Call to Order by Chairman



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Rogers County, Oklahoma

Minutes of the Board of Directors Regular Monthly Meeting

District Office-Located at 22094 S. 4160 Road

Claremore, Oklahoma

October 6, 2015



  1. Procedural Items:



  1. Call to Order by Chairman

Raymond Teel, Chairman of the board called the Meeting of the Board of Directors of Rural Water District No. 8, Rogers County, Oklahoma to order at 7:00 P.M. in the District Office.

  1. Call roll and record names of Members Present

Secretary-Treasurer, Sue Knight, called roll. Board members present were: Raymond Teel, Chairman, Member Darrell Low, and member, Juna Phillips, Vice Chairman, Bobbie Alberty and Secretary-Treasurer, Sue Knight

A Quorum is present.

Office Staff: Josh Dill


  1. Approve Minutes from the Regular Meeting on September 1, 2015

Alberty made the motion to approve the minutes of the regular meeting of September 1, 2015 as corrected. Low seconded the motion. Voting yes: Knight, Low, Phillips, Alberty and Teel. Opposed: None. Motion carried.

D. Recognize and hear from Visitors (Not listed on the Agenda)

None


II Action to Consider: Discuss, Approve, Disapprove, or Take No Action Pertaining To Any Items Listed Below.

A Transfers:

#395 Sabrina Wiley to Gena Gillis

#1142 Ross Crutchfield to Joshua Soloman

#1179 Donald and/or Adele Leake to Michael and/or Roxanne Vickrey #1205 Scott and/or Beth Ann Showers to Donald and/or Terri Sarno

#1314 Green Builders to Community Action

#1315 Green Builders to Community Action


B. New Benefit
None
C. Forfeitures:
None
Alberty made the motion to approve the above named transfers. Knight seconded the motion. Voting yes: Knight, Phillips, Low, Alberty, and Teel. Opposed: none. Motion carried.

III District Manager’s Report.

1. We had three (3) lockouts this month.

2. We repaired eight (8) leaks.

3. Sold no new taps.

4. Installed one (1) new tap from last month

5. We replaced fifteen (15) meters to the New AMR.



Monthly review

September was a very busy month. I took my family on a short vacation right after the last meeting, and everything ran smoothly. Water loss is down considerably from last month, after repairing 11 leaks, but we made repairs to eight (8) more lines this month. This month should be even better. We have one leak on our poly line at Willieo Church, that we put a temporary fix on until we can do a more permanent repair as well as let the hole dry up.

One costly leak this month was at Ward pump station, which during the process a motor burned up, and after replacing it, an impeller shattered on a second pump. We had 2 spares in storage, and now we only have one (1). S&D electric tells me our old pumps are no longer available and neither are parts. They are looking for different comparable pumps right now, but the same brand pump is about $1,000.00. We are also having wiring malfunctions in the building due to age, which is currently working, but I am looking into better technology, and will advise the Board when we have something to present.

We are behind on our water sold this year compared to our budget projections, so I am going to be going over a lot of numbers in the next couple of months to see if our current rates are adequate or if we need to do some more adjustments. Also I have heard that Nupar is shutting down. That is a big customer that will be leaving.

Candi with DEQ came to visit and completed a survey for current assets, population served, immediate needs, as well as future needs. All the information goes before lawmakers in deciding how much each state receives for grant money and things of this nature, we happened to be randomly selected this year to participate in the study. We also went over some of the new rules for coli form testing that are coming in the next couple of months. I have to prepare maps and such of the district showing all sample sites and submit them to DEQ soon. DEQ did eliminate some of the daily chlorine residual testing we were doing over the past few months, and have dropped it down to 3 times a week instead of everyday. Our Monthly operating reports can also now be kept here instead of being submitted to DEQ every month.

Water Loss

Our water loss was 10.3% percent this month, which puts us at an YTD average of 13.31%.



Engineering

We have a new set of maps this month, and I am currently working to get the newest changes drawn up again, before having any full sized prints made.



IV Office Report:

  1. Account balances on Checking (Working), Savings.

  2. Approval of Cash Flow and Accounts Payable Statements.

Alberty made the motion to approve the Account Balances on the Checking (Working) Savings as well as the Cash Flow and Accounts Payable Statements. Phillips seconded the motion. Voting yes: Knight, Low, Phillips, Alberty and Teel. Opposed: None. Motion carried

V Business Unforeseen at the Time of Posting.

A. Transfer:


# 1097 Michael and/or Amanda Ross to Bryant and/or Stephanie Kimball

#1113 Steve and/or Deborah Poulos to Tim and/or Patricia Carroll

#1314 Community Action Resources and Development to Bryan Lindsley

Alberty made the motion to approve the above named transfers which came in after the agenda had been printed. Phillips seconded the motion. Voting yes: Knight, Low, Phillips, Alberty and Teel. Opposed: None. Motion carried



VI: Old Business

None

VII Adjournment:

All agenda items having been addressed and no other business for consideration, Alberty made the motion to Adjourn.

Meeting adjourned at 7:14 P. M.

Respectfully submitted:



____________________________ ___________________________

Sue Knight, Secretary Treasurer Raymond Teel, Chairman


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