Biographical sketch, kathy matzka, cpmsm, cpcs

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Work History and Affiliations

Some organizations verify all current and past hospital affiliations, while some verify only the past 5 -10 years. There are several reasons for performing this verification.

One reason is to make sure there are no unexplained gaps. Many hospitals feel it is important to document the provider’s whereabouts and clinical activity for the period from medical school to the date of application. This is done to make sure that there are no unaccounted for periods of time. For example, a provider who spent time in prison or in a drug/alcohol rehabilitation facility may attempt to hide this by stating he/she was on staff at a hospital during this time. Verification of the dates on staff may turn up the discrepancy.

Another reason work history and affiliations are verified is to ascertain current clinical competence. This is particularly important in the hospital. Typically, such requests will include dates on staff, current staff status or category, disciplinary actions, and whether the privileges requested are consistent with those held at the facility being queried.
Some managed care plans require a provider to have medical staff appointment at a hospital that contracts with the managed care plan. The MCO will verify this appointment. Some MCOs will ask the hospital to provide a list of providers on a routine basis in lieu of individual verification letters.

Sample Letter: Facility Privileges and Competency Validation

Facility Name

Facility Address

Regarding applicant: John Doe, M.D.

Specialty: General Surgery
Dear Medical Services Professional:
We have received an application from the above-named provider for medical staff appointment and privileges. A copy of the privileges requested is attached. The applicant noted that s/he currently, or has in the past, held privileges at your facility. In order to process the application we require documentation experience, ability, and current competence on the six areas of “General Competencies” adopted from the Accreditation Council for Graduate Medical Education (ACGME) and the American Board of Medical Specialties (ABMS) joint initiative. These competencies include assessment of patient care, interpersonal and communication skills, professionalism, medical knowledge, practice-based learning and improvement, and systems-based practice.
Our policies require completion of the enclosed form. Failure to receive this form will delay consideration of the applicant’s request for privileges. Also, our policies require the physician to document competency in performing specific procedures by allowing our organization to obtain a copy of his/her privilege form from your hospital as well as a list of the actual procedures performed in the past 12 months and the outcomes for those procedures. The applicant has authorized you to provide this information to our organization via signature on the attached Authorization and Release Form.


Medical Staff CoordinatorCONFIDENTIAL Evaluation of Privileges and Competency Validation

Name of Facility Providing Information:___________________________________________________________

Name of Practitioner for which Information is Provided:_______________________________________________
Dates on Staff: From ________________________________ To ____________________________________

Has the practitioner been subject to any disciplinary action, restrictions, modifications, or loss of  Yes  No

privileges or medical staff appointment either voluntary or involuntary at your facility?
Are you aware of any restrictions, modifications, or loss of privileges or medical staff appointment,  Yes  No

either voluntary or involuntary, at any another facility?

Are you aware of any physical or mental condition that could affect this practitioner’s  Yes  No

ability to exercise clinical privileges as requested, or would require accommodation to perform

privileges safely and competently?

If the answer to any of the above questions is “YES”, please explain: _________________________________________________________________________


Evaluation: Please rate the practitioner in the following areas.

  • Patient Care is compassionate, appropriate, and effective for the treatment of health problems and promotion of health

  • Medical Knowledge about established and evolving biomedical, clinical, and cognate (e.g. epidemiological and social-behavioral) sciences and the application of this knowledge to patient care

  • Practice-Based Learning and Improvement that involves investigation and evaluation of their own patient care, appraisal and assimilation of scientific evidence, and improvements in patient care

  • Interpersonal and Communication Skills that result in effective information exchange and teaming with patients, their families, and other health professionals

  • Professionalism, as manifested through a commitment to carrying out professional responsibilities, adherence to ethical principles, and sensitivity to a diverse patient population

  • Systems-Based Practice, as manifested by actions that demonstrate an awareness of and responsiveness to the larger context and system of health care and the ability to effectively call on system resources to provide care that is of optimal value.





Unable to


Patient care

Medical knowledge

Practice-based learning and improvement

Interpersonal and communication skills


Systems-based practice

_______________________________________ _____________________________

Signature Date

_______________________________________ _____________________________

Name, Position/Title (Please Print) Phone Number

Please return this form within 2 weeks along with a copy of the applicant’s privilege list for your hospital and a list of the actual procedures performed in the past 12 months and the outcomes for those procedures.

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