Commercial Township Fire Commissioners District #1 Minutes of January 17, 2012 Meeting Commissioners Present



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Commercial Township Fire Commissioners
District #1
Minutes of January 17, 2012 Meeting


Commissioners Present:

Chairman B. Rhubart


Vice Chairman C. Rhubart

Treasurer M.Rodgers

Secretary G. Hollinger

Commissioner B.Hyson



Fire Company Members Present:

Chief John Hoffman

Safety Officer Dean Berry

MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS

Old Business:

On line quickbooks service has been purchased. Still need to schedule a time with express computers to set up the software


On line fireprograms software was purchased to keep track of losap, personel/ training records, vehicle maintence along with fire hall inventory
A wireless router and 2 laptops have been purchased and set up from xpress electronics
No progress made on installing security cameras
Top 5 List:

#4 No progress on kitchen work.


#5 lighting for new pick up an encumbrance has been placed on these monies so that the purchase may be completed in 2012
The radio equipment that we ordered has been delivered
The overhead door sensors have not been installed as of yet


New Business:

The 2012 budget was approved by the state. All commissioners reviewed and adopted the budget as read. A reminder was given that petitions for commissioner must be turned in by Feb 6th and the annual election will be 2/18 from 2p-9p


Bill reported on the following quotes for work to be done on the pickup:
Tow package $375

Paint from Gentilini $3,200

Paint from Penn Jersey $3,300

Rhino Liner $1,000


All present voted in favor of upgrading the tow package and to wait until after the election for the rest

.

Chief Hoffman requested that fixing the apron on the new tender bay be a priority project for the upcoming year.


All commissioners present voted in favor of upgrading the PNFC Officers phones to Iphone 4s. Gary will contact Verizon to make the change over


Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2116

Commercial Township Fire Commissioners
District #1
Minutes of February 21, 2012 Meeting


Commissioners Present:

Chairman B. Rhubart


Treasurer M.Rodgers

Secretary G. Hollinger

Commissioner B.Hyson

Fire Company Members Present:

Safety Officer Dean Berry



MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS

Old Business:

On line QuickBooks is in service after express transferred the files from the old computer to the new service.


On line fire programs software is in service, Tom and Christy have met with a rep from DCA and learned how to transfers the NFRIS reports up to the state so that we are compliant.
No progress made on installing security cameras
Top 5 List:

#4 No progress on kitchen work.

#5 lighting for new pick up an encumbrance has been placed on these monies so that the purchase may be completed in 2012
The radio equipment that we ordered has been delivered
The overhead door sensors have been installed
Gentlini was notified to install the tow package on the new pick up once it comes in

New Business:

The 2012 budget was approved by a 15 yes to 1 no vote. All paperwork has been submitted to the state to finalize the budget


Mike Rodgers and Christy Rhubart have been re-elected to a 3 year term on the BOFC
Gary questioned when we will have all the necessary paperwork done for the audit, Mike reported prob not until he got back from vacation
Bill made a motion that BOFC accept a submitted quote from eastern fire for $455.00 to fix the hood system before the upcoming oyster and ham dinner. The motion was carried in a 4-0 vote
All commissioners present reviewed a list of LOSAP points submitted by Captain Tom Rhubart for approval. All commissioners present voted in favor of accepting the points list submitted pending review of the membership.
Safety Officer Dean Berry reported that he noticed a water pipe had ruptured during a recent call. All commissioners present voted in favor of having Walt kunkle make the necessary repairs provided the cost remains below the quote threshold
Bob Hyson stated that he would like to start planning now for repairs to the fire hall floor where the new tender will be housed.
All commissioners present voted in favor of purchasing a total of 800’ of fire hose from public safety outfitters with the cost not to exceed the quote threshold
A few of the PNFC and BOFC members traveled to Delaware to inspect the paint of the new pickup. After approving the paint provided the rep advised us that we should have the truck sometime in March.
Bill questioned when will we be able to have the truck painted and rhino lined. After a discussion with Treasurer Rodgers all commissioners present voted in favor of sending the unit out right away to have the above work done.
Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2025


Commercial Township Fire Commissioners
District #1
Minutes of March 20, 2012 Meeting


Commissioners Present:

Chairman B. Rhubart


Vice Chairman C Rhubart

Treasurer M.Rodgers

Secretary G. Hollinger

Commissioner B.Hyson



Fire Company Members Present:

Chief John Hoffman

Safety Officer Dean Berry

Captain Josh Hoffman



MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

No progress made on installing security cameras


No progress on kitchen work
Bill gave a price of $3,875 to get the hood of the new pickup painted and Chevron’s on the back of the unit. All commissioners voted in favor of getting two more quotes and accepting the price from Penn Jersey to complete the work if they are the lowest price.

