Dshs hospital trauma registry data dictionary



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DSHS HOSPITAL TRAUMA REGISTRY DATA DICTIONARY





Trauma Registry Number


Definition: This is the unique sequential number assigned by the registry software program or registrar.

Question Package ID

Question ID

Administrative


REGISTRY_ENTITY_NUMBER


Answer type:

Number

Element Length:

No Restriction

Required:

Yes

Repeatable:

No

Null Values:

No



NTDB Element:

No


DSHS Element:

Yes



Selection Values/Reference list:


Unknown: If unable to obtain the Trauma Registry Number then record unknown as the trauma registry number. If left blank, the system will not create a record.

DSHS
Source Reference(s):


Hospital Name
Definition:

Definition: The name of YOUR hospital.



Question Package ID

Question ID

Agency/Responder


HOSPITAL_NAME


NTDB Element:

No


DSHS Element:

Yes




Answer type:

Case

Element Length:

50

Required:

Yes

Repeatable:

No

Null Values:

No


Selection Values/Reference list:


N/A






Source Reference(s):


Hospital Number


Definition:

Definition: The seven digit numeric code assigned to YOUR hospital.


Question Package ID

Question ID

Agency/Responder


HOSPITAL_NUMBER


NTDB Element:

No


DSHS Element:

Yes




Answer type:

Number

Element Length:

No

Required:

Yes

Repeatable:

No

Null Values:

No


Selection Values/Reference list:


N/A






Source Reference(s):


Patient’s Last Name




Definition: The patient’s last name.

Question Package ID

Question ID

Patient Information


LAST_NAME

LAST_NAME_NULL_VALUES




NTDB Element:

No


DSHS Element:

Yes


Answer type:

Freeform

Element Length:

50

Required:

Yes

Repeatable:

No

Null Values:

Yes


Selection Values/Reference list:


Unknown: If unable to obtain the Last Name then record unknown as the last name. If left blank, the system will not create a record.
Not Applicable

Not Recorded

Not Reporting



ePatient.02, NEMSIS
Source Reference(s):


Patient’s First Name




Definition: The patient’s first name.

Question Package ID

Question ID

Patient Information


FIRST_NAME

FIRST_NAME_NULL_VALUES




NTDB Element:

No


DSHS Element:

Yes


Answer type:

Freeform

Element Length:

50

Required:

Yes

Repeatable:

No

Null Values:

Yes


Selection Values/Reference list:


Unknown: If unable to obtain the First Name then record Not Recorded as the first name. If left blank, the system will not create a record.
Not Applicable

Not Recorded

Not Reporting



ePatient.03, NEMSIS
Source Reference(s):


Patient’s Middle Name/Initial




Definition: The patient’s middle name/initial.

Question Package ID

Question ID

Patient Information


MIDDLE_NAME


Answer type:

Freeform

Element Length:

50

Required:

No

Repeatable:

No

Null Values:

No



NTDB Element:

No


DSHS Element:

Yes



Selection Values/Reference list:


N/A





ePatient.04, NEMSIS
Source Reference(s):


Patient’s Social Security Number




Definition: The patient’s Social Security number.

Question Package ID

Question ID

Patient Information


SSN


Answer type:

Number

Element Length:

9

Required:

Yes

Repeatable:

No

Null Values:

No



NTDB Element:

No


DSHS Element:

Yes



Selection Values/Reference list:


N/A





ePatient.12, NEMSIS
Source Reference(s):


Patient’s Medical Record Number




Definition: The medical record number of the patient or any number that uniquely identifies the patient.

Question Package ID

Question ID

Patient Information


MRN


Answer type:

Number

Element Length:

No Restriction

Required:

No

Repeatable:

No

Null Values:

No



NTDB Element:

No


DSHS Element:

Yes



Selection Values/Reference list:


N/A





DSHS
Source Reference(s):


Race




Definition: The patient’s race or ethnic group.

Question Package ID

Question ID

Patient Information


RACE


Answer type:

Single-Select

Element Length:

N/A

Required:

Yes

Repeatable:

Yes

Null Values:

Yes

NTDB Element:

Yes


DSHS Element:




Selection Values/Reference list:

DSHS Code

DSHS Legacy Value for Data Conversion

NTDB

Maven Values

1

White, non-Hispanic

6

White

2

Hispanic




n/a

3

Black

5

Black or African American

4

Asian

1

Asian

5

Native American

4

American Indian

6

Other

3

Other Race







2

Native Hawaiian or Other Pacific Islander










Not Applicable










Not Recorded


D_10, NTDB
Source Reference(s):


Patient’s Ethnicity




Definition: The patient’s ethnicity.

Question Package ID

Question ID

Patient Information


ETHNICITY


Answer type:

Reference list

Element Length:

No Restriction

Required:

Yes

Repeatable:

No

Null Values:

Yes



NTDB Element:

Yes


DSHS Element:




Selection Values/Reference list:

DSHS Code

DSHS Legacy Value for Data Conversion

NTDB

Maven Values

1

White, non-Hispanic

2

Not Hispanic or Latino

2

Hispanic

1

Hispanic or Latino

3

Black

2

Not Hispanic or Latino

4

Asian

2

Not Hispanic or Latino

5

Native American

2

Not Hispanic or Latino

6

Other

2

Not Hispanic or Latino










Yes; evidence of Hispanic ethnicity found in record










No; other ethnicity specified (e.g., Bosnian)










Not Applicable










Not Recorded










Not Reporting










Unknown; ethnicity not specified


D_11, NTDB
Source Reference(s):

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