

IMPORTANCE OF COMMUNICATION

  • Advantages/disadvantages of communication.

  • Factors affecting the choice of communication.

  • Barriers to effective communication.

Students participate in discussion, take down notes, go on excursion to a media house, cyber cafe, NIPOST.

3

TYPES OF COMMUNICATION;

  • Verbal and non-verbal

  • Verbal/oral communication- meaning

  • Advantages/disadvantages

  • Non-verbal- meaning, examples- body language, signs etc

Students participate in discussion, list advantages and disadvantages of different method of communication.

4

  • WRITTEN COMMUNICATION- MEANING

  • By letters, memos, magazines etc

  • Advantages and disadvantages

  • Visual communication- meaning

  • Advantages and disadvantages.

Participate in discussion, go on the excursion, ask questions where necessary.

5

  • METHODS OF COMMUNICATION

  • Traditional and modern method

  • Traditional method- drum, town crier, gong etc

  • Advantages and disadvantages.

Students participate in discussion, give example of traditional method of communication e.g using real objects.

6

  • METHOD OF COMMUNICATION CONT

  • Modern method- letters, telephone, cablegram, telegram, radio, TV, electronic e-mail, face book, twitter, to go etc

Specimen; pictures of communication tools, GSM handset, analogue, telephone, fax machine, computer, TV, radio/cassette, recorder, satellite dish, newspaper, journals, hand bills, postage stamps, the internet, reports, letters, minute of meetings etc

7

  • COMMUNICATION SERVICES BY NIPOST

  • Postal services rendered by NIPOST -; ordinary letter, registered letter, express letter, parcels, air mail, postage, recorded delivery.

  • Auxiliary services provided by post office – postage stamp, postal order, money order, telegraphic money order, private boxes, private mail bag.

Specimen; pictures of communication tools, GSM handset, analogue, telephone, fax machine, computer, TV, radio/cassette, recorder, satellite dish, newspaper, journals, hand bills, postage stamps, the internet, reports, letters, minute of meetings etc

8

  • COMMUNICATION SERVICES BY NITEL

  • Telephone services, common telephone services available; internet calls, local calls, trank calls, international calls, conference calls, fixed time calls, emergency calls, radio and TV services, satellite, internet services (e-mail), Global Communication System (GSM).

Students take notes and ask questions where necessary, participate in discussion in using real objects for communication.

9

  • COURIER SERVICES; Meaning

  • Services rendered by courier services

  • Global system for mobile communication (GSM)

  • Advantages and disadvantages.




10-11

Revision

Revision

12

Examination

Examination

INSURANCE__SS_2_FIRST_TERM'>INSURANCE

SS 2 FIRST TERM

WEEK

TOPICS/CONTENT

ACTIVITIES

1
2

3

4.


5.


6.

7.
8.

9.

10.



11.
12-13


Motor insurance:

  1. Meaning of motor insurance

  2. Types of polices in motor insurance

Motor insurance (cont)



  1. Scope of motor insurance

-private car, commercial vehicles, motorcycle, Agricultural and forestry vehicles.


  1. ECOWAS brown card:-

Uses and cover provided.
Insurance products :- Fire Insurance

  1. meaning of fire insurance

  2. Standard fire policy cover/ property covered under fire insurance

  3. Perils covered, who buy fire insurance.

  4. Special peril.

Insurance product:-

Theft insurance:


  1. Meaning of theft insurance

  2. Properties to be covered under theft insurance

  3. Theft insurance in business premises.

Theft insurance (cont.)



  1. Theft insurance in private premises

  2. Different between theft in business and private premises.

  3. Theft by key or trick.

Insurance products:-Money insurance cover:-

i)Meaning of money , what constitute money-cash,cheque, poster order,etc. that can be insured
ii) Money in transit, in safe or strong room after business hours.

Iii) Money in custody of a staff e.g. Cashier.


Money Insurance Cont.

i) Necessity for money insurance.

ii) Types of covers available.

Insurance Product:-

Fidelity guarantees Insurance.

i) Meaning of fidelity guarantee insurance

ii) Types of policies in fidelity guarantee insurance e.g. Name policy, position policy, blanket policy, bonds. etc.

iii) Difference between commercial guarantee and bond.


Insurance Products:- credit Insurance

i)meaning of credit insurance

ii)uses of credit insurance:- own goods in own vehicles, owned goods in hired vehicles

iii) Open cover and use of declaration, single transits.

Credit insurance (cont.)