It was also decided that Gary will measure and take pictures of the rear of the pickup and the inside of the boxes and get the above info to Fred Hundt to get a price to Rhino Line the bed and the boxes of the truck.


Eastern fire protection was here and fixed the hood system prior to the oyster dinner
The fire hose from public safety has been delivered and placed into service


New Business:
2012 REORAGNIZATION

CHAIRMAIN – BILL RHUBART III

VICE CHAIRMAN- CHRISTY RHUBART

TREASURER – MIKE RODGERS

SECRETARY – GARY HOLLINGER

COMMISSIONER – BOB HYSON


All the necessary paperwork for the audit has been submitted
A listed of needed equipment for Tender 1111 was submitted for review. After review it was decided to order some items from MES and the remainder of the items from Public Safety Outfitters
A discussion was held on pricing out a wireless headset system for T1111 and also on mobile and portable radios for both the new tender and the new pick up. Gary will contact WPSC for state contract prices.
Gary made a motion to take both boats to SJ Boat works to have the serviced for the upcoming season. All commissioners present voted in favor of the motion.

Treasurer Rodgers reported that we have not rec’ our 1st quarter money from the township as of yet and was told that we may not get any money until after the twp adopts their budget in April. Chief Hoffman stated that he will contact the Mayor to settle the issue



Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2025


Commercial Township Fire Commissioners
District #1
Minutes of April 17, 2012 Meeting


Commissioners Present:

Vice Chairman C Rhubart

Treasurer M.Rodgers

Secretary G. Hollinger




Fire Company Members Present:

Chief John Hoffman

Safety Officer Dean Berry

Captain Josh Hoffman



MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

No progress made on installing security cameras


No progress on kitchen work
Bill reported that the pick-up will go to penn jersey soon to be painted
Gary reported that he sent pictures and demintions to fred hundt to get a price for

the rhino lineing


John reported that the 1st quarter money was rec from the township and has been deposited
U1107 has been registered with DMV
All the equipment for the tender has been ordered waiting on delivery
Gary reported the cost of a wireless headset system was $6,000. Gary ordered the mobile and portable radios from WPCS on state contract. Still waiting on a date on when the equipment will be installed
Gary reported that the boats are not ready to be picked up yet

New Business:
John reported that Tender 11 will be taken to a Mack dealership in DE on 4/18 to have the coolant leak fixed
Tender 11 is now registered with NJ DMV
All commissioners present voted in favor of transferring Josh Hoffman personnel cell phone to the fire company account, purchase a hose rack to store spare hose at a cost of $2,200 and to fix the 5” hose that was damaged
Dean suggested that once the new trucks are in service he would like to see building work that has been discussed in the past get done
A discussion was also held in ref to having the E1103 serviced once the other units are in service.


Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2010

Commercial Township Fire Commissioners
District #1
Minutes of May 15, 2012 Meeting


Commissioners Present:

Vice Chairman C Rhubart

Treasurer M.Rodgers

Secretary G. Hollinger

Commissioner B.Hyson


Fire Company Members Present:

Chief John Hoffman

Safety Officer Dean Berry

MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

No progress made on installing security cameras


No progress on kitchen work
Bill reported that the pick-up has been painted by penn jersey
Gary gave a quote from 1st priority of $3,815 to rhino line the utility truck
All the equipment for the tender has received
Gary reported that the boats have been picked up and M11 is in the water
Josh cell phone has been transferred to the PNFC account
Hose rack has been received and Tom Rhubart has put it together
John reported that tender 1111 has been taken to the mack dealership in Harrisburg to have the antifreeze leak fixed before being taken to the Harrisburg fire expo. After the fire expo the tender will be taken to EPI to have tools and equipment mounted on it
Gary reported the fittings to fix the 5” have not been received as of yet.


