Clinical process standardization



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Notes to the Contracting Officer
TYPE OF CONTRACT(S)


X Firm Fixed Price



Cost Reimbursement

Labor-Hour

Time-and-Materials

Other __________

SCHEDULE FOR DELIVERABLES


Task

Description

Deliverable

Qty

Unit

Due Date

TASK 5.1

 PROJECT MANAGEMENT

 

 

 

 

Deliverable 5.1.1

Contractor Project Management Plan

One (1) CPMP in final draft shall be provided to the Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

1

1

Within fifteen (15) business days after award, totaling 1 plan.

Deliverable 5.1.2

Monthly Progress Report

One (1) summary report in final draft addressing monthly activities shall be provided to the Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

Deliverable 5.1.3

Weekly Status Calls

The dates and times for these calls will be determined after award.

52

1

1 call per week, totaling 52 calls. (No separate report required).

TASK 5.2

FACILITY SITE TRAINING NEEDS REVIEW

 

 

 

 

Deliverable 5.2.1

Facility Site Training Review Report

One (1) summary report in final draft addressing clinical training needs across all VHA facilities shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

TASK 5.3

CLINICAL TRAINING PLAN

 

 

 

 

Deliverable 5.3.1

Training Plan

One (1) training plan in final draft detailing the training approach across multiple VHA facilities shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

1

1

No later than the 15th business day, totaling 1 report.

Deliverable 5.3.2

Training Plan Updates Monthly Summary Report

Eleven (11) training plan update reports in final draft shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads,

11

1

No later than the 5th business day of each month, totaling 11 reports.



 

 

 

 

 

Deliverable 5.3.3

End-user Training Activities Monthly Summary Report

One (1) summary report in final draft addressing training activities shall be provided to the Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

TASK 5.4

TRAINING CONTENT, MATERIALS, DELIVERY, AND SUPPORT

 

 

 

 

Subtask 5.4.1

Training Content and Materials

 

 

 

 

Deliverable 5.4.1

Training Content and Materials Monthly Summary Report

One (1) summary report in final draft detailing all training materials developed the current month shall be provided to the Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

.

 

 

 

 

 

Subtask 5.4.2

End-User Clinical Training

 

 

 

 

TASK 5.5

TRAINING COORDINATION AND COMMUNICATION MANAGEMENT

 

 

 

 

Subtask 5.5.1

Training Communication

 

 

 

 

Deliverable 5.5.1.1

Document review, draft briefs, presentations, and inquiry response

One (1) summary report in final draft addressing Training Communication activities for all deployment teams shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

Deliverable 5.5.1.2

Training Announcements Monthly Activities Summary Report

One (1) summary report in final draft addressing training announcement activities shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

Deliverable 5.5.1.3

Training Schedule and Risk Management

One (1) summary report in final draft addressing training schedule and risk management activities for all deployment teams shall be provided to the Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

Deliverable 5.5.1.4

Training Artifact Management and Document Management and Configuration Monthly Activity Summary Report

One (1) summary report in final draft addressing Training Document Management and Configuration activities for all deployment teams shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

TASK 5.6

TRAINING EFFECTIVENESS MEASURES

 

 

 

 

Deliverable 5.6.1

Training Effectiveness Measures Monthly Summary Report

Twelve (12) summary reports in final draft addressing Training Document Management and Configuration activities for all training effectiveness measures shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month. totaling 12 reports.

Deliverable 5.6.2

Clinical Adoption and Performance Analysis Monthly Summary Report

Twelve (12) summary reports in final draft addressing Training Document Management and Configuration activities for all training effectiveness measures shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.

TASK 5.7

POST-TRAINING SUPPORT AND CLOSE-OUT

 

 

 

 

Deliverable 5.7.1

Training Close-Out Activities Monthly Summary Report

Twelve (12) summary reports in final draft addressing Training Close-Out Activities shall be provided to Applied Informatics Deployment, VA EES, VA VERC, and Patient Safety leads

12

1

No later than the 5th business day of each month, totaling 12 reports.



POINTS OF CONTACT

VA Program Manager:

Name: Rodney Laster

Address: 490 L’Enfant Plaza East, Suite 3202

Washington DC 20024-6112

Voice: 202-461-8916

Email Address: rodney.laster@va.gov



Contracting Officer’s Representative:

Name: Deborah Worthey

Voice: 216-965-9108

Email Address: deborah.worthey@va.gov



Contracting Officer:

Name: Andrea Fink

Address: 6150 Oak Tree Blvd., Suite 300

Independence, OH 44131

Voice: (216) 447-8300 x837 3524

Email: mailto:andrea.fink@va.gov



PWS for “Clinical Process Standardization”


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