  1. Types of cover categories of covers)

  2. Necessity of goods in transits insurance.

Revision
Examination





Teacher explains the concept, explains the policies. Students identifies three levels of motor insurance documents

Teacher states the scope of motor insurance, Students writes three levels of motor insurance and ECOWAS brown card.

Specimen of motor insurance document.
Teacher explains fire insurance, properties covered.

Students identifies the insurance covered and state perils covered:

Instructional resources use of chart.
Teachers explains the concept, state properties covered

Students defines theft insurance properties covered, explain theft in public premises

Instructional resources.

Teacher explains theft insurance in private premises, state differences between theft in private and public premises.

Students identify the differences, explain theft by key or trick. Use of chart.
Teacher explains money etc. students defines money, state what constitute money, state the difference between money in transit and money in custody of staff.

Specimen of money.

Teacher explains necessity for money insurance and types of cover available.

Students state cover available.

Chats.
Teachers explains the concept

Fidelity guarantees state types of policies. Students identify the concept, state examples of the policy, differences between commercial guarantee and bond.

Specimen of document/charts.

Teacher explains the concepts, state its uses.

Students define credit Insurance and give two uses.

Specimen of document/charts

Teacher explains the concepts, Types, State the necessity of the goods in the transit insurance.
Students answer questions use of charts

Revision
Examination



INSURANCE

SS 2 SECOND TERM

WEEK

TOPICS/CONTENT

ACTIVITIES

1

2.

3.



4.

5.


6.

7.

8.



9.

10.


11.

12-13



Burglary Insurance:-

  1. Meaning of burglary insurance

  2. Property to be covered.

  3. Different between burglary and theft insurance

Marine Insurance:-



  1. Meaning of marine insurance.

  2. Various perils of the sea.

  3. Property covered by marine insurance

  4. Types of marine policies e.g. Hull policy, cargo policy and

Freight policy
Aviation insurance policy:-

  1. Meaning of aviation insurance.

  2. Aviation risks.

  3. Different types of aviation policies e.g. Aviation hull policy, cargo policy, freight policy.

Aviation insurance (cont.)



  1. Liabilities from aircraft operations

  2. Liabilities to passengers and non passengers and non passengers

  3. International regulations guiding aviation.

  4. Loss of license insurance

Engineering Insurance:-



  1. Meaning and scope of engineering insurance

  2. Type of engineering Insurance e.g. Broiler, Explosion, computers and all risks.

Business Interruption Insurance:-



  1. Meaning of Business Interruption Insurance

  2. Machinery breakdown and causes of machine breakdown,

  3. Scope of the insurance cover.

Business Interruption Insurance (cont.)



  1. Fire incidence under business interruption Insurance

  2. Consequential loss policy

Risk Management:-

  1. Meaning of risk management

  2. How risks can be managed.

  3. Risks that may be managed

Insurance Product:-

Employers’ liability Insurance.


  1. Meaning of employers liability Insurance.

  2. Different perils covered under employer’s liability insurance.

  3. Workman compensation policy

  4. Cover and benefits available

Employer’s liability insurance (cont).

Revision

Examination.

Examination


Teacher explains and differentiates between burglary and theft insurance.

Students states two differences of burglary and theft insurance.

Use of tabular charts.
Teacher explains the concepts, state various perils, properties covered and explain with example each policy.

Students mention and various perils, in the sea, explain two types of policies in marine.

Specimen documents /Charts.
Teacher explains aviation insurance, risks, policies.

Students define aviation insurance, state two risk, policies involved.

Specimen of aviation Insurance document

Teachers explain the concepts, state regulations guiding aviation industry.

Students visit to airport.

Teachers explain the concepts, scope, and state type of engineering insurance.

Students define, explain the scope and type.

Use of chart

Teachers explain the concepts and its scope.

Students define business Interruption Insurance, state three causes of machine breakdown.

Use of chart, specimen document.
Teachers explain the concepts and its scope.

Students define business Interruption Insurance, state three causes of machine breakdown.

Use of chart, specimen document.

Teachers state the meaning, state risk that can be managed,

Students identify risks that need to be managed.

Use of chart/internet

Teachers explain the concepts, state perils covered, explain workman compensation policy.

Students identify perils involved, explain employer’s liability insurance.

Use of chart, internet, journals.

Teacher explains the concepts, state perils covered, explain workman compensation policy.

Students identify perils involved, explain employer’s liability insurance.

Use of chart, internet, journals.

Revision

Examination.

Examination


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