New Business:
Gary read a quote from woodruff for $970 to fix the AC unit. After a brief discussion on fixing or replacing the AC all commissioners present voted in favor of fixing our current unit at the above price.
A discussion was held in ref to switching the electric and gas service to the company that made the presentation at the PNFC meeting. After the discussion all commissioners present voted in favor of having Chief Hoffman contact the company and get us started.
Gary read aloud resolution 2012-8 a resolution to cause an annual audit of its accounts, it also certifites that each member of the board has reviewed the audit specifically the section titled General Comments and Recommendations.
Gary reported there were two findings in the audit. #1 failure to obtain 3 quotes #2. Failure to issue 1099’s

After which he read a corrective action plan that will be implemented to correct the findings in 2012



Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2030
Commercial Township Fire Commissioners
District #1
Minutes of June 19, 2012 Meeting


Commissioners Present:

Vice Chairman C Rhubart

Secretary G. Hollinger

Commissioner B.Hyson




Fire Company Members Present:

Chief John Hoffman

Safety Officer Dean Berry

MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

No progress made on installing security cameras


No progress on kitchen work
Tender 1111 coolant leaks have been fixed, and all equipment has been mounted by EPI

Gary reported the fittings to fix the 5” have been received.


Woodruff is working on fixing the AC
No new info on switching to Veridian Electric
All paperwork has been submitted to complete the 2011 audit

New Business:
John reported that the new tender now has water leaking from the tank and will be taken back to

KME to have the leak fixed


Gary is getting two more quotes from line x dealers in Delaware for the utility truck
A discussion was held in ref to getting prices to letter and purchase emergency lighting for

the utility truck. All commissioners voted in favor of having the lettering and lighting completed as soon as possible.


A discussion was held in ref to purchasing cribbing, seat belt cutters and additional tarps to put on the

utility truck for responding to MVC. The purchases were tabled to a later date after the above items were complete


John questioned if we wanted to start meeting with companies in ref to refurbishing Tower 11. We decided to try and meet with companies to get prices and options
A discussion was held in ref to pump, hose and ladder testing, all present voted in favor of waiting to the end of the summer to have this completed.
Gary reported that he has contacted MES to complete flow testing, as of yet no date has been scheduled


Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2015

NO


MEETING

HELD


IN

JULY


NO

MEETING


HELD

IN


AUGUST

Commercial Township Fire Commissioners
District #1
Minutes of September 18, 2012 Meeting


Commissioners Present:

Vice Chairman C Rhubart

Treasurer M Rodgers

Secretary G. Hollinger

Commissioner B.Hyson


Fire Company Members Present:

Safety Officer Dean Berry



MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

No progress made on installing security cameras


No progress on kitchen work
All 5” hose have been fixed and placed in the pole barn
Woodruff completed repairs to the AC unit
Water leak on the Tender has been fixed and the tender is in service
Utility truck has been line x’ed by 1st priority
Flow testing was completed by MES, a couple of packs failed and are currently being repaired
Pump, hose and ladder testing scheduled through fire one in October
No new info on Verdian electric

New Business:

G. Hollinger reported that WPCS will be at the fire hall on 9/26/12 to install the radio’s that were purchased and program radios to be narrow band compliant. It was also reported that he is going to have Tekk Comm come to a meeting to program pagers for narrow band. It was also mentioned that we will need to get a price to replace the Insta-alert system that activates the siren.


