Joan and Sanford I. Weill Office of Continuing Medical Education Telephone: 212 746-2631
Medical College 1300 York Avenue, Box 16 Fax: 212 746 -8180 New York, NY 10065
STANDARD GUIDELINES FOR CONTINUING MEDICAL EDUCATION (CME) ACTIVITIES
A. Sponsorship And CME Credit Designation: Application Procedures
1. Weill Cornell Medical College (WCMC) is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education (CME) activities for physicians as components of an overall Weill Cornell program of CME. The ACCME has strict guidelines about the nature of appropriate CME activities, which require considerable effort on the part of course directors and the CME office before, during, and after these activities. Applications to the CME office are for the CME Committee's simultaneous approval for both Weill Cornell sponsorship of activities as part of our overall CME program, and for CME credit to be designated according to the guidelines put forth by the ACCME.
Completed applications (an original and 2 copies) must be submitted to the Office of Continuing Medical Education at the above address at least 4 – 6 months prior to a proposed CME activity and prior to any distribution on publicity.
Application forms and a schedule of submission deadlines and CME Committee meeting dates are available from the CME office. Approved activities must meet guidelines established by the CME Committee at Weill Cornell, as well as by the Accreditation Council for Continuing Medical Education. NO EDUCATIONAL ACTIVITY WILL BE ACCREDITED RETROACTIVELY.
2. All literature related to a Weill Cornell CME activity must receive the prior approval of the CME Committee before publication. Therefore, all applications should include a draft form of any announcements, brochures, and programs associated with the CME activity, as these will be reviewed and may need to be revised in order to meet with the CME Committee's approval.
Program Announcements for Weill Cornell CME activities must include the following:
a. Weill Cornell Medical College must be identified on the cover of all program announcements as the sponsoring institution for CME activities. Weill Cornell's name must remain more prominent in program literature than any commercial company providing support for the activity. It may be of equal size with co-sponsoring non-profit institutions or organizations, provided that this co-sponsorship is approved by the CME Committee. Use of the Weill Cornell seal is required.
b. Both the required ACCME and AMA statements regarding Weill Cornell's CME Accreditation and sponsorship of CME activities must appear with their exact wording on separate lines of the program announcement. Texts of these are as follows:
Weill Cornell Medical College is accredited by the Accreditation Council for Continuing Medical Education to provide continuing medical education for physicians. Weill Cornell Medical College designates this live activity for a maximum of ____ AMA PRA Category 1 Credit(s)™. Physicians should claim only the credit commensurate with the extent of their participation in the activity. For either statement, the total number of credits must equal the total number of teaching hours (which may include questions/answers, panel discussion, participatory workshops).
c. The stated objectives and a description of the target audience must appear on all printed announcements and publicity for CME activities. Objectives must be focused upon changing physician behavior in order to improve patient care. Therefore, objectives should state specifically what new knowledge the participant will gain, or what the participant will be able to do as a result of this program. The value of the CME activity must be clear from its stated goals.
3. Weill Cornell Faculty Disclosure Forms must be completed by all faculty participating in a CME program. These forms must be submitted with the completed application prior to the printing of program announcements. Course announcements must disclose any potential or apparent conflict of interest as part of that faculty member's identifying biography. Where conflict-of-interest exist, the post-course evaluation must evaluate the impact of this on the educational content of the course.
4. The Application for CME Credit Approval must be approved and signed by: 1) the Program Director; 2) the Department chairman, and 3) the Associate Dean for CME as representative of the CME Committee. Signatures are to verify and attest that the program meets academic standards of the clinical department and the Medical College, and satisfies all of the ACCME standards for CME activities.
5. Full financial disclosure, including honoraria, reimbursements and grants, must be made in the application and approved by the CME Committee. Payments to all faculty are to come from Weill Cornell, not, for example, from an industry sponsor.
6. At the conclusion of each CME activity, the Course Director and clinical department must evaluate the quality of the program and the extent to which the objectives were met. A form approved by the CME Committee must be used. Samples are available from the CME office. If the Course Director wishes to devise his/her own evaluation instrument, it must be included in the completed application for approval by the CME Committee.
B. Additional CME Guidelines 1. Use of the Weill Cornell name or seal in announcements or publicity of any continuing education activity are authorized by the CME Committee after approval of the activity as part of Weill Cornell's overall program of CME.
2. Faculty for all Weill Cornell-approved activities are to be selected and invited by the Course Director, not by pharmaceutical companies or their representatives. An official letter of invitation must be sent to program faculty on Weill Cornell letterhead.
3. Future use of a Weill Cornell CME program (i.e. "spin-offs" such as videotapes, CD ROMS, Internet CME, publications, etc.) can be distributed only with the prior approval and written consent of the Associate Dean for CME, after completing the appropriate application for approval of Enduring Materials, and having this application reviewed and approved by the CME Committee.
4. Additional ACCME and/or Weill Cornell requirements for approval of a CME application must be met for off-site conferences and seminars, for conferences sponsored in part by other organizations (co-sponsorships or joint sponsorships), for conferences funded in whole or part by outside sources (e.g. commercial concerns such as drug companies), and for enduring materials such as audio or videotapes. These guidelines are available from the CME office, and should be reviewed carefully by prospective applicants for Weill Cornell sponsorship and/or CME credit approval.
5. The CME Committee reserves the right to send a representative to CME activities in order to monitor the activity and its content. When a representative attends a CME activity, his/her expenses will need to be paid as part of the costs of the activity. The committee will notify the course director no later than 30 days in advance of an activity if a representative has been designated to attend who will require reimbursement.