MODULE FOR MATRIXMANDIBLE PREFORMED RECON PLATES/INSTR
SCREW LENGTH LABEL SHEET FOR CALIBRATED DRILL BITS
1 KIT $__________________ $__________________
DELIVERY: Delivery of items under the contract shall be no later than fifteen (15) days from notice of award.
QUOTES: All quotes received as a result of this solicitation shall be valid for a period of 100 days from the closing of this solicitation.
CHANGES TO STATEMENT OF WORK: Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.
STATEMENT OF AWARD: The Government intends to award to one (1) or contract as a result of an unrestricted solicitation.
B. In order to be awarded this delivery order the offorer shall not be listed as derogatory on the following data base.
C. In order to be awarded this delivery order the offorer shall be compliant with the data base.
EVALUATION CRITEREA: The solicitation is a Request for Quote (RFQ) and will be awarded to the offeror or offers who is considered Lowest Price Technically Acceptable (LPTA) in accordance with FAR 15.101-2. A pass /fail system will be used to assess an offeror’s technical capability. An offeror must receive 100% “pass” rating in the technical portion to be considered for award. Based on this determination and display of relevant and satisfactory past experience, the award will be made to the offeror or offers that propose the lowest price.
SUBMISSION OF OFFERS
Offers shall not exceed fifteen (15) pages; include a coversheet and table of contents.
The following factors are listed below that shall be used to evaluate offers:
Past performance – offeror shall submit three (3) past performances. Past performance shall be relevant to this solicitation in regards to products, and cost. Past performance shall at a minimum contain:
Name, Current Contact Information, and Address of the Agency/Company
Total Cost of the Contract
Period of Performance
Delivery Schedule to be delivered within fifteen (15) days of award.
Technical Capability and Subfactors:
Used for treatment of Craniofacial and Mandibular trauma and reconstruction.
Craniofacial and Mandibular modules contained in a single graphic case for easier use in the operating room and easier accessibility.
The set contains all components identified in the salient characteristics.
Components shall be compatible with current and previous Synthes Matrix Sets.
Equals shall have certified proof via medical board or FDA of “equal” testing and approval.
As a result of this solicitation all evaluation factors other than cost or price, when combined, are:
Significantly less important than cost or price (10 U.S.C. 2305(a)(3)(A)(iii) and 41 U.S.C. 253a(c)(1)(C)).
CONTRACT ADMINISTRATION: The contract will be administered by the contracting officer (CO), and by the contracting officer’s representative (COR), as delegated by the CO. The COR will recommend to the CO contract modification, if necessary. The CO will approve and process contract modifications as appropriate. The COR will review contractor’s invoices and will then submit them to the CO with a recommendation for approval or denial.
INVOICING AND OB10 MANDATE INSTRUCTIONS: All packages, invoices, boxes, pallets, packing list, ect. shall be marked with the appropriate DEPARTMENT OF VETERANS AFFAIRS STATION 646 PUCHASE ORDER NUMBER. The purchase order number for this contract is listed on page one (1) block twenty (20) of the 1449. By not complying or conforming to these instructions may result in packages being refused, returned, delayed payment and acceptance and returned to the contractor. Any packages refused or returned to the contractor shall be re-performed at the contractors own expense. Any late charges for payments, restocking stocking fees, and interest accrued for non-paid invoices shall not be paid by the VA Pittsburgh Healthcare System 646 if the delivery is not compliant with this section.
Mandatory Electronic Invoicing
VA published the final rule requiring vendors to submit invoices electronically to the Financial Services Center (FSC) in the November 27, 2012 Federal Register. The rule became effective December 27, 2012. The rule includes a new contract clause to be inserted in all solicitations and contracts by the contracting officer. Vendors can comply with the rule by using either of the two methods below:
The FSC uses a third-party contractor, OB10, to transition vendors from paper to electronic invoice submission. Vendors can go to the following website to find out additional information on use of OB10 http://www.ob10.com/us/en/veterans-affairs/ For information on OB10 electronic invoicing set-up, vendors should call 877-752-0900, or email USClientServices@ob10.com .
A system that conforms to the X12 electronic data interchange (EDI) format established by the Accredited Standards Center. For FSC e-Invoicing information, please call 877-353-9791 or email firstname.lastname@example.org. The X12 EDI Web site (http://www.x12.org).
The FSC’s electronic invoicing system provides a variety of flexible solutions for all vendor types, including small businesses, and does not require any vendor transaction fees. More information on the FSC electronic invoicing process can be found at http://www.fsc.va.gov/einvoice.asp.
OB10 Client Services
Phone: 1.877.752.0900, Option #2
a. As prescribed in Federal Acquisition Regulation (FAR) Part 42.1502 and 42.1503, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $150,000. The FAR requires that the Contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, Contractor Performance Assessment System (CPARS), which is maintained by the Naval Sea Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the Federal Awardee Performance and Integrity Information System (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.
b. The Contractor will have an opportunity to review their ratings/comments, under the step “Contractor Comments” in CPARS. You will be notified via email by the CPARS system to review the report and provide comments. Each contractor whose contract award is estimated to exceed $100,000 may register with CPARS database at the following web address: www.cpars.gov in order to review the past performance evaluations. Help in registering can be obtained by contacting Customer Support Desk
@ DSN: 684-1690 or COMM: 207- 438-1690. Registration should occur no later than thirty days after contract award, and must be kept current should there be any change to the Contractor's registered representative.
CONFIDENTIALITY AND NONDISCLOSURE
It is agreed that:
1. The preliminary and final deliverables, and all associated working papers, application source code, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order.
2. The CO will be the sole authorized official to release, verbally or in writing, any data, draft deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released by the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response.
3. Press releases, marketing material, or any other printed or electronic documentation related to this project, shall not be publicized without the written approval of the CO.
INFORMATION SERCURITY: The Contracting Officer Representative (COR) is responsible for ensuring that all Contractors comply with physical security policies. A compliant ID badge shall be worn by Contractors at all times while on VA premises.
Contractor shall not have access to the VA network or any VA sensitive information under this contract.
All Contractors must receive Privacy training annually using one of the following
Complete “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information” training by using VA’s TMS system (https://www.tms.va.gov/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain.
Complete the hard copy version of “VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information”. Signed training documents must be submitted to the COR.
Training shall be completed prior to the performance of the contract and annually thereafter. Proof of training completion shall be verified and tracked by the COR.