The division of fire safety found the following fire code violations in their last inspection:

No barrier around the fuel tanks

Combustable items stored under a stairway closet

Missing celing tiles and damaged celing

Exit lights were out

Hood report was out of date


All the above items were fixed within the time allowed, successful re-inspection was completed
All Commissioners present voted in favor of reimbursing any member that purchases the following apps for their smartphone: Cad page and Active 911

The weight room rules have been hung up and the electrical panels have been labeled making us 100% compliant with JIF


All commissioners present voted in favor of having the garage doors serviced. Gary stated that he will also get quotes for garage door openers for the pole barn.
G. Hollinger reported that Dean Berry was added to the wireless account. Now all PNFC officers have an Iphone.
G. Hollinger read aloud resolution 2012-9 a resolution to donate one surplus 1979 Hahn fire apparatus to the Port Norris volunteer fire company

G. Hollinger reported on a new law that requires fire commissioners to maintain a web site with the following information about the district on it:

Fire district mission and responsibilities

Current year and 3 previous years budgets

Most recent comprehensive annual financial report

Current year and 3 previous years audit

Fire district rules, regulations and policies

Meeting schedule

Minutes and resolutions of current year and 3 previous years

Name, mailing address, email address and phone numbers of any person who supervises the day to day operations over some or all of the fire district

A list of business that receive any remuneration of $17,500 or more [no to include LOSAP]
B.Hyson suggested that we look into purchasing a new cover for E1103
G. Hollinger reported the officers of PNFC requested that the priority project for the end of the year to be refurbishing the front of the fire hall. All commissioners voted in favor of getting prices for the work to be done and report back.


Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2030

Commercial Township Fire Commissioners
District #1
Minutes of October 16, 2012 Meeting


Commissioners Present:

Chairman Bill.Rhubart Jr.

Vice Chairman Christy Rhubart

Treasurer Mike Rodgers

Secretary Gary. Hollinger

Commissioner Bob.Hyson




Fire Company Members Present:

Safety Officer Dean Berry



MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

No progress made on installing security cameras


No progress on kitchen work
Pump and ladder testing have been complete hose testing is scheduled for 10/22/12
No new info on Verdian electric
WPCS has installed the drivers portable in E1103 and switched out the radio in the tower.
Tekk Comm programmed all mobile and all but a couple of portable radios to be narrow band compliant. We still have to get pagers programmed for narrow banding.
Still trying to gather more info on the insta-alert system to see if it is narrow band compliant.
All the overhead doors were serviced and are now working fine
No new info on the web site additions

New Business:
Gary submitted a quote of $2,700 from Elmer door to install garage door openers on the pole barn. Gary also reported that he contacted South Jersey Overhead Door and A1 Overhead Doors for quotes but did not rec any quotes back. All Commissioners present voted in favor of accepting the quote from Elmer door.
As a group we discussed the next steps to take to get 1107 in service. Bill stated that Charles from G&C Emergency lighting advised him it would be best to have the lettering done on the truck before installing the lights. All Commissioners voted in favor of the following:
#1 Chief Hoffman will contact Fred Holland to have him come down and give us a price on lettering the unit.

#2. Bill is going to purchase a ratchet bar and 3 pelican boxes to store the cold water rescue equipment, life jackets, and mustang suits cost not to exceed $2,000

#3. Gary is going to purchase a life rescue sling

#4. Gary is going to contact 1st priority to have them install diamond plate on the front of the utility box

#5. Bill and Josh are going to have running boards installed on the unit.

Gary reported that he has contact solicitor Duffy in ref to records retention for BOFC and PNFC but has not heard back from him as of yet.


As a group we discussed members that are primarily exterior firefighters that can be used as interior firefighters who gear is going to be 10 years old at the end of the year and whether or not we should replace it. Bill reported that he spoke with an officer of Laurel Lake Fire Co. who told Bill that if POSHA comes down and does an inspection any violations they find they will probably fine us and give us a certain amount of time to fix the problems. As opposed to us calling POSHA to have them come down and perform a courtesy inspection where they will work with us to fix any problems instead of fine us. All Commissioners present voted in favor of contacting POSHA and having them come down for a courtesy inspection.


Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2045
Commercial Township Fire Commissioners
District #1
Minutes of November 20, 2012 Meeting


Commissioners Present:

Chairman Bill.Rhubart Jr.

Vice Chairman Christy Rhubart

Treasurer Mike Rodgers

Secretary Gary. Hollinger

Commissioner Bob.Hyson




Fire Company Members Present:

Chief John Hoffman

Safety Officer Dean Berry

MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:

Security cameras: Bill reported that when we are ready to move forward with this project that the quality of the camera’s will be very important and costly. Dean submitted contact information for Max Communications which is a company that installs security cameras.


No progress on kitchen work
Hose testing is complete
No new info on Verdian electric
The insta-alert system is narrow band compliant.
No new info on the web site additions
Overhead doors in the pole barn are installed and in proper working order
No word back from Ed Duffy as of yet
No progress on having running boards installed on the utility


New Business:
Gary reported that all radio’s and pagers have been narrow banded. The mobile and portables have been installed in the utility. The mobile radio in the tower has been fixed. Still waiting on adapter for the headset in the tender.
Fred Holland was contacted and is going to submit a price for lettering the utility.
Two pelican boxes for the utility were ordered and are in, one will be used to store Cold water rescue suits and the other will be used to store PFD’s
The Ice rescue sling was ordered and has been received and has been placed on 1150
POSHA was contacted for a courtesy inspection. They will be at the Firehall on 12/5/12 at 1000 for the inspection.

We received quotes from 1st priority, G&C Emergency lighting and Tekk Comm for installing lights on the utility. After discussing it as a group all commissioners present voted in favor of awarding the contract to Tekk Comm. The lighting will be completed after the lettering is done.

All commissioners present voted in favor of the following purchases providing that they are below the quote threshold, any items that are not 3 quotes will be obtained and vote on at the December meeting:
7- 3xl life jackets

7- 2xl life jackets

1-Universal Gumby suit

1-Oversized Gumby suit

4- Rope bags

2- Ice rescue slings

1-Projector to be installed in the engine room that is capable of displaying TV and computer images, and surround sound speaker system through the engine room of the fire hall. To have the ability to select which zone to use the speakers. Also to include extra wiring for future expansion.

2-Honda TEF-2.10D generators with 1,000 watt low profile light & 2,000 watt inverter (first out rescue, Columbus supply)

1-Pair 13 regular boots

Have E1103 pump and generator serviced

Have U1107 lettered.
As a group we reviewed and introduced the 2013 budget which includes a total revenue of $213,325 of which $176,654 is to be raised by taxation and will keep our tax rate of $.191 per $100 the same as the previous year.


Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2100

Commercial Township Fire Commissioners
District #1
Minutes of December 18, 2012 Meeting


Commissioners Present:

Chairman Bill.Rhubart Jr.

Vice Chairman Christy Rhubart

Treasurer Mike Rodgers

Secretary Gary. Hollinger

Commissioner Bob.Hyson




Fire Company Members Present:

Chief John Hoffman

Captain Tom Rhubart

MINUTES FROM THE PREVIOUS MEETING WERE APPROVED WITH NO CORRECTIONS


Old Business:
No progress on kitchen work
No new info on Verdian electric
No new info on the web site additions
No word back from Ed Duffy as of yet
No progress on having running boards installed on the utility
Lettering on the utility is complete and the truck needs to be picked up
All water rescue equipment has been received
Both Honda generators have been received
E1103 was serviced with no major problems found
Leather boots were received
No progress on the projector. Gary stated he will contact xpress computers this week to have them come down to give a quote on the project. We also discussed the possibility of purchasing a TV rather than a projector.
POSHA inspection has been completed. The following needs to be completed for compliance, OSHA 300 log, emergency action plan, PPE assment, 6 sets of gear need repair, 3’ clearance around all breaker boxes must be obtained

New Business:

Chief Hoffman reported that during a recent inspection the well failed for high levels of bacteria. Walt Kunkle was contacted have the well fixed


Resolution #2012-12 a resolution to move monies between line items to balance the budget was read aloud and approved by all commissioners present.

As a group we reviewed and introduced the 2013 budget which includes a total revenue of $213,325 of which $176,654 is to be raised by taxation and will keep our tax rate of $.191 per $100 the same as the previous year.




Treasurer Report:
Treasurer M.Rodgers and Vice-Chairman [Compliance Commissioner] C.Rhubart reviewed all bills, purchase orders and checks for the month and submitted a bill list which was read aloud for all present.
After the bill list was read all Commissioners present voted in favor

of paying the bill list submitted.

Treasurers Report / Bill List

See Attached


No further business meeting was adjourned at 2038


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