Incomplete grads are those students who may have completed the hours required in their program, however they lack exams or credits. Incomplete graduates have 14 days to turn the incomplete into a “Complete” status without additional charges. After 14 days, the following charges will be posted to the student’s account and are the responsibility of the student. These must be paid in advance as follows (Cash or credit card or money order – no checks):
$100 to administer any exam (regardless of the number)
$150 to administer practical credits only
$250 to administer practical credits and exams
$150 if the student needs to be tutored by an instructor or attend a class.
$75 per week for any part of any week a student is on campus to complete practical credits (for product use).
As an example, if a student was missing practical credits, exams and need to attend classes and do practical credits for one week, it is feasible the following amount would be due PRIOR to anything happening:
$250 for exams and practical credits
$150 for tutoring or classroom time
$75 for products for one week
All fees, fines and supplies not covered in tuition must be either paid in cash or will be posted to the student’s account and must be paid in full prior to graduation. Transcripts, diplomas and State Board examination approval will not be released until these items are paid in full.
Students who withdraw from enrollment prior to course completion must:
Complete all required exit paperwork and attend an exit interview;
Satisfy all debts owed to the School.
Upon withdrawal all debts owed to the School are due in full.
Only upon completion of the withdrawal requirements will a certified Final Transcript of Hours be forwarded to the state board. Upon payment of the $10.00 transcript fee, a certified Final Transcript of Hours will be given to the student. If withdrawal requirements are not met, no transcript will be released.
Former students of the School who wish to re-enter, must request approval from the Campus Director. The request will be reviewed and a decision made within 30 days of the request. Students who re-enter within thirty (30) days of the original official withdrawal date will be charged for hours remaining. The settlement calculation for the former enrollment will be adjusted to reflect charges for actual hours attended. Student will be responsible for any balance owed for the former enrollment. Students who re-enter more than 30 days after the original exit date may be evaluated scholastically in the same manner as a transfer student to determine class level assignment. Tuition rates current at the time of re-entry will apply. Arrangement for satisfactory payment of any applicable balance owed under the previous enrollment(s) must be made prior to re-entry. Contract periods and attendance percentages will be calculated based on hours remaining in the re-entry contract.
REFUND POLICY – NOTICE OF CANCELLATION
If a student chooses to withdraw from attendance for any reason, the policies shown below and on the Enrolment agreement shall be applied.
AN APPLICANT NOT ACCEPTED BY THE SCHOOL; the School will refund of all monies paid with the exception of the $50.00 Non-Refundable Application fee.
A STUDENT, STUDENT UNDER LEGAL AGE; his/her parent or guardian may terminate this agreement at any time.
IF A STUDENT TERMINATES THIS AGREEMENT IN WRITING WITHIN THREE BUSINESS DAYS OF SIGNING THE ENROLLMENT AGREEMENT WHETHER OR NOT HE/SHE HAS STARTED TRAINING; he/she will receive a refund of all monies paid with the exception of the Non-refundable application fee.
IF A STUDENT TERMINATES THIS AGREEMENT AFTER THREE BUSINESS DAYS OF SIGNING THE ENROLLMENT AGREEMENT BUT PRIOR TO THE COMMENCEMENT OF THE PROGRAM; he/she will receive a refund of all monies paid with the exception of the Non-refundable application fee.
FOR STUDENTS WHO ENROLL IN AND BEGIN CLASSES; the following schedule of tuition adjustment will be considered to meet minimum standards for refunds.
PERCENTAGE SCHEDULED TIME TO COMPLETE AMOUNT OF TOTAL TUITION
TOTAL PROGRAM/COURSE OWED SCHOOL
0.01% to 4.9% 20%
5% to 9.9% 30%
10% to 14.9% 40%
15% to 24.9% 45%
25% to 49.9% 70%
50% and OVER 100%
IF A STUDENT IS TERMINATED BY THE SCHOOL, The refund schedule above will be used to calculate the refund, and an additional withdrawal fee of $50.00 will be added with the non-refundable application fee and the cost of the books and kit.
IF A STUDENT WISHES TO TERMINATE THIS AGREEMENT, He/she must inform the school in writing of his/her termination, which will become effective on the day such writing become effective on the day such writing is postmarked and mailed to 1755 GEO.WASHINGTON MEM. HWY, GLOUCESTER POINT, VA 23062, or delivered in person to the school. A refund will be submitted within 45 days of the determination of the withdrawal date.
THE SCHOOL IS NOT OBLIGATED TO PROVIDE ANY REFUND IF STUDENT TERMINATES THIS AGREEMENT BEYOND ATTENDING 50% OF THE TOTAL PROGRAM LENGTH.
IN THE CASE OF AN UNOFFICIAL WITHDRAWAL, A student will be dropped within 14 days of his/her last day of attendance. Refunds to students who unofficially withdraw will be made within 45 days of determination by the school that the student has withdrawn. Unofficial withdrawal will be monitored on a monthly basis. Refunds will be based on date of determination by school. Refund schedule above will be used to calculate refund; and additional withdrawal fee of $50.00 will be charged along with the Non-refundable application fee of $50.00 the cost of books and kit.
IF A STUDENT ON AN APPROVED LEAVE OF ABSENCE NOTIFIES THE SCHOOL THAT HE/SHE WILL NOT BE RETURNING, The date of withdrawal shall be the earlier of the date of expiration of the leave of absence or the date the student notifies the institution that he/she will not be returning. The last date of leave is used as the termination date for a student who simply does not return from a leave of absence. The refund schedule above will be used to calculate refund and an additional withdrawal fee of $50.00 will be charged along with the Non-refundable application fee and the cost of books and kit.
Recipients of Title IV Funds who withdraw or terminate before completion will be evaluated for a Return to Title IV Funds according to Federal guidelines.
The last day of attendance will be used to determine all charges.
Program or Cancellation Policy
If a program or course is cancelled subsequent to a student’s enrolment, and before instruction in the program or course has begun, the school shall at its option:
a) Provide a full refund of all monies paid;
b) Provide completion of the program or course.
We notify students in writing of charges owed the school and after three attempts for collection the account is then turned over to a collection agency.
RETURN TO TITLE IV (R2T4)
This policy applies to all recipients of Federal Title IV Financial Aid Funds and is in addition to the Refund Policy as student that are no longer attending the Institution may still owe funds to the School to cover unpaid tuition. Additionally, the School may attempt to collect any funds from a student that the School was required to return.
The calculated amount is referred to as "Return of Title IV Funds" (R2T4) and does not dictate the institutional refund policy. The calculation of Title IV funds earned by the student has no relationship to a student’s tuition and fees. All students subject to this policy are determined according to the following definitions and procedures, as prescribed by regulation.
The School has 45 days from the date the School determines the students withdrew to return all unearned funds for which it is responsible. The School will notify the student via a written notice of the amount of funds that must be returned. The School will advise the student and/or parent that they have 14 calendar days from the date the School sent the notification to accept a post-withdrawal disbursement. If a response is not received from the student and/or parent within the permitted time frame or the student declines the funds, the School will return any earned funds that the School is holding to the Title IV programs. All post-withdrawal disbursement must occur within 90 days of the date the student withdrew.
Withdrawal before 60%
The School must perform a R2T4 calculation to determine the amount of earned aid up through the 60% point in each payment period and use the Department of Education’s prorate schedule to determine the amount of R2T4 funds the student has earned at the time of withdrawal.
Withdrawal after 60%
After the 60% point in the payment period or period of enrollment, a student has earned 100% of the Title IV funds he or she was scheduled to receive during the period. The School will still perform a R2T4 to calculate eligibility for a post-withdrawal disbursement.
Title IV funds are earned in a prorated manner on a per diem clock hour basis up to the 60% point in the payment period. Title IV aid is viewed as 100% earned after that point in time. The School is required to determine the earned and unearned Title IV aid as of the date the student ceased attendance based on the amount of time the student was scheduled to be in attendance.
In accordance with federal regulations, when Title IV financial aid is involved, the calculated amount of the R2T4 Funds" is allocated in the following order: Direct Loans, Subsidized Direct Loans, Direct PLUS loans followed by Federal Pell Grants. The calculation steps are outlined in the following example:
1. Calculate the percentage of Title IV aid earned by the student by taking the hours scheduled to complete in the payment period, divided by the total hours in the payment period (excluding breaks of 5 days or more AND days the student was on an approved LOA)
210 (scheduled hours) = 46.6% (% of payment period)
450 (total hours)
2. Calculate the amount of Title IV aid earned by the student by multiplying the percentage of Title IV aid earned times the total of the Title IV aid disbursed plus the Title IV aid that could have been disbursed for the payment period.
46.6 % X $2,805.00 = $1,307.13 (Amount of aid earned by student)
3. If this amount is greater than the total Title IV aid disbursed for the payment period, a Post-Withdrawal Disbursement will be calculated; if the amount is less than the amount of Title IV aid disbursed, the difference will be returned to the Department of Education.
Post Withdrawal Disbursement
If a student has not received all of the funds that are earned, a post-withdrawal disbursement may take place. If the post-withdrawal disbursement includes loan funds, a student’s permission will be required before disbursement. The School encourages a recipient to decline some or all of the loan funds to avoid incurring additional debt. The School may automatically use all or a portion of the students Post-withdrawal disbursement (including loan funds, if you accept them) for tuition and fees. Direct Loan post withdrawal disbursements are limited to a loan’s first disbursement. Second and subsequent disbursements must not be disbursed.
Title IV aid is earned in a prorated manner on a per diem basis (calendar days or clock hours) up to the 60% point in the semester. Title IV aid is viewed as 100% earned after that point in time. A copy of the worksheet used for this calculation can be requested from the financial aid director.
In accordance with federal regulations, when Title IV financial aid is involved, the calculated amount of the R2T4 Funds" is allocated in the following order:
Unsubsidized Direct Loans
Subsidized Direct Loans
Direct PLUS Loans
Federal Pell Grants
School’s responsibilities in regard to the return of Title IV funds follow:
providing students with the information given in this policy;
identifying students who are affected by this policy and completing the Return of Title IV Funds calculation for those students;
Returning any Title IV funds that are due the Title IV programs.
The student's responsibilities in regard to the return of Title IV funds include:
Returning to the Title IV programs any funds that were disbursed to the student and which the student was determined to be ineligible for via the Return of Title IV Funds calculation.
Reinstatement of aid is limited to the period under evaluation. Prior periods in which the student was determined ineligible for aid will not be included in the student’s reinstatement of eligibility. Students making SAP by the conclusion of the probation period will be remove from the probation status and will regain eligibility for Title IV aid. A student may be paid Pell for the payment period in which he/she resumes satisfactory academic progress. For Stafford and PLUS loans, he/she will regain eligibility for the entire payment period, upon meeting SAP standards.
Appeal: A student, who wishes to appeal the non-satisfactory progress status, must submit a written request to the Campus Director within five business (5) days of the non-satisfactory progress status determination and must describe any circumstances that the student believes deserve special consideration. The School shall evaluate the appeal within five (5) business days and notify the student in writing of the decision. All decisions are final. Any student that prevails upon the appeal process will be determined as making satisfactory progress. Financial aid eligibility for funds will be reinstated to the student.
Leave of Absence
All students, who have withdrawn or taken a leave of absence and choose to re-enter into a program, will be placed under the same satisfactory or unsatisfactory progress status prevailing at the time of the prior withdrawal or leave.
To officially withdrawal from School, the student must initiate the withdrawal process with the School by completing the Withdrawal Form, attending an exit interview and making arrangements to satisfy tuition and fees owed to the School. The School’s Institutional Refund Calculation and R2T4 policy will apply to withdrawn students.
Unofficial withdrawals will be made when a student has not attended 14 consecutive days of attendance. The last date of attendance will be used to calculate the Refund and R2T4 Calculations. The School’s Institutional Refund Calculation and R2T4 policy will apply to withdrawn students.
Course incompleteness, repetition, non-credit remedial courses have no effect on SAP.
If you have questions about your Title IV program funds, you can call the Federal Student Aid Information Center at:
1-800-4-FEDAID (1-800-433-3243) TTY users may call: 1-800-730-8913
Information is also available on Student Aid on the Web at www.studentaid.ed